Voting Issues
2018
January 2018
Vote to adopt the FY18-19 budget:
11 Yes, 0 No, 2 did not vote
Passed
2017
June 2017
Vote to turn on the Advantage Plus program for the consortium.
8 Yes, 1 No, 6 did not vote
Passed
April 2017
Proposed Collection Development Policy Revisions
A purchasing plan will be presented by the Selection Chair at the annual spring Governing Board meeting, and will be added as an addendum to the Collection Development Policy each year.
Remove references to specific formats and vendors.
Change language in regular ordering section to: "Best practice for automated orders based on holds lists is that they be placed weekly. Selectors manual orders should be placed at least monthly."
14 Yes, 0 No, 1 did not vote
Passed
April 2017
Proposed Bylaws Changes
Revise selection chair office to add that position to the Executive Committee and make it a 2 year term. Revise the budget process and who is handling it; add an annual purchasing plan to be submitted to the Governing Board at the spring meeting:
14 Yes, 0 No, 1 did not vote
Passed
January 2017
Vote to extend OverDrive contract through FY18-19 at locked in platform fee of $29,000 per year:
11 Yes, 0 No, 4 did not vote
Passed
January 2017
Intent to remain or withdraw from ODLC
WCCLS withdrew from ODLC. According to the bylaws, when a member withdraws, "all other member libraries must state their intent to remain or withdraw within 15 days notice to the Governing Board." (Article 3, section 10c.)
All other ODLC members noted intent to REMAIN
2016
May 2016
New member - vote to add Sweet Home Library as a new member of the ODLC:
8 Yes, 0 No, 7 did not vote
Passed
January 2016
Vote to adopt the FY16-17 and FY17-18 budget:
10 Yes, 0 No, 5 did not vote
Passed
2015
April 2015
New member - vote to add Cannon Beach Library as a new member of the ODLC:
11 Yes, 1 No, 3 did not vote
Passed
2014
December 2014
Vote to adopt the FY15-16 budget:
12 Yes, 0 No, 3 did not vote
Passed
March 2014
Vote to adopt the methodology outlined in the document ‘Proposed Contribution Methodology’ (currently accessible at https://dl.dropboxusercontent.com/u/22289845/odlc/PROPOSED%20CONTRIBUTION%20METHODOLOGY.docx) for the calculation of FY2014-2015 ODLC contributions. This methodology will result in the contribution amounts outlined in the document ‘FY_1415_BUDGET.xlsx’ (currently accessible at https://dl.dropboxusercontent.com/u/22289845/odlc/FY_1415_BUDGET.xlsx).
12 Yes, 0 No, 3 abstain
Passed
2013
June 2013
Executive Committee vote:
“In exchange for Multnomah County contributing $3,900 to the ODLC’s Overdrive account (1/12 of the approx. $46,800 Multnomah County would have paid in 2013/2014 had they remained in the ODLC), shall access to Library2Go for Multnomah County Library patrons be extended to 7/31/2013 while Multnomah County finishes their individual implementation of Overdrive? (no other ODLC governance/voting privileges would be extended).”
Passed unanimously
April 2013
New Members -- Vote to add Clatskanie Library District and Ranier City Library as new members:
13 Yes, 0 No, 2 abstain
Passed
April 2013
Intent to remain or withdraw from ODLC
Multnomah County Library withdrew from ODLC. According to the bylaws, when a member withdraws, "all other member libraries must state their intent to remain or withdraw within 15 days notice to the Governing Board." (Article 3, section 10c.)
All other ODLC members noted intent to REMAIN
January 2013
Proposed Bylaws Changes
Article 4. Meetings and procedures
Section 5. Standing committees
Delete: b. Marketing/Web Design:
1. The Marketing committee is charged with designing the Consortium’s web site, which is the access point for all content to which the Consortium subscribes. It is also responsible for developing a plan and the accompanying materials to advertise and promote this service to the public served by the member libraries. It is expected to work closely with the ad hoc committee on training.
