Current Project Status: 100% complete for 2009
Winter
X Project Launch
X Specifications Approved
X Prototypes and Test Complete
X Concepts Approved
X Detailed Design Work for Proposal
X Faculty Review of Design Proposal
X Presentation of Design Proposal to faculty
X Design Proposal to Sponsor
X Presentation of Design Proposal for Sponsor
X Proposal Approval
Summer
X Budget Items Ordered
X Build Complete
X Testing Complete
X Pre-sign-off Meeting with Sponsor
X Project Sign-off
X Project Wrap-up
X Senior Project Day
January 6, 2009 - Team Assignments and Project Launch
Lecture: [PPT slides]
Review Syllabus
Meet the course Faculty
Pramod Chaphalkar
Bruce Dunne
Hugh Jack
Heidi Jiao
Janice Pawloski
Chirag Parikh
Chris Pung
Andrew Sterian
Team Assignments
Project requirements distributed
Room assignments
Investigate rooms and check for access - if cards do not work see Mr. Bero
Project Team Winter Summer Office Mez.
Atwood Marine KEB 113 KEB 113 KEB 211
Bissell KEB 113 KEB 113 KEB 211
Brillcast KEB 113 KEB 113 KEB 211
Gentex KEB 113 KEB 113 KEB 211
Gill Industries KEB 113 KEB 113 KEB 211
HCU KEN 315a KEN 315a KEB 202
Innerspace KEB 113 KEN 107 KEB 202
L3 KEB 113 KEN 107 KEB 202
Magnum KEB 113 KEB 113 KEB 211
Mill Steel KEN 224 KEN 224 KEB 211
Rapidline KEN 315c KEN 315c KEB 211
Superior KEN 224 KEN 224 KEB 202
WestTown KEB 113 KEB 106 KEB 211
Team Meeting
Share Calendars - Shared with faculty also
Share Cell Phone numbers - Shared with the faculty also
Share email and IM addresses - Shared with the Faculty also
Set up a common and individual NON-SHARED Google sites for the project - Shared with the faculty
Verify access to project spaces
Meeting with Managers and Advisors
Disclose any issues or problems
Check email addresses and pictures
Check entries in spreadsheet
Check for notes webpages
Review requirements of project
Expectations of interactions with managers and mentors
Homework
1. Background research on the project - document on notes web page. Name your page with the format 'COMPANY_LASTNAME' and share it with drhughjack@gmail.com and steriana@gmail.com.
2. Develop a set of questions for the sponsor due before the next class to mentor and manager.
3. Arrange a meeting with the sponsor after Jan 13.
4. Read up to page 36 in Textbook.
5. Personality Type Test (http://www.kisa.ca/personality/) - Print the results and have your teammates sign your sheet.
6. Submit non-disclosures.
January 13, 2009 - Project Planning and Specifications
Lecture: [PPT Slides]
Business etiquette
Preparing Gantt charts
Specifications
Teamwork - http://en.wikipedia.org/wiki/Myers-Briggs_Type_Indicator
Notebooks - http://history.nasa.gov/alsj/KSC-GCTA-Notebook.pdf
Manager Meeting:
Review of team spreadsheet and individual websites
Review of questions and approval to visit sponsor
Review of personality test scores in meeting
Outstanding issues
Homework:
Go through the list pgs. 3-7. Select your individual 5 top strengths, and 5 biggest issues. Have your team-mates sign and submit next Tuesday.
Prepare basic project plan using the Gantt chart tab on spreadsheet. Don't worry about the graph yet. Use the material on pgs. 9-24 to help. Due next Monday.
Develop a detailed set of specifications in preparation for specifications signoff. Submit the draft next Monday.
Begin developing concepts and tests to determine feasibility. First draft concepts should appear in notes. Details for tests/prototypes should appear in notes.
Read Textbook pgs. 37 - 59.
January 20, 2009 - Concept Evaluation
Lecture: [PPT slides]
Gmail Pictures
Set up a sponsor meeting for specifications
Choice between Google groups and sites.
Risk Analysis
Manager Meeting:
Review of draft specifications
Review of Schedule to Date
5 Strengths and Weaknesses
Homework:
Develop design concepts and risk ratings
Refine specifications in consultation with sponsor, mentor, and technical resources.
Add a due date and priority column to the meeting agenda in the spreadsheet
Complete the time management questions on pgs. 41-42 and share with your team-mates
Add a column to your hours spreadsheet and estimate your effectiveness on new tasks as a percentage.
Complete the check-list on pg. 48, give to your mentor.
Book - Read pages 60-72 on delegation, pages 77-86 communication
January 27, 2009 - Project Management
Lecture: (Notes)
Murray Sittsamer, President, The Luminous Group LLC
Manager Meeting: (postponed by speaker)
Review Progress of Specifications -some teams should be signed off
Review of team spreadsheet and web pages
Review of team concepts with approval to ask sponsors to signoff
Homework:
Develop a needed set of concept tests and prototyping plans - add these to the team spreadsheet
Book - read pg. 99-108 - Effective Communication
Book - read pg. 113-139 - Effective Meetings
Book - read pg. 345-372 - Ultimate Meeting Checklist
Review the problems on pgs. 81-83 and select your top 3, then select a strategy to overcome each problem. Share these with your team
Review the Ultimate Meeting Checklist and list the items on your team page that you plan to include in your next sponsor meeting.
February 3, 2009 - Meetings and Communication
Lecture: [PPT Slides]
Communication
Meeting Planning and Execution
Manager Meeting:
Review outcomes of specification sign-off
Review design concepts
Review testing and prototype plans
Review draft budget
Setting up meetings for Concept approval
Review of weekly progress
Homework:
Book - read pg. 211-255 - Management
Begin adding agenda items at the top of the minutes spreadsheet and mark these as 'agenda'.
