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THE PAYMENT DUE DATE FOR ALL CAMPS IS JANUARY 20th (after January 20th the "Payment Due Date" is Two (2) Weeks Following the Date of Your On-Line Registration Submission). If additional time is needed to make your payment, email info@scienceworldforscouts.com to request an extension. If the camp shows a "WAITLIST" or "POSSIBLE WAITLIST" proceed with your online registration right away but do not make payment until you receive further email instructions (you will be placed on the Waitlist in priority order). It is important to note that if you have made a reservation when space was available and your payment is not received by the "Payment Due Date", you may loose your reservation if the camp becomes FULL. Changes to your reservations will not be accepted within two (2) weeks of the camp.
IMPORTANT NOTICE FOR "WAITLISTED" CAMPS
IMPORTANT NOTICE FOR "WAITLISTED" CAMPS
When a camp has filled up, new campers registered will be placed on a WAITLIST. Groups on the WAITLIST will be notified if space becomes available. If space is not available, your Group will be given the option of moving to an alternate camp (same section) based on the date and time of your original on-line reservation and provided that you have registered in the alternate camp as well. If you are registering at camps showing a "WAITLIST" or "POSSIBLE WAITLIST" do not submit payment and campers will be placed on the waiting list, however, if you receive notice that space has become available, payment must be made within two (2) weeks of the email notice. Groups that have registered before a camp becomes full can make changes to their reservations at any time up to two (2) weeks prior to the camp but if the camp is showing a Waitlist or Possible Waitlist, they might not be able to add more campers to their Group.
When a camp has filled up, new campers registered will be placed on a WAITLIST. Groups on the WAITLIST will be notified if space becomes available. If space is not available, your Group will be given the option of moving to an alternate camp (same section) based on the date and time of your original on-line reservation and provided that you have registered in the alternate camp as well. If you are registering at camps showing a "WAITLIST" or "POSSIBLE WAITLIST" do not submit payment and campers will be placed on the waiting list, however, if you receive notice that space has become available, payment must be made within two (2) weeks of the email notice. Groups that have registered before a camp becomes full can make changes to their reservations at any time up to two (2) weeks prior to the camp but if the camp is showing a Waitlist or Possible Waitlist, they might not be able to add more campers to their Group.
mAKING ReserVationS OR UPDATING RESERVATIONS
mAKING ReserVationS OR UPDATING RESERVATIONS
The Group's Coordinator must follow these 8 Steps to make a reservation or if changes are needed to an existing reservation (note that you can make changes to an existing reservation up to two (2) weeks prior to the camp by simply clicking on the links below and resubmitting a new updated registration form):
Click on the camp date you wish to attend (see links below).
Enter the registration information. Note that camper allergy information can be submitted at a later date but this information must be submitted on-line no later than three (3) weeks prior to the camp.
If there are any changes you would like to make to a current reservation, simply click on the camp date below and submit an updated reservation (note that adding campers might not be possible if the camp becomes full).
CLICK HERE to download "The Payment Form" and mail in your Group Cheque by the "Payment Due Date" (follow the instructions on the form to pay by cheque), OR, CLICK HERE to pay by credit card (3% convenience fee added). Remember, one adult goes free for every five youth registered (eg. for 5-9 youth registered, 1 adult is free, for 10-14 youth registered, 2 adults are free, etc). Note the cancellation and refund policy at the bottom of this page.
You will also need to send in a copy of your Group's "Membership Report" printed from "myscouts.ca" showing that all youth are registered and "Active". Please highlight or underline the names of all the members that are attending from your group on the report (if a youth has just joined and is not listed, just write their name(s) on the list and ensure that they are registered and "Active" before attending the camp - you will need to bring an updated Active list to the camp). Note that you can send this youth "Active List" along with your payment or email the list to "info@scienceworldforscouts.com".
If you plan on having the "Hamburger dinner" at Science World before the camp, you must make a reservation (see DINNER RESERVATIONS below).
For cancellations and refunds, follow the instructions at the bottom of this page.
Click on "Going To Camp" for family information and the packing list and what Scouters need to bring on the day of the camp.
Each camper gets one free Science World badge and CLICK HERE to order extra badges ($2 each).
Dinner Reservations
Dinner Reservations
There is limited space for dinner and these reservations can fill up quickly. If space is showing "Available" below, dinner reservations can be made. Note that dinner reservations are closed TWO (2) WEEKS before the event.
The Dinner consists of a White Spot hamburger (or vegetarian burger), fries and soft drink -there are no other choices available and you must ensure that all participants having dinner are aware of this before you make your dinner reservation). The cost is approximately $10 plus tax per meal for youth & $16 plus tax per meal for adults and payment is made directly to the restaurant. Groups must also make one payment (no single meal payments please). Cash, credit cards or "Group" cheques are accepted.
To make a reservation, just click on the link below if space is available. Existing reservations only can be changed up to two days prior to the event by simply clicking on the dinner reservation link again and resubmitting your reservation (even if reservation shows "FULL" or "CLOSED").
Cancellations & REFUNDS
Cancellations & REFUNDS
If you wish to change a reservation, use the reservation system to make changes (adding or deleting campers). Please note the refund policy below.
Refunds
Refunds
Up to 30 days before the camp - 100% Refundable less a $20 service charge;
Within 30 days of the camp - No refunds
If a refund is due to you, you must submit the request 30 days or more prior to the camp CLICK HERE TO SUBMIT A REFUND REQUEST.
The PAYMENT DUE DATE for all camps is JANUARY 15, 2025After January 15th: Two (2) Weeks Following the Date of your On-Line Registration
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