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Below is a basic list of procedures that everyone needs to clearly follow.
HOLY DAYS: DO NOT BOOK TOURNAMENTS ON THESE DATES- CLICK HERE
If hosting an event, the host must first clear the date with the HPE Coordinator. If not, your event may be forced to change. There are limits on supply teachers as well as religious dates (see attached) to avoid. First come, first serve.
Once the date is approved by the HPE Coordinator, the host can invite teams to their event, complete transportation form and organize.
For 7-8, follow procedures set by your association. (NPPHEA/SPESPHEA)
For k-6, Events should follow the FOS/SOE initiative. FOS - all schools that feed into a high school. SOE - the high schools (and all feeder schools) that have the same Superintendent. District - Brampton West, Mississauga North (this is being developed).
Invite your FOS first. If not enough teams, invite others in your SOE.
If schools in your FOS do not attend, remind them that this event will happen next year and hopefully they can plan to organize and attend.
Once a host has all the teams and again, the date was approved, the host should let all coaches know they can book their supply.
ONE supply per school per team per gender.
No double dipping. i.e. You may book a supply for each team once. If you go to other tournaments your school must pay for the supply. Any school using the supply twice will have the cost sent back to the school.
PAM CODE 482
Book supply NO SOONER than 2 weeks prior to the event. This allows for the fair and equitable use of the code.
Supply funds are projected to run out by the end of January. An update will be emailed to everyone on an ongoing basis.
Once funds have depleted, schools will be responsible for paying for their own supplies as in previous years.
School Paid supply coverage uses PAM Code 70.
All coaches/schools will electronically submit a team list (School, Activity, Gender, Grades, Names, etc) to the host prior to the tournament. Each host will gather the team lists and forward to the HPE Coordinator
Transportation via Taxis: The board allows the use of taxis for excursions including interschool sports. The board has agreements with a few companies. Your school admin or Association Exec will know specifically. Grades 4-12 may travel with out an adult in the vehicle. Grades k-3 require one adult in each vehicle. Best practices suggestions: Teacher ride in one of the taxis being used. All vehicles leave at the same time and do not leave until teacher meets all students. If teacher driving in their own vehicle (carrying students is not recommended), the taxis do NOT leave until the teacher pulls up and leaves. The taxis do not leave drop off until the teacher (who was driving their own vehicle) arrives and meets all students.
TA Coaches: TA's are allowed to coach school teams. They are able to use PAM Code 482 while funds last. TA's are not allowed to be alone with students. A teacher staff member is required. A TA can be coaching in the gym, while the teacher staff member is in the area of. They do not have to be on site. It could be another staff member who is in the area of. However, when leaving the school, the TA would require a teacher staff member to be onsite, actively supervising.
Late Fee for Tourney Drop Outs –convenors need to send out a general schedule 3 weeks prior to tournament date. Confirmation should occur within 2 weeks of tournament date. If dropping out, communication must occur no later than 1 week prior to the tournament date, otherwise school will be penalized a late drop-out fee of $50 PLUS ENTRY FEE.
Field Hockey, Flag Football, Volleyball, Basketball, Coed Ball Hockey, Spring Cross-country, Outdoor Cricket, Soccer, Slo-pitch, JUNIOR teams
*PLEASE REVIEW TRANSPORTATION POLICIES*
Field Hockey, Flag Football, Volleyball, Basketball, Coed Ball Hockey, Dodgeball, Cross-country, Outdoor Cricket, Soccer, Slo-pitch
Jr. Sports, Fall Run, Badminton, Indoor Cricket, Ultimate, Track and Field, Beach Volleyball, any additional invitational tournaments
Due to Bussing Start Times will be 10 am (9:00am earliest bus pick up)
Smaller tournaments will be capped with a minimum of 4 teams. If less than 4 teams, divisions may combine.
4 team tournament:
11:00 am 1 v 2 3 v 4
11:50 am 1 v 3 2 v 4
12:40 pm Break
1:30 pm 1 v 4 2 v 3
2:20 pm 1st v 4th 2nd v 3rd
3:10 pm finals bronze
4:15 pm departure
5 team tournament:
times are approximate. based on 50 min which for most events is plenty of time.
10:00 am 1 v 2 3 v 4
10:50 am 1 v 4 3 v 5
11:40 am 2 v 3 4 v 5
12:30 pm 1 v 5 4 v 2
1:20 pm 1 v 3 5 v 2
2:10 pm 4th v 5th
3:00 pm 1st v winner 2nd v 3rd
3:50 pm Finals Consolation
4:40 pm departure
6 team tournament:
11:00 am 1 v 2 4 v 5
11:50 am 1 v 3 4 v 6
12:40 pm 2 v 3 5 v 6
1:30 pm A2nd v B3rd B2nd vs A3rd
2:20 pm A1st v winner B1st vs winner
3:10 pm consolation game(5th-6th )
4:00 pm finals bronze
4:50 pm departure
7 team tournament:
11:00 am 1v 2 3 v 4 5 v 6
11:50 am 1 v 4 2 v 6 5 v 7
12:40 am 1 v 6 2 v 7 3 v 5
1:30 pm 6 v 7 4 v 5 2 v 3
2:10 pm 1 v 7 6 v 3 4 v 2
3:00 pm 1 v 5 7 v 3 6 v 4
3:50 pm 1 v 3 5 v 2 7 v 4
4:30 pm Departure
8 team tournament:
10:00 am 1v 2 5 v 6
10:45 am 3 v 4 7 v 8
11:30 am 1 v 3 5 v 7
12:15 am 2 v 4 6 v 8
1:00 pm 1 v 4 5 v 8
1:45 pm 2 v 3 6 v 7
2:30 pm A1 v B2 B1 v A2
3:15 pm A3 v B3 A4 v B4
4:00 pm Finals Consolation
4:45 pm Departure
9 team tournament:
11:00 am 1 v 2 4 v 5 7 v 8
11:50 am 1 v 3 4 v 6 7 v 9
12:40 pm 2 v 3 5 v 6 8 v 9
1:30 pm Break
2:00 pm A1 v B1 A2 v B2 A3 v B3
2:50 pm A1 v C1 A2 v C2 A3 v C3
3:40 pm B1 v C1 B2 v C2 B3 v C3
4:30 pm departure
The cost of a supply teacher is $273.30 So the cost break down/school would be as follows:
4 team tournament- $68.33
5 team tournament- $54.66
6 team tournament- $45.55
7 team tournament- $39.05
8 team tournament- $34.17
9 team tournament- $30.37
10 team tournament- $27.33
11 team tournament- $24.85
12 team tournament- $22.78
Paid Officials are mandatory for Sr. Football, Sr. Basketball, Soccer.
Paid Officials are optional for any other sport and must be communicated by the convenor.
Non Paid Officials – All other sports and any Junior Sport.
Costs for facility rental or facility production (painting lines) will be covered by the association. Fees must be reasonable as the cost to paint a field must be less than the cost of renting a set facility. Rentals of facilities must be approved by the executive prior to contract. Ensure that the insurance certificate is sent in when booking with the City of Mississauga.