AGM 2023 Minutes
Brockweir, Hewelsfield and St. Briavels Garden Society
Minutes of the 38th Annual General Meeting
Friday, 17th. November 2023
Meeting opened at 7.38p.m.
1. Apologies
Apologies were given from the following;
Sally Secret
Sue Davis
Gillian Morris
Sue Porter-Davison
Graham and Lynn Wicks
Pearl and Phillip Bradney
Judie Craven
Mike Topp
Irene Reid
2. Chairman’s Remarks and Annual Report
The Chairman addressed the meeting, saying that his Annual Report was available to all members on the Society’s website. As a brief summary he mentioned;
a. Thanks to Sue Davis and Nicole Surrell and all their helpers and donors of plants and refreshments for helping to make the annual Plant Sale a successful event. It helped to raise significant funds for the Society despite a slightly lower number of plants donated for sale. It was felt that the cold, wet Spring weather had not helped this.
b. The Society had an excellent programme of talks and events this year, with special thanks to Christine Haines for her wonderful organisational skills and planning putting the programme together
c. 1200+ trees were successfully distributed.
d. The events programme for 2024 has been posted on the website.
e. Summer Show 2024; Sally and Mary have agreed to organise and run the proposed resurrected show for September 2024.
3. Minutes of the AGM of Friday, 18th. November, 2022
The minutes of the last AGM were reviewed. There were no queries on these minutes.
4. Adoption of the minutes
It was agreed unanimously by a show of hands that the Minutes of the 2022 AGM should be adopted.
5. Matters arising from the minutes
None
6. Treasurer’s Report for the Year 2022/23
Sue Davis, the Treasurer, was unable to attend the meeting, so the Chairman summarised the report from notes offered by Sue. The accounts had been checked by the auditor and provisionally passed, although had yet to be finalised. This is due to the debate as to whether Dave Goulson’s talk in Monmouth should be recorded in the previous year’s accounts or for this report. The account balance had risen from £4,400 to £5100 over the course of the accounting year.
The Chairman briefly outlined the main sources of income and expenditure for the year;
Income
Subscriptions £570
Visitors £ 25
Plant sale £900
Theatre events £500
Expenditure
Speakers £964
Hire of facilities £130
Miscellaneous £ 85.50
There were no queries on the accounts.
7. Adoption of the Treasurer’s Report
The report was adopted unanimously by a show of hands.
8. Election of “Auditor”
It was proposed that David Wedell should be re-appointed as accounts “reviewer” to the Society for the 2023/24 financial year. This was passed unanimously by the membership on a show of hands.
9. Election of Officers and Committee Members \
The current committee then all stood down. Patrick Mills proposed that all immediate former officers and committee members be re-elected to their posts “en bloc”. This was passed by a unanimous show of hands by the membership.
The newly elected committee, therefore, is as follows;
Officers
Chairman Mike Weeks
Vice-chairman and Treasurer Sue Davis
Secretary Martin Morris
Committee Members
Programme Secretary Christine Haines
Membership Secretary Nicole Surrell
Member Gill Morris
The Chairman offered his thanks to the committee for all their efforts and hard work throughout the year. He invited any member, present or absent, to come forward if they wished to volunteer as a future committee member. If so, they should contact any member of the current committee.
10. Any Other Business.
There were no further comments or queries from the “floor” and the meeting was closed at 7.47 p.m.