MEETINGS and Minutes

UPCOMING Meetings (2022-2023)

September 8, 2022

November 16, 2022

January 31, 2023

March 29 2023

May 23, 2022

All meetings are at 7pm in the HHS Library

MEETING MINUTES

October 21, 2021 (via Zoom)

Dennis Vinson

• Update on how the school year is moving along and adjustments for COVID-19.

• Graduation set to be at Trenton Thunder

• Senior Prom is planned to be at Frog Bridge

• Expecting to have Junior Prom

• Class Faculty Chelsea Daly

Ed Hirshman - PTO president

• Looking forward to doing more to support the school, faculty and students. Working to bring back the events they have missed the last couple of years.

Debbie Dorfman-Krauth - PTO Treasurer

• Treasurer report - expenses related to Stephanie Berman 5k apparell and awards

Jenn Caylo - Co-Vice President

• Clothing fundraiser went well

• Upcoming 5K.

• Working on updating the website and social media.

Christina Grape - Secretary

• Share email address in chat for those that want to be added to contact list - hhspasecretary@gmail.com

Ed - we are looking to bring things back but need some volunteers. The follow Committees have openings:

• Committee Chairs:

  • Junior Representatives: OPEN

• Fundraising Event Coordinators:

  • Bingo: OPEN

  • Business Letter Writing Campaign: OPEN

  • Senior Raffle Basket: OPEN

• After Prom Committees

  • Decorations: OPEN

  • Food/Kitchen: OPEN

  • Volunteer Coordinator: OPEN

  • Security: OPEN

March 2, 2022 (HHS Library)

• Mr. Vinson provided school updates:

  • Mask optional in effect on 3/7

  • All school events will be return to full capacity

  • The district calendar should be up to date for all end of year events like - Jr Prom, Sr Prom, etc

  • There was an activity period for students:

    • Underclassman reviewed course selection process

    • Seniors had a Town Hall where various upcoming senior events were shared

  • Email sent about State testing for Juniors:

    • Juniors normal arrival time

    • All other classes late arrival

  • There will be no finals for students this year

• Treasurer Update

• After Prom:

  • Chair: Emily Fish

  • Prize Committee (Emily) - few outstanding items but on schedule

  • Entertainment Committee (Michelina) - got all entertainment contracts - casino, inflatables, hypnotist, characters and photobooth.

  • Decoration Committee - had a meeting and divided all the tasks. Everything is on course and within budget.

  • Food Committee - Jayne Lenzo needs volunteers for this committee. Contact Jayne at JGLRN@msn.com if you can help.

  • Sign Up Genius (Emily) - A sign up genius will be coming at a later date for additional volunteers to help the day of After Prom with things like set up, security, and clean up.

• VP Jenn Update

  • Write A Check fundraising is almost ready

  • Old Heights Brewery Fundraising date Tuesday 5/3

  • Jr Prom photos @Association Partk - ~$300 for decorations and water - approved

• Pres Ed Update

  • Faculty Meeting 3/21 show appreciation by providing refreshment ~$200 - approved

  • May is Staff Appreciation is week of May 2nd - 6th provide items for staff each days ~$2000 - approved (if business fundraising comes up short this will be lowered)

  • Looking to bring back BINGO fundraiser in the Fall - looking for volunteers to head this committee. Email Ed at hhspapresident@gmail.com if you can help.

  • Parking spot painting fundraiser - School administration has agreed and might be covering the cost of paint.This would be completed in the summer. Students pay to paint and get an assigned spot.

June 1, 2022 (HHS Library)

Dennis Vinson - Principal

• Senior activities went well

  • Senior Cruise

  • Decission Day

• Prom

  • Ticket sales are going well

  • Mandatory meeting on Friday 6/3 for Seniors and their prom guests

  • Seniors will be dismissed after the meeting

  • 6/3 4:15 Promenade in the stadium

    • Expect traffic

    • Police will be helping direct traffic

    • Depends on the weather - but so far forecast looks good

  • 6/3 6pm Prom at Frogbridge until 11pm

  • Followed by After Prom at HHS

• Senior Awards will be on 6/7 in the Stadium

  • Having it outside due to increase of number of awards being issued and rise in COVID cases

