Departments Related Requests

Academic Affairs Department Related Requests

For certain administrative requests, faculty members are required to contact the Academic Affairs Department directly via email. Please review the guidelines below and ensure all necessary information is included in your request to avoid delays.

All requests should be sent to: academicaffairs@solbridge.ac.kr

Attendance Correction Request

If Faculty Members forgets to record attendance, needs to revise previously submitted attendance, or identifies any discrepancy in attendance records, a formal request must be submitted to Academic Affairs.

To process the request, faculty members must provide the following:

Explanatory Statement for Unchecked Attendance Form (fully completed and signed)
Course title
Section number (if applicable)
Relevant class date(s)
Student name(s) and student ID number(s) (if applicable)
Clear and detailed explanation of the reason for the correction

The Explanatory Statement form need to include the professor’s signature. Requests submitted without a signed form will not be processed.

If the attendance correction is related to participation in an official activity (such as, business trip, workshop, conference, or other institutional event), prior approval from SolBridge HR is required. Relevant supporting documentation must be attached to the request. Please refer to the Administrative Requests section for detailed HR approval procedures.

All required documents must be submitted via email to: academicaffairs@solbridge.ac.kr

Incomplete or inaccurate submissions may result in processing delays.

Room Reservation Request

If you need to reserve a classroom or other academic space, please send a room reservation request to Academic Affairs including:

Purpose of reservation (e.g., makeup class, special lecture, meeting)
Preferred room (if known)
Date(s) of reservation
Start and end time
Expected number of participants
Course title and course code (if related to a class)
Any special equipment requirements (e.g., projector, microphone, hybrid setup)

Room reservations are subject to availability. Faculty members are encouraged to submit requests well in advance to ensure preferred space and scheduling. The book availability can be checked through the Department in charge of the request (academicaffairs@solbridge.ac.kr).

Administrative Related Requests

For administrative-related matters, faculty members should contact the SolBridge HR Department directly and ensure all required documents are submitted. Please carefully review the requirements below to avoid processing delays.

Event Budget Proposal

Faculty members planning an event that requires budget approval need submit a proposal to HR SolBridge (hr@solbridge.ac.kr) in advance.

The proposal email need to include the following required documents:

Event schedule (including date, time, and location)
Detailed budget plan (itemized breakdown of expected expenses)
Participation list (expected or confirmed participants)

Incomplete submissions may delay review and approval. Faculty members are strongly advised to submit proposals well in advance of the planned event date to allow sufficient time for review and processing. The SolBridge HR Department will review all submitted documents and notify the faculty member should any further action be necessary.

Student Excursion and Field Trip Request

Faculty organizing a student excursion or field trip need to obtain prior approval before the activity takes place.

The request should include:

Purpose of the excursion/field trip
Destination and venue details
Date and full schedule
Course title (if applicable)
List of participating students
Transportation arrangements
Estimated budget (if applicable)
Emergency contact information and risk considerations

Approval need to be obtained before confirming reservations or making financial commitments. Please, send the necessary documents to HR SolBridge (hr@solbridge.ac.kr).

Reimbursement Request

For reimbursement of approved expenses, faculty members need to submit a formal request with supporting documentation.

The reimbursement request must include:

Clear description of the expense
Purpose of the expense
Original receipts (digital or/and physical)
Related approval documentation (if applicable)
Bank account information (if required for processing)

Please ensure that all documents are complete and accurate. Missing receipts or incomplete forms may result in delays or rejection of the reimbursement request. Faculty members may submit receipts either in person at the 5th Floor Administration Office or by email to hr@solbridge.ac.kr.

Other Business Trip Request

Faculty members planning a business trip that is not related to a conference, student excursion, or field trip must obtain prior approval by notifying the SolBridge HR Department.

The request should include:

Purpose of the trip
Destination (city and institution/organization, if applicable)
Travel dates and duration
Detailed schedule or agenda
Estimated expenses (transportation, accommodation, meals, etc.)
Funding source (if applicable)
Any class arrangements during absence (if relevant)

Requests need to be submitted in advance of the travel date. Approval need to be received before making travel bookings or financial commitments. The SolBridge HR Department will review the submitted documents and inform the faculty member if any additional actions are required.

