Summer (2 years prior) - - Investigate local arrangements at your university
September (2 years prior) - - Submit proposal to the STEERING COMMITTEE
Fall (2 years prior) to Spring (1 year prior) - - Create session committees, invite speakers. See committee members/speakers from previous conferences.
Summer (1 year prior) - - Attend the summer conference and give an update to the steering committee. Begin writing NSF grant proposal.
September (1 year prior) - - Submit NSF grant proposal.
Spring (year of) - - Organizers and session organizers advertise. Begin accepting abstracts.