Privacy Policy

Privacy Policy

Effective Date: 5 April 2025

At Smart HR, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we intend to collect, use, disclose, and protect your personal information in accordance with Australian privacy laws, including the Privacy Act 1988 (Cth).

Please note: Smart HR is currently in the pre-launch stage. The practices described below reflect our intended data handling procedures once our services are fully operational.

1. Collection of Personal Information

Once operational, Smart HR may collect personal information from clients, workers, and website visitors, including but not limited to:

• Name and contact details (email address, phone number, address)

• Employment history, qualifications, and references

• Tax file number, bank details, and superannuation information (for payroll purposes)

• Any other information required for recruitment or business purposes

We anticipate collecting this information directly from you when you:

• Complete an online form or application

• Communicate with us via phone, email, or in person

• Engage with our services as a client or worker

2. Use of Personal Information

Once services commence, Smart HR will use personal information to:

• Provide labour hire and recruitment services

• Match workers with suitable job opportunities

• Manage payroll, rostering, and workforce systems

• Respond to inquiries, feedback, or complaints

• Comply with legal and regulatory obligations

We will only use your personal information for the purposes for which it was collected, unless required by law.

3. Disclosure of Personal Information

Your personal information may be disclosed to:

• Clients (employers), to facilitate recruitment and workforce placement

• Third-party service providers (e.g., payroll processors, IT systems, compliance auditors)

• Government or regulatory bodies when required by law

We will never sell or disclose your personal information to third parties for marketing purposes without your explicit consent.

4. Protection of Personal Information

We plan to implement reasonable steps to protect personal data from unauthorised access, misuse, or loss by:

• Storing information in secure, access-controlled systems

• Using encryption technologies where appropriate

• Reviewing and updating our data protection practices regularly

5. Access and Correction

You will have the right to access and update your personal information once services are active. If you believe any information we hold is incorrect, incomplete, or outdated, please contact us using the details below.

6. Cookies and Website Usage

Our website may use cookies to enhance user experience and analyse traffic. Cookies collect non-identifiable information such as IP address, browser type, and visited pages. You may disable cookies in your browser, but some website features may be affected.

7. Third-Party Links

This website may contain links to external websites. Smart HR is not responsible for the privacy practices or content of these third-party sites. We recommend reviewing their privacy policies before submitting any personal information.

8. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in legislation or business practices. Any revisions will be posted on this page with an updated effective date.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your personal information will be handled, please reach out:

📧 Email: office@smart-hr.com.au
📞 Phone: 0434 657 026
📍 Address: Springvale, VIC, Australia