Human Resources Department Related Requests

This page provides guidance on administrative requests for faculty members. Please review the relevant section below before submitting your request to ensure all required documents and approvals are completed.

After submitting the relevant Google Form, please, send an email regarding the submission to the SolBridge Human Resources (HR) Department to their email: hr@solbridge.ac.kr.

Vacation Requests

Key Points to Note:

Pre-Approval Required
Before submitting a vacation application, faculty members must first confirm their leave dates with the Executive Dean Sing and the Academic Affairs Department, in case you have classes during the Winter and Summer Semesters. You can check the allowed amount of Vacation Days in your contract or by directly asking the SolBridge HR Department.
Make-up Class Plan
If you have scheduled classes during your requested leave period, a make-up class plan must be completed and approved. The plan must be signed by the Academic Affairs Manager, Mr. Leo, prior to submitting the vacation application.
Email Notification
After submitting your application through the Google Form, please send a confirmation email to the Human Resources Department (hr@solbridge.ac.kr). As the system does not generate automatic notifications, this step is necessary to ensure your request is properly recorded and tracked.
Failure to Apply
Any leave taken without an approved vacation application will be regarded as an unexcused absence and may negatively affect employment records.

In addition, please note that winter and summer breaks are not automatically granted. If you are unable to be on campus on a scheduled workday during these periods, you must submit a vacation request in advance, in accordance with the terms of your contract.

Request for Overseas Business Trips

Faculty members traveling abroad for conferences, research collaboration, academic visits, or official university representation must submit a Business Trip Request (Conference Attendance).

Key Points to Note:

Pre-Approval Required
Before submitting a Business Trip Request, faculty members must first obtain preliminary approval from the Executive Dean and inform the Academic Affairs Department to ensure that teaching and administrative responsibilities are properly arranged during the travel period.
Supporting Documents
All business trip requests must be accompanied by relevant supporting documents, such as an invitation letter, conference acceptance letter, official agenda, or other documentation verifying the purpose of travel (attached to the Google Form). Incomplete applications will not be processed.
Class Arrangement Plan
If you have scheduled classes during the travel period, a make-up class plan must be prepared and approved in advance. The plan should be reviewed and signed by the Academic Affairs Manager, Mr. Leo, prior to submitting the Business Trip Request.
Budget and Expense Approval
If the trip involves university funding or reimbursement, a detailed estimated budget must be submitted for prior approval. Travel bookings should not be finalized until official approval has been granted.

*Please note that at the end of the business trip, faculty members recommended to submit the physical receipts. If there will be no receipts (physical or/and pictures), faculty members will not be reimbursed.

Email Notification
After submitting your request through the Google Form, please send a confirmation email to the SolBridge Human Resources Department (hr@solbridge.ac.kr). As the system does not generate automatic notifications, this step is necessary to ensure your request is properly recorded and tracked.
Post-Trip Requirement
Upon return, faculty members will be required to submit a Business Trip report summarizing the purpose and outcomes of the trip including the pictures taken during the business trip, especially if institutional funding was provided.
Failure to Apply
Travel undertaken without prior approval may not be recognized as official business travel and may affect reimbursement eligibility or employment records.

Research Supporting Funds

Eligibility
Research Supporting Funds are available only to tenure-track professors. Applications submitted by non-eligible faculty members will not be processed.

Application Submission
To request research funding support, please complete the Research Supporting Fund Application Form and submit all required documents through the designated submission process.

Required Documents
The following documents must be submitted together with your application:

Application Form (download from the Google Form)
Journal File
KRI Verification

*Incomplete submissions may delay the review process.

Reward Calculation and Guidelines
Please review the Reward Calculation and Application Manual prior to submission to ensure that your application meets the funding criteria. The relevant Manual and Application Form can be found below.

Accuracy of Information
All submitted materials must be accurate and consistent with official records. Any discrepancies in journal classification, authorship, or verification documents result in rejection of the application.

Assistance
If you require assistance with the application process, please contact the Human Resources Department at hr@solbridge.ac.kr.