  • If outside there are no restrictions on guests per student

  • If it rains the Awards will be moved inside the gym

    • There will be a 2 guests per family limit if inside

• Senior Town Hall on 6/8 to review end of year procedures

• National Honor Society Inductions for Juniors 6/8 in the Stadium

• Yearbooks will be distributed next week

• Seniors have no exams and will follow the district calendar for the rest of the school year

• Grades

  • Senior grades are due on the 13th

  • Underclassmen grades are due the 15th

• 6/15 Graduation Practice

  • Breakfast

  • Practice

  • Senior award check will be distributed

  • Then dissmissal

• Graduation Day 6/17

  • Located at Trenton Thunder Stadium

  • Seniors will report directly to graduation - will not go to the school

  • Due to number of staff that will be at graduation underclassmen will either do asynchronous learning or be in puddle

  • Seniors report at 9am

  • Doors open at 10am

  • Students will be permitted to park in the small parking lot behind the outfield

  • Parents and guests to park in the main lot or garage

  • Unlimited number of guests per student allowed

  • Concessions will be open

  • Ceremony is estimated to be 1 hour and 45 mins (430 Seniors)

  • Event will be live streamed

• 6/20 Seniors report to school at 8am

  • Drive around back of school

  • Clean up obligations

  • Complete Senior Survey - Required to graduate

  • Drop off Chromebooks

  • Get Diploma

• Summer School

  • All summer school will be at the high school due to district construction

  • Will get a letter if you child need extra support

  • Summer session also for students interested in Dual Enrollment and AP but are short of benchmarks

• 6/21 Breaking ground on old Tennis courts

  • Area to be converted into additional parking

  • Parking areas will be redesignated in the Fall

Jenn Caylo - Co-Vice President

• Old Heights fundraiser on 5/3 went well

  • 50+ people

  • Made about $285 and that was matched by another donor

• Junior Prom photos at the park went well

  • Estimated over 100 students were there

  • The various decorations and props were saved for next year

Debbie Dorfman-Krauth - PTO Treasurer

• Treasurer report

• Currently under budget for After Prom but received numerous receipts and there are some pending checks

Christina Grape - Secretary

• Nothing to report

After Prom committees

• Decorations

  • Some of the team will be there at 3

  • volunteer positions set to start at 4

  • All volunteer positions filled

• Entertainment

  • Casino, photo booth, characters,inflatable and hypnotist are all scheduled

  • All volunteer positions are filled

• Registration

  • Form submissions are looking good

  • Approximately 300 students so far

  • All volunteer positions are filled

  • Reminder students need ID to enter and can’t have any food, drinks, etc when they enter

• Food

  • Some of deco budget went to food since they weren’t provided a budget

  • Receipts are to be submitted to be reimbursed and help set next years budget

  • Questions about food allergies

    • Some cards will be posted to know which locations food came from

    • Accommodations will be made for parents to drop off food for students with allergies

• Business Fund Drive

  • Over 600 businesses donated for almost $9,000

  • This is the most ever received and is about 2000 to 3000 over previous years

  • Business that donated money or food will be in the program and send thank you letters

• Monday clean up

  • The stuff that will be kept will be stored in the shed

  • Large reusable games and displays that are theme generic will be kept

  • The Hypnotist and Casino decorations will be kept

  • Other decorations will be disposed of

Ed Hirshman - PTO president

• Received Proclamation and donation from East Windsor township

  • Proclamation frame provided to Mr. Vinson to be displayed in the school

• Teacher Appreciation was well received

  • Bagels provided to the teachers and staff

  • Walmart also donated goods to the staff

• Next Year

  • Nominations for officer positions:

    • Secretary - Christina

    • Treasurer - Deb

    • VP - Jenn

    • President - Ed

  • Looking for new volunteers and individuals willing to shadow positions for future officers

  • Various events or potential events for next year

    • Stephanie Berman 5K

    • Bingo

    • Teacher Appreciation

    • Old Heights Brewery Nights

    • Business Fund Drive

    • AfterProm committee lead

    • Senior parking lot painting fund raiser

    • Color Run - potentially during Ramboozal

    • Clothing donations

    • Coin/Penny Wars

    • Community Fair

    • Junior Prom Pictures in the Park