Wingate University School of Pharmacy

Student National Pharmaceutical Association Bylaws

(Updated August 2022)

Membership Selection – requirements, resignations, expulsions, rights, and responsibilities:

1. Membership shall consist of active members:

   • Those students enrolled full-time in a course of study leading to the Doctor of Pharmacy Degree at Wingate University shall be active members.

   • Those students who have paid chapter and national dues and submitted a complete membership application by the National Deadline for Membership each year.

   • P4 students shall only pay national dues in order to be recognized as a member.

2. Professionalism:

   • Members will adhere to all Codes of Professional and Academic Conduct as set forth by the current Wingate University School of Pharmacy Handbook during all activities.

   • Any act of misconduct will be addressed by the Faculty Organization Advisor and may result in suspension or loss of membership.

   • All members are expected to project a positive image of the organization and Wingate University at all times.

3. Involvement:

   • All members are expected to be actively involved with their respective committees.

   • All members are expected to attend all chapter meetings.

4. Benefits:

   • Only those who have paid national and local dues will be eligible for membership benefits.

   • Each member has the right to raise concerns to the executive board at any time

   • Each member shall have the right to financial reimbursement as deemed necessary by the executive board and/or faculty advisors.

   • Each member will be given the right to vote in chapter proceedings and elections.

   • Members will be eligible for any national benefits and scholarships.

5. Graduation:

   • Graduation cords will be provided to members that meet the following criteria:

     1. Must be an active member during their didactic career. To be considered “active”, students must achieve one of the following:

        1. • Held a chair or executive board position for at least 1 full year.

           • Attended at least 8 events during their didactic career.

     2. Attended at least one Regional or National conference.

     3. Held membership through P4 year.

     4. Must be in good academic standing.

   • Any exceptions to the above criteria will be granted at the discretion of the executive board and advisor(s).

Executive Board

1. The executive board shall consist of students elected by the members of the organization.

2. They shall serve as general supervision of the organization's affairs including finances and budgets for events held.

3. They shall prepare an agenda for each chapter meeting and may deal with all matters pertaining to the members.

4. The executive board shall convene at the call of the President or when any two or more members of the executive board deem it necessary.

5. Responsibilities of each executive board position are found in the National Bylaws and are provided in writing during executive board transitions where they are passed on to each new executive board officer annually.

6. Executive board officers are expected to update their binder annually for executive board transitions.

7. The individuals that sit on the executive board are:

   1. 1. • President

         • President-Elect

         • Vice President

         • Secretary

         • Treasurer

         • Historian

Responsibilities of Executive Members

1. Chapter President:

• • Organize and preside over all general and leadership meetings within the chapter.

  • Delegates responsibilities to chapter members.

  • Assists executive board and initiative chairs to coordinate events if needed.

  • Expected to attend student senate meetings, and regional conference calls and serve as the official spokesperson for the chapter.

  • Present all incoming communications from the national office to the chapter, and work with the secretary to ensure all national deadlines are met.

  • Work with the treasurer to plan the chapter budget and collect membership dues.

  • Complete and submit monthly and annual reports to the regional coordinator.

2. President-Elect:

• • Shadows the current chapter President.

  • Plans and coordinates membership drives.

  • Works alongside chapter secretary to ensure proper chapter correspondence and membership involvement.

  • Become familiar with both national and chapter policies and procedures.

  • Serve as the chapter's social chair.

  • Serve as president the following academic year.

3. Vice President:

• • Assists the President in the performance of their duties.

  • Assumes obligations of the President in their absence.

  • Assists initiative chairs in reporting events to the national office for CIC points.

  • Assists committee chairs to coordinate and plan chapter service projects and programs.

4. Secretary:

• • Keeper of minutes during the officer and general meetings

  • Responsible for all correspondences between officers and general membership

  • Maintains chapter directory and alumni directory

5. Treasurer:

• • Work with chapter president on collection and submission of membership dues in correspondence with national due dates.

  • Coordinates official and unofficial fundraising.

  • Works with the secretary to advertise fundraising to the chapter as well as the rest of WUSOP, if applicable.

  • Keeps accurate records of chapter finance.

  • Presents financial report at meetings.

  • Works with the executive board to determine the budget for their term in office.

  • Works with chapter president and advisors to approve reimbursements.

  • Coordinates funding for regional and national meetings and reports this to the chapter.

6. Historian:

• • Responsible for photographic documentation of all chapter activities, whether taken themselves or delegated.

  • Updates chapter social media regularly (Twitter, Facebook, Instagram, etc.).

  • Coordinates Scrapbook submission for the National Convention.

  • Responsible for newsletter submissions to The Signatura biannually (run by the National Office).

Committees to be Established

1. The following initiative committees shall be appointed by the entering President with help from the executive board.

2. Members of the chapter are chosen based on an essay, interview, or recommendation of past chairs.

3. Each initiative chair has the option of forming a subcommittee to delegate responsibilities.

4. Initiative chairs are expected to turn in event approval forms and await approval from the executive board before officially adding an event to the chapter’s calendar.

5. It is the responsibility of the initiative chairs to submit their event reports for CIC points on the National SNPhA website by their due date (i.e. the 14+1 rule).

6. Responsibilities of each initiative chair position are found in the National Bylaws document, and are provided in writing during officer transitions where they are passed on to each new chair holder annually.

