Administrative Related Requests

Key Points to Note:

1. Pre-Approval Required
   Before submitting a vacation application, faculty members must first confirm their leave dates with the Executive Dean Sing and the Academic Affairs Department, in case you have classes during the Winter and Summer Semesters. You can check the allowed amount of Vacation Days in your contract or by directly asking the SolBridge HR Department.

2. Make-up Class Plan
   If you have scheduled classes during your requested leave period, a make-up class plan must be completed and approved. The plan must be signed by the Academic Affairs Manager, Mr. Leo, prior to submitting the vacation application.

3. Email Notification
   After submitting your application through the Google Form, please send a confirmation email to the Human Resources Department (hr@solbridge.ac.kr). As the system does not generate automatic notifications, this step is necessary to ensure your request is properly recorded and tracked.

4. Failure to Apply
   Any leave taken without an approved vacation application will be regarded as an unexcused absence and may negatively affect employment records.

In addition, please note that winter and summer breaks are not automatically granted. If you are unable to be on campus on a scheduled workday during these periods, you must submit a vacation request in advance, in accordance with the terms of your contract.

Faculty members traveling abroad for conferences, research collaboration, academic visits, or official university representation must submit an Overseas Business Trip Request. 

Key Points to Note:

1. Pre-Approval Required
   Before submitting a Business Trip Request, faculty members must first obtain preliminary approval from the Executive Dean and inform the Academic Affairs Department to ensure that teaching and administrative responsibilities are properly arranged during the travel period.

2. Supporting Documents
   All business trip requests must be accompanied by relevant supporting documents, such as an invitation letter, conference acceptance letter, official agenda, or other documentation verifying the purpose of travel (attached to the Google Form). Incomplete applications will not be processed.

3. Class Arrangement Plan
   If you have scheduled classes during the travel period, a make-up class plan must be prepared and approved in advance. The plan should be reviewed and signed by the Academic Affairs Manager, Mr. Leo, prior to submitting the Business Trip Request.

4. Budget and Expense Approval
   If the trip involves university funding or reimbursement, a detailed estimated budget must be submitted for prior approval. Travel bookings should not be finalized until official approval has been granted.

*Please note that at the end of the business trip, faculty members recommended to submit the physical receipts. If there will be no receipts (physical or/and pictures), faculty members will not be reimbursed.

5. Email Notification
   After submitting your request through the Google Form, please send a confirmation email to the SolBridge Human Resources Department (hr@solbridge.ac.kr). As the system does not generate automatic notifications, this step is necessary to ensure your request is properly recorded and tracked.

6. Post-Trip Requirement
   Upon return, faculty members will be required to submit a Business Trip report summarizing the purpose and outcomes of the trip including the pictures taken during the business trip, especially if institutional funding was provided.

7. Failure to Apply
   Travel undertaken without prior approval may not be recognized as official business travel and may affect reimbursement eligibility or employment records.

Eligibility
Research Supporting Funds are available only to tenure-track professors. Applications submitted by non-eligible faculty members will not be processed.

Application Submission
To request research funding support, please complete the Research Supporting Fund Application Form and submit all required documents through the designated submission process.

Required Documents
The following documents must be submitted together with your application:

1. Application Form (download from the Google Form)

2. Journal File

3. KRI Verification

*Incomplete submissions may delay the review process.

Reward Calculation and Guidelines
Please review the Reward Calculation and Application Manual prior to submission to ensure that your application meets the funding criteria. The relevant Manual and Application Form can be found below.

Accuracy of Information
All submitted materials must be accurate and consistent with official records. Any discrepancies in journal classification, authorship, or verification documents result in rejection of the application.

Assistance
If you require assistance with the application process, please contact the Human Resources Department at hr@solbridge.ac.kr.