Form Publisher
DOCUMENTATION - PRICING - VIDEO
10K+ files are created each day through Form Publisher!
Form Publisher is a powerful add-on that enhances the user experience of Google Forms users. Upon each new form submission, Form Publisher is triggered, gets a template you have previously selected from Google Drive (Docs, Sheets or Slides), makes a copy of it and replaces specific markers in this template with the answers submitted in the form.
Whereas Google Forms alone only gives you raw data in a spreadsheet, Form Publisher lets you generate files to present your data in a more suitable way, facilitating analysis, sharing and presentation. Your form really becomes the starting point of a workflow.
Route your documents for approvals and sign-offs NEW
Form Publisher's workflow evolved as a natural extension to its document generation automation. With the approval workflow and e-signature features, you can get these documents automatically routed for approvals and sign-offs without leaving the familiarity of your favorite tool, Form publisher!
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How does it work?
Smooth installation and setup
Form Publisher is simple to use. It all needs:
a Google Form, to capture user’s input
a document template (as a Google Doc, Sheets or a Slide) for dynamic document generation out of those user’s input data
Automated Document Generation and Notifications
Form Publisher is simple to use: First, create your template as a Google Docs, a Google Sheets, or a Google Slides. Then, place the data tags <<markers>> to indicate where you want each answer to the form questions to appear in the template ; the markers will be replaced by the answers in the final document.
Besides, Form Publisher verifies if all the markers are recognized both in the form and in the template, so no information ends up missing in the generated documents.
Productivity is optimized with automated notifications with sharing/attaching these documents to any email address upon form submission. It is also possible to give different permissions (edit, comment, view) on each generated files to specific users.
Automated Routing of Documents for Approvals & Sign-offs
The no-coding and easy to configure workflow option is very useful for business users. You can quickly set up your own custom approval workflows of routing and tracking your documents, which are painful to manage manually.
Why use Form Publisher?
It only takes 4 steps to configure Form Publisher. After that, it is possible to:
Automatically generate files in Google document formats (Docs, Sheets, Slides), Microsoft Office formats (Word, Excel, PowerPoint) and PDFs
Store generated files in one output folder in Google Drive
Easily differentiate generated files thanks to an incremental number applied to each file name. You can also reuse answers to your form questions in the title of each document.
Share those generated documents via email to notify form respondents or other email addresses upon form submission / file creation
Manage user permissions so contacts can view / comment / edit in Google Drive. Or attach the generated PDF directly to the email notification.
Streamline and speed up internal document approval processes in your organization by using Approval workflow and e-signature features
Achieve document traceability: The full history of the document is recorded, right from the form submission data, the approval status of it, until the location of the final PDF document generated
We answer many use cases!
Invoices and contract agreements
Create invoices or contract agreements and automatically send them upon form submission
Professional layout
Generate PDF documents and store them for potential regulatory requirements or presentations
Administrative documents
Manage confidentiality of generated documents with permissions in public structures or in schools (registration forms, health surveys…)
Form integration
Easily integrate forms to your workflow: create a form, have it filled by someone else and automatically have a PDF sent to a third party
"Great app! Clean user interface"
ITRT, Henrico County Public Schools
"Great app! Clean user interface. I had a bit of trouble getting it to work on a project that involved generating multiple templates from one form, but I contacted support and they quickly helped me. Now it is working perfectly and doing exactly what I want it to do. Definitely recommend it."
"Great Idea!"
Special Education Teacher, Leyden Township High Schools
"I have been looking for a tool that would convert data from forms into paragraph formats for some time. Copying data from spreadsheets to put into reports is laborious. This tool allows data to populate into spreadsheets (as I have been doing for some time now), and into a document, and will send me a PDF of the results. GREAT IDEA!!!"
"It drastically cuts down on the amount of tedious, repetitive work!"
Party Entertainment association
"Thanks to this add on, we've been able to streamline and simplify our contract process, and after using it for a year so far, I can say that I genuinely don't know what I'd do without it. There's a little bit of a learning curve at first, getting to know exactly how to set up the template, but once you've got it figured out and locked in the way you want it, it's perfect and drastically cuts down on the amount of tedious, repetitive work I have to do. Can't thank you enough for this add on, it's amazing."
"Indispensable"
Emergency Animal Rescue Transport
"Indispensable! We use this program daily in our animal rescue transport group to "echo" back information submitted and notify our administrators that transport in needed. Don't know what we'd do without it!"
Tutorial
1 - Select a template type (Google Docs, Sheets or Slides)
2 - Verify if markers are recognized in the Google Form and in the template
3 - Set the output folder and the naming convention for generated files
4 - Set the rules for email notifications and route your documents for approvals
See related files from our "Exhibition ticket purchase" example :