7. Initiative chairs are expected to update their binder annually for officer transitions.

8. The following Initiatives include:

   1. • Power to End Stroke

      • Remember the Ribbon: HIV

      • Legislative & Membership

      • Fighting Diabetes

      • Operation Immunization

      • Project Keepsake: CKD

      • Bridging the Gap

      • Mental Health

      • Social (optional)

      • Community Outreach (P1) (optional)

Local Appointed Positions

1. The following are the locally appointed positions:

• • Delegate

  • Delegate Alternate

  • Hendersonville Liaison

  • Hendersonville Initiative Chair

  • Webmaster (optional)

2. Delegate:

• • The delegate will be the individual that served as the delegate alternate the year before. If the individual chooses not to serve as the delegate, is found ineligible, or is no longer an active member, the delegate can be appointed by the President and President-Elect.

  • Serves as representative for the chapter in the National House of Delegates.

  • Responsible for preparing and presenting any resolutions and amendments to the House of Delegates at Regional and National conventions.

  • Submits proposed amendments to the President and National Office in accordance with the schedule given to them by the National Office.

  • In the event that the delegate cannot attend both the regional and national conferences, they must step down to allow another individual to be selected.

  • If the delegate cannot make the regional or national conference, but not both, the delegate alternate may take their place for attendance.

3. Delegate Alternate:

• • Selected from active members of the chapter and chosen by the President and President-Elect prior to the required deadline of the national office. They will serve as the chapter delegate in the following year.

  • Expected to attend business meetings at regional and national conferences. In the event that the delegate alternate cannot attend both the regional and national conferences, they must step down to allow another individual to be selected.

4. Hendersonville Liaison

• • Functions as the provisional leader of Hendersonville’s SNPhA chapter in planning events and communicating between campuses.

  • Shall be required to participate in all executive board meetings.

  • The Hendersonville liaison candidate shall be recommended by the past Hendersonville liaison, and approved by the chapter President and faculty advisor(s).

  • In the event no recommendation is made by the past liaison or the individual recommendation is not approved, the liaison will be determined by the executive board and faculty advisor(s).

5. Hendersonville Initiative Chair:

• • Serve as a proxy for the committee chairs.

  • Required to participate in executive board meetings that are not exclusive to executive board members.

  • Responsible for organizing and participating in events local to Hendersonville.

  • Determined by the past Hendersonville liaison and initiative chair, and approved by the chapter President and faculty advisor(s).

  • In the event no recommendation is made by the past liaison or the individual recommendation is not approved, the initiative chair will be determined by the executive board and faculty advisor(s).

6. Webmaster: (optional)

• • Selected from active chapter members to serve as the keeper of the Wingate SNPhA website.

  • Appointed by the chapter President, and approved by the faculty adviser(s).

  • Maintains chapter website and ensures all information is correct and up-to-date.

  • Required to participate in executive board meetings that are not exclusive to executive board members.

Elections

1. Nominations for officer positions will be opened for a period of at least 15 days.

2. The faculty advisor(s) may oversee the nomination/election process in any way deemed necessary.

3. Nominations will be proposed to the President or Vice President via google form or email.

4. An email notification will be sent to the nominee in order for that student to accept or reject their nomination.

5. In the event that a student is nominated for more than one position, that student must choose one position to accept.

6. Once the nomination period has ended, a two-week period will commence in which nominees will have the opportunity to post information about themselves and their intentions for the proposed office.

7. Voting will occur at least one month prior to the final chapter meeting to allow for adequate transition time.

8. Students in the P1-P3 classes will be allowed to cast one vote for each position.

9. Candidates must win a majority (>50%) of votes to be elected for the position.

10. Newly elected officers shall coordinate with their respective officers and be present at the remaining monthly senate meetings to complete the transition.

11. Newly elected officers will be responsible for the complete transition and running of the final chapter meeting for the year.

Removal and Filling of Vacated Offices

1. An officer or initiative chair shall be removed from office if they willfully neglect the duty of the office, are found guilty of mishandling organization funds, neglect to uphold the organizational bylaws, or are found to be in violation of academic/professional misconduct.

2. An officer shall not be removed from office unless their charges are discussed by the executive board in the presence of the faculty advisor(s) and grounds of removal shall be established by a majority vote of the executive board or as deemed necessary by the faculty advisor(s).

3. Upon the removal or resignation of an officer or initiative chair, the remaining executive board and faculty advisor(s) will have the authority to appoint a replacement.

4. In the event that there are no accepted nominations for an officer position or chair, the remaining executive board and faculty advisor(s) will have the authority to appoint one after the election period is over.

5. The newly appointed officer will serve the remainder of the term for the academic year.

Fundraising

1. Execution of fundraisers must be held under the approval of faculty advisor(s), the chapter’s Treasurer, and the Student Senate Treasurer if applicable.

2. Fundraising designs must be approved by the executive board and faculty advisor(s) prior to submission to the Student Senate.

Chapter Awards

1. Member(s) of the Year will be determined by the chairs, executive board, and faculty advisor(s).

2. Chair of the Year will be determined by the executive board and faculty advisor(s).

3. Chapter awards shall take place during the second to last meeting of the year.

Amendments to the bylaws

1. Amendments will be reviewed by the executive board and faculty advisor(s).

2. Final approval of the amendments will be made by a majority vote of the general members.