Certificate and Document Issuance

Faculty members may obtain official employment certificates and payroll-related documents through the University Information System.

The following documents are issued upon request through the SolBridge HR Department:

1. Certificate of Employment (재직증명서)

This certificate verifies your current employment status at the university. It can be issued in either/both Korean and English. Please, specify the language you would like to acquire the Certificate of Employment when writing a request to the SolBridge HR Department.

2. Certificate of Career / Experience (경력증명서)

This certificate confirms your employment history at the university.

3. Payslip

Faculty members may request copies of their payslips from the Human Resources Department. Payslips provide a detailed breakdown of such information as Monthly Salary, Allowances (if applicable), Tax deductions, and other related information.

Document Available Through the University Information System

Certificate of Withholding Tax (원천징수영수증)

The Certificate of Withholding Tax can be downloaded directly from the University Information System. This document summarizes:

Annual income
Total tax withheld

It is typically required for Year-End Tax Settlement, visa applications, financial documentation, or submission to government authorities.

How to Request or Access Documents

For the Certificate of Employment, Certificate of Career, and Payslips, please contact the SolBridge Human Resources Department (hr@solbridge.ac.kr) directly.
The Certificate of Withholding Tax (원천징수영수증) can be accessed and downloaded through the University Information System.

Year-End Tax Settlement Information

All applicable faculty members are required to complete the annual Year-End Tax Settlement in accordance with Korean tax regulations.

This notice applies to faculty members who are not subject to double taxation exemption.

Faculty members may access the National Tax Service HomeTax website (국세청 홈택스) to collect expense data for the relevant tax year. Login is available via KakaoTalk authentication.

Notification emails will be sent by the SolBridge HR Department before and during the Year-End Tax Settlement period. Faculty members are responsible for carefully reviewing the instructions and completing the process within the designated timeframe.

Submission Process

Step 1. Download Tax Simplification Data

Download the Year-End Tax Simplification PDF (연말정산 간소화 자료 PDF) from the HomeTax website (국세청 홈택스). The file will be available from the beginning of the Year-End Tax Settlement Period.

Step 2. Upload to the University Information System

Upload the downloaded PDF to the University Information System.

Important:

Do not change the file name.
Upload the PDF only once.
If uploaded twice, deduction amounts may be duplicated and rejected.
If re-upload is necessary, reset the tax simplification data in the system first.

Step 3. Complete Online Report

Complete and electronically submit the Income and Tax Deduction Report (소득공제신고서) in the system.

Step 4. Print and Sign

After electronic submission:

Print the last page of the Income and Tax Deduction Report (소득공제신고서).
Sign the document.

Step 5. Submit Hard Copies to HR

Submit the following printed documents to the SolBridge HR Office by the specificed deadline:

Income and Tax Deduction Report (소득공제신고서)
HomeTax Year-End Tax Simplification PDF (국세청 연말정산 간소화 자료 PDF)
Disability Certificate (장애인증명서), if applicable
Certificate of Resident Registration / Certificate of Foreign Resident Registration (주민등록등본 / 외국인사실증명서), if applicable
Family Relationship Certificate (가족관계증명서), if applicable
Other deduction-related documents not provided by the National Tax Service (e.g., monthly rent receipts, housing deposits, children’s academy tuition, etc.)

*Even if you do not have supporting documents, you must still print and submit the signed Income and Tax Deduction Report (소득공제신고서) for record-keeping purposes.

Additional Notes for Faculty with Family Members

Children’s tuition: Submit official receipts or school-issued payment reports.
Private insurance in Korea: Submit payment confirmation documents.
If there were changes in dependents during the year:
Submit a Certificate of Resident Registration / Certificate of Foreign Resident Registration (주민등록등본 / 외국등록인사실증명서).
Submit a copy of each family member’s Alien Registration Card (외국인등록증).
If family relationships cannot be verified through registration documents, a Family Relationship Certificate (가족관계증명서) must be submitted.

Supporting Documents & Guidelines

For detailed step-by-step instructions, please refer to the official guideline document, which you can find below.

If you have any questions regarding the Year-End Tax Settlement process, please contact the SolBridge HR Department (hr@solbridge.ac.kr).

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