Grants & Reimbursements

Teacher Grant Guidelines

If you are a teacher and would like to participate in this program, please download and print the grant request form that is attached below. Put the completed form in the Parents Club mailbox in the office, and the Parents Club will review your application at our monthly meeting which is held on the first Tuesday of each month.

The Spring Valley Elementary Parents Club objective is to promote and support educational, social and physical development of our 4K-5th grade students. In keeping with these goals, the following Teacher Grant Guidelines are established:

  • Requests are to be submitted for review prior to purchase or activity.

  • A majority vote of those present at the monthly meetings will determine approval or disapproval of each request. On occasion a valid request may be disapproved due to reserving funds for a broader impact focus.

  • Grant requests are to support curriculum based hands-on activities or projects.

  • From September-April, requests should be submitted prior to the anticipated purchase or activity allowing time for discussion and decision at the Parents Club monthly meetings.

  • The April meeting of each school year is the last month to review requests.

  • ALL grants given MUST have a completed grant request form for accounting purposes.

These guidelines will be the basis for our decision-making process and must be met prior to submitting a grant request.

Reimbursement Guidelines

As stated in the Bylaws Article III, “the use of funds and proceeds derived by this organization shall be for the benefit and enrichment of the educational experience of the students at Spring Valley Elementary.”

All reimbursement requests from Parents Club Members MUST be pre­approved and stated in the meeting minutes.

A receipt MUST be provided to the Treasurer by the next meeting. If you have personal items on the same receipt, cross off those personal items and figure out the total portion that you are asking to be reimbursed for.

At the monthly meeting we will discuss & set a budget for each event.

Gift card use for supply purchase will be by Officers only. The receipt MUST be submitted to the Treasurer at the next meeting with the details of the purchase, as well as any gift cards with value remaining.