2. The Marketing committee shall be composed of one representative from each member library.
3. The Marketing Committee shall review the marketing plan and web design annually and changes shall be recommended to the Governing Board.
Article 4. Meetings and Procedures
Section 6. Ad hoc committees
Delete:
The Oregon Digital Library Consortium Governing Board has the authority, by a majority vote, to establish and abolish ad hoc committees as deemed necessary and appropriate.
Replace with:
The Oregon Digital Library Consortium Governing Board and Executive Committee have the authority, by a majority vote of the respective body, to establish and abolish ad hoc committees as deemed necessary and appropriate.
Article 4. Meetings and Procedures
Section 5. Standing committees
a. Selection
Delete:
3. The committee shall be composed of one representative from each member library.
Replace with:
3. Each member library may have at least one representative on the committee. Committee membership will be reviewed annually.
13 Yes, 0 No, 2 abstain
Passed
2012
August 2012
Add Carrie Ottow and Barbara O’Neill as members at large for the Executive Committee.
12 yes, 2 abstain
Passed
February 2012
Curry Public Library District adding Port Orford, Langlois, and Agness libraries.
13 yes, 1 abstain
Passed
2011
November 2011
Increase the ODLC collection development budget by 10% for FY2012-2013
Passed unanimously
July 2011
Keep the Holds Manager capped at $10,000 each month, increase number of holds allowed from 6 to 10.
This vote generated much discussion and the conversation continues.
Holds Manager was capped (no vote needed), but number of holds allowed needs futher discussion.
May 2011
Discontinue PBS max access video subscription.
2 no votes, 11 yes votes, 1 abstain
Passed
March 2011
Proposed Bylaws Change
Article 3 Section 9 Joining the Consortium
Delete:
a. Any public library or public library consortium in Oregon is eligible to join.
Replace with:
a. ODLC membership is open to agencies providing public library service in Oregon, including public library institutions as defined by the Oregon State Library, public library consortiums, government agencies, IRS-qualified 501 (c)(3) organizations, and Tribal communities.
11 Yes, 2 No, 1 abstain
Passed
New Members -- Vote to add new members:
Scappoose Public Library: Passed unanimously (joined 2011 - 2012)
Chetco Community Public Library: Passed unanimously (joined 2011 - 2012)
Oregon State Library: 1 yes, 10 no, 3 abstain. Not passed.
March 2011
Intent to remain or withdraw from ODLC
Gorge LINK withdrew from ODLC. According to the bylaws, when a member withdraws, "all other member libraries must state their intent to remain or withdraw within 15 days notice to the Governing Board." (Article 3, section 10c.)
All other ODLC members noted intent to REMAIN
February 2011
Vote to allow libraries to participate in Advantage program.
11 yes, 3 abstain
Passed
2010 and earlier
June 30, 2010
Changes made to bylaws Article 3. Membership and Governance. Section 9. Joining the Consortium. Added e. Member libraries wishing to participate in vendor add-on programs must have the approval of the Governing Board.
March 20, 2009
Changes made to bylaws Article 4. Meetings and procedures. Section 1 Frequency. a. Added "An annual meeting shall take place in conjunction with the annual spring gathering of the Oregon Library Association." Other references to holding the annual meeting in June were deleted.
Changes made to bylaws Article 4. Meetings and procedures. Section 5. Standing Committees. c. Cataloging. Added 5. The cataloging committee shall be composed of one chairperson, and can also include any interested individual from any ODLC member library who wishes to participate.
April 4, 2008
Changes made to bylaws Article 4. Meetings and procedures. Section 5. Standing Committees. Added c. Cataloging (1-4).
October 30, 2006
Changes made to bylaws Article 3. Membership and Governance, Section 1. Two levels of membership added (Section 1.a. and 1.b.)
Changes made to bylaws Article 4.a. Governance