Fees and Services

Process

1. Submit your required documents to the College of Graduate Studies by the submission deadline. Montezuma Publishing will accept this date as the "date of receipt."

2. The College of Graduate Studies (CGS) will forward your materials to our partner, Montezuma Publishing within one week. CGS will review your submission to make sure all of the documents are correctly completed, check to make sure your committee meets University policy S14-10, confirm your degree title, and graduation date. If all of your documents are not submitted correctly and filled out completely, this will delay the date that Montezuma will start the review of your materials and could affect your graduation date.

3. Once your thesis or dissertation is received by Montezuma Publishing, they will contact you acknowledging their receipt.

4. All further communications regarding corrections to your work will come from Montezuma Publishing. It will take approximately 4 weeks for the first review and return of your thesis or dissertation. You must return the corrections to Montezuma within the deadlines they provide to keep your thesis in the priority line for review for publication.

5. Montezuma will complete your ProQuest submission for publication.

6. SJSU will review the ProQuest submission details to confirm any embargo dates, and then publish your work.

7. SJSU will provide a list of all students who meet the requirements for publication to GAPE for completion of degree requirements.

8. If your document requires additional formatting after the first two submissions, you may miss the publication deadline. If so, please read the section entitled "What if my Thesis or Dissertation is not Corrected by the Publication Deadline" under Submission to Publication.

Fees

Fees for the first two submissions to Montezuma Publishing (the initial submission and the first re-review) will be paid by the College of Graduate Studies. Thereafter, and if Montezuma requires further corrections, the fee structure is as follows: $25.00 for the third submission, the 4th submission is free, $25.00 for the fifth submission, and the 6th submission is free. Students who have their document rejected six times will be required to hire a professional formatter, or use Montezuma's formatting services, before they can submit their work for further review.

Publication Fees

A $45.00 Processing fee is required for publication, which includes ProQuest submission, an electronic file, metadata file, and abstract for SJSU Library. This fee must be paid no later than 3:00 p.m. on the date of publication. Contact Montezuma Publishing at (619) 594-7551. They do not accept online payments. All fees must be paid prior to publication.

Our partner, Montezuma Publishing, provides editing services as follows:

Editing is intended to be completed prior to your defense date. Any edits done after your defense should be limited to those requested by your committee. Comments from your committee must be included in your document for verification of approved changes.

Submit your MS Word document electronically via email to thesis@aztecmail.com, along with a completed Thesis/Dissertation Information form with style guide selection.

Editing Pricing

$3.00 per page

50% deposit is required at the time of initial order

Editing/Formatting Combo Pricing

*$2.00 per page for editing +

**$3.00 per page for formatting

*Editing page count only includes the body of your thesis/dissertation. This does not include preliminary pages, references, figures, or tables.

**Price includes a PDF file of your formatted thesis/dissertation.

Montezuma Publishing Editing Standards

Montezuma Publishing offers editing services to SJSU theses and dissertations only.

Your editor will check for the following:

• Spelling

• Grammar

• Punctuation

• Clarity

• Effective use of language

• Dissertations will be edited to follow APA format
  

Timeline

The time it takes to complete the editing of your file will be determined on a case by case basis. Variables such as document length, the amount of edits required, response rate, and your date of submission will affect this timeline. If the editing process takes longer than 3 weeks (21 days) OR if your defense is after the Submission Deadline, it may impact your ability to graduate during the current semester.

Our partner, Montezuma Publishing, will format your thesis or dissertation to precise standards that will meet publication requirements.

How to Begin

If you wish to use Montezuma's formatting services prior to your defense, submit your thesis (Word or PDF Format) and the Thesis Information Form to thesis@sjsu.edu. The subject line should read "Format Services."

If you wish to use Montezuma's formatting services after your defense, you should submit all of the required documents (Thesis Information Form, committee approval, SJSU License agreement, and any additional documents) on or before the submittal deadline to thesis@sjsu.edu. Please let us know in that email that you would like to engage Montezuma Publishing to format your document. We will let them know when we turn over your package to them, and they will contact you direct.

Format Pricing

$3.00 per page*

50% deposit is required at the time of initial order.

$50.00 non-refundable fee will be subtracted from deposit if formatting is cancelled

*Price includes a PDF file of your formatted thesis.

Montezuma Publishing Formatting Standards

When you hire us to format your thesis or dissertation, we will ensure your document meets the our 14 Rules of Formatting.

In addition to meeting the Formatting Guidelines, we will exceed these standards at no additional charge, providing you with a consistent and professional document.

Montezuma Publishing will use your Thesis, Creative Project, Dissertation Information Form to determine your selected reference styles, headings, text format, and preliminary page structure:

Please note that while Montezuma Publishing does work with your document beyond the formatting requirements, we do not edit for content or grammar. Furthermore, once the formatting process has begun, we will not make any grammatical or content changes to your document or accept a new document from you with grammatical or content changes.

Timeline

We format theses in the order received, however, the length of time it takes to format your thesis will depend primarily on the size and complexity of the thesis. If we take in your thesis for formatting for the current semester, it will be completed in time to meet the final deadline given that you respond to all correspondences in a timely manner.

Please let us know upfront if there are any special considerations, for example: oversized pages, maps, landscape pages needed, etc.

If questions arise during the formatting of your thesis, the formatter assigned to your thesis will send you an email. It is important that you respond as quickly as possible to maintain priority status.

Completed Formatting

Once we are done formatting your thesis, it will be placed in line for review. Once approved, we will contact you to arrange for payment of the formatting balance and publishing costs.

*Prices are subject to change without notice.

Montezuma Publishing provides printing and binding services as set out below.
Department Requirements/Personal Copies

Some departments require a hard bound copy for their own department libraries. Check with your department for specific requirements. There is a $45.00 processing fee for this service, in addition to the binding and paper fees.

You can choose your binding, cover color (cherry, burgandy, brown, green, blue, or black), and paper type for your thesis.

Hard Bound $45.00

Soft (vinyl) Bound $15.00

Paper Options

Cotton bond: $0.12 per page

Regular paper: $0.08 per page

Color copies: $1.00 per page

MP can bind original copies. Binding charges apply.

For additional items such as maps, oversized materials and CDs, please contact Montezuma Publishing for pricing.

Timeline

Hardbound Copies take 6-8 weeks

Softbound Copies take 2-4 weeks

Students submitting their thesis closer to deadlines may experience a longer waiting period. MP will email you when your copies are ready. Graduation is dependent only on the final publishing payment, students do not have to wait for copies to arrive in order to be cleared for graduation.

Pick up & Shipping

Department and personal copies will be mailed to the designated department and to you. The shipping fee is contingent on the length of your document. Montezuma Publishing will email you with the tracking information once the copies are shipped.

Thesis orders are accepted between the hours of 8:00am - 3:45pm, Monday thru Friday.

*Prices are subject to change without notice.