OTTERY ST MARY PÉTANQUE CLUB

CONSTITUTION

This Constitution was approved at the Annual General Meeting on 4th

December 2024 and supersedes any earlier dated document.

1. NAME

The club shall be known as OTTERY ST MARY PÉTANQUE CLUB.

2. LOCATION

The Club shall be based at Strawberry Lane, Ottery St Mary, EX11 1RG

3. OBJECTIVES

3.1 The aim of the club shall be to foster, develop and encourage the playing of

pétanque in the area of Ottery St Mary and further afield in Devon.

3.2 The club shall be a member of Pétanque England and support The Devon Pétanque

Region.

4. MEMBERSHIP

4.1 Membership shall be open to anyone paying the appropriate membership fee. New

members must complete the Club’s application form, which must be passed to the

Club Secretary.

4.2 The Club Committee has the right to refuse or terminate membership. Anyone so

excluded has the right to submit an appeal to the members in General Meeting within

14 days of receiving the notice of refusal or exclusion.

4.3 Membership shall not be denied to any person on the grounds of sex, race, religion,

colour or politics.

4.4 Any member shall be entitled to introduce guests to the Club (provided that no

person whose application for membership has been declined or who has been

expelled from the Club shall be introduced as a guest). No member shall introduce

more than two adult guests at any one time and then only a maximum of three times

in any one year. After that, such guests should then apply for membership.

4.5 Community groups may be invited to use the club’s facilities under supervision of

club members.

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5. CLUB COMMITTEE

5.1 The Club shall be managed by the Club Committee of Chairman, Club Captain,

Secretary, Treasurer and up to 4 other members, elected by the members at the Annual

General Meeting. Any nomination for the Committee shall be signed by the proposer,

seconder and nominee.

5.2 The Club Committee shall have the power to co-opt members provided that the

maximum number permitted by article 5.1 is not exceeded.

5.3 Club Committee members shall have one vote each at Committee meetings. The

Chairman shall have a casting vote if required.

5.4 The quorum for Committee meetings shall be 3 members.

5.5 Minutes and records of attendance at all meetings shall be kept by the Secretary.

6. GENERAL MEETINGS

6.1 The ANNUAL GENERAL MEETING of the Club shall be held during December

each year. If attended meetings are not possible a suitable electronic substitute may

be employed.

6.2 28 days’ notice of a forthcoming A.G.M. will be given in writing to all fully paid-up

members of the Club.

6.3 Items for the Agenda of the A.G.M. must be given in writing to the Hon. Secretary

21 days prior to the date of the A.G.M.

6.4 At General meetings each member has one vote. Only fully paid-up members have the

right to vote. Any election shall be by a show of hands or by electronic means. The

Chair shall have a casting vote if required.

6.5 Extraordinary General Meetings can be called at any time by the Club Committee

or by one third of the remaining fully paid-up members of the Club by giving notice

in writing to the Hon Secretary at a minimum of 28 days notice.

7. FINANCE

7.1 A record of all incoming monies and expenditure shall be maintained by the Hon.

Treasurer, who shall produce a certified record of income and expenditure at the

Club’s A.G.M.

7.2 The Club’s financial year shall run from the 1st November to the following 31st

October in any year.

7.3 The Club’s funds shall be deposited at such bank as the Treasurer and Chairman

shall from time to time decide under the exclusive byname of Ottery St Mary

Pétanque Club.

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7.4 All transactions must be authorised by 2 members of the Club Committee by

electronic or other recorded means.

7.5 The Club’s annual subscription and visitors’ fees shall be agreed at the Club’s

A.G.M. but these can be changed by the Club Committee should the need arise.

7.6 All reasonable expenses incurred by members of the Club on official business shall

be reimbursed from the Club funds.

7.7 In the event of the Dissolution of the Club, then the disposal of remaining funds

and equipment shall be decided by the remaining club members at that time.

Signed JC Thatcher Chairman Dated 10th December