At the next meeting limit the discussion to agenda items.
Set up a meeting with the sponsor to review concepts, prototypes, and tests.
February 10, 2009 - Detailed Design and the Proposal
Lecture: [PPT Slides]
Going from Concept to Detailed Design
Status Updates
Tom Demmon on Career Service [PPT Slides]
Manager Meeting:
Launch detailed design
Homework:
Book - read pg. 203-206 - Etiquette
Book - read pg. 305-329 - Teamwork Skills
The first round of high level design should be complete and documented by next Tuesday
February 17, 2009 - Budgets
Lecture: [PPT Slides]
Speaker
Graduate School
Creating and Managing Budgets
Manager Meeting:
Review of design progress
Review first round of detailed design
Discuss budgets
Other outstanding items - should have accepted design concepts and completed prototypes and tests
Homework:
Create a detailed budget for the project and begin updating it frequently
Book - Read pg. 93-98 - written communication
Book - Read pg. 261-269 - Money
February 24, 2009 - Detailed Design
Lecture: [Lecture]
Note: Career Fair at DeVos Place from 2-6pm today
Note: Submit graduation cards today
Teams and Motivation
Detailed Design Work
Speaker
Manager Meeting:
Address detailed design -> 2 weeks remain.
Students should bring drawings, calculations, GUIs, code details.
Homework:
Book - read pg. 145-169 - Motivation
Continue detailed design - due Monday March 9 by noon.
March 3, 2009
March Recess - continue proposal preparation
March 10, 2009 - Presentations
Lecture: [lecture9]
Peer Evals
Design Proposals
Presentations [General] [Crappy] [OK]
Manager Meeting:
Discussion of submitted proposal
Homework:
Book - Read pg. 87-92 - speaking
Book - read pg. 291-299 - Problem Solving
March 17, 2009 - Design Reviews
Internal Design Proposal Presentations:
8-9am
Brillcast KEN 124 - Cleared to present to sponsor
9-10am
Atwood Marine KEN 124 - Cleared to present to sponsor
10-11am
Bissell KEN 124 - Cleared to present to sponsor
Gentex KEB 204 - Cleared to present to sponsor (will present at sponsor site)
11am-noon
Gill Industries KEN 124 - Cleared to present to sponsor
Mill Steel KEB 204 - Did not present
Homework:
Book - read pg. 175-202 - Managing
March 24, 2009 - Design Reviews
Internal Design Proposal Presentations:
8-9am
Innerspace KEN 124 - Did not present
9-10am
Magnum KEN 124 - Did not present
10-11am
HCU Ergo KEN 124 - Cleared to present to sponsor
Superior Manufacturing KEB 204 - Did not present
11am-noon
Rapidline KEN 124 - Cleared to present to sponsor
L-3 KEB 204 - Did not present
Gentex - Approved by Sponsor
Homework:
Book - read pg. 277-289 - Total Quality Management
March 31, 2009 - Sponsor Design Reviews
Lecture:
Project Presentations to sponsors
8am
Bissell - Approved by Sponsor
9am
Innerspace -
10am
Atwood -
Superior -
11am
L3 -
April 7, 2009 - Sponsor Design Reviews
Lecture:
Career Planning
IEEE Career Planning Guide PDF
Project Presentations to sponsors
April 14, 2009 - Sponsor Design Reviews
Lecture:
Project Presentations to sponsors
April 21, 2009 - Exam Week
Lecture:
Project Presentations to sponsors if necessary
July 2009 - Project Signoff
(1 to 2 weeks before)
__ Invite the sponsor in for a look at the current state of the project - even if there are issues.
__ Develop a list of issues to be resolved - share a copy with the company, mentor, and manager.
__ Arrange an acceptable time with the sponsor, mentor, and manager.
(week before)
__ Prepare documentation and other required pieces.
__ Add labels and name stickers.
__ Check for overall look (paint, solder, etc).
__ Let everybody know everything that might be a concern, surprises are bad for everybody
(day of)
__ Prepare sign-off sheet with company name inserted DOC. Print at least 3 copies.
__ Arrange to meet them at the door.
__ When meeting take notes of issues.
__ Compile a list of outstanding issues to be resolve to all involved.
__ The mentor and manager may be there for some or all of the signoff. During this phase the sponsor should examine the project in depth.
__ At the end the manager will ask the sponsor for one of three outcomes i) reject the project, ii) accept the project with (very very) minor revisions, or iii) accept unconditionally.
__ Provide a final total budget and team hours to Dr. Jack - including in-kind items (not purchased but used anyway).
(after)
__ Provide one copy of the documentation to the sponsor and one to Dr. Jack.
__ Documentation is to be put in a white three ring binder with the team name, sponsor name, project title, and year on the spine
__ Include any files on a CD or USB drive.
__ Once complete have the sponsor acknowledge completion
__ Arrange for delivery of the project on the Monday after the design show.
__ Prepare a poster for the design day.
__ Send them a thank you note.
__
July last week - Wrapup
__ Return all equipment and tools to Ron or Bob
__ Attend cleaning day Thurs., July 30, 2009 - Bob will send an email - Note Correction
__ Clean your team workspace
__ Set up your project display and poster by 5pm Thursday July 28.
__ See the notices from Bob Bero
last 2 weeks preparation list
Graduation sign-off sheet
July 31, 2009 - Senior Project Day
Note: dress for the day is shirt and tie minimum, suit advisable. For the design show 1:15-4:30 corporate logo golf shirts are acceptable
9:00am - Check your project display space
10:00am - Meet for the wrapup meeting (KEB 124 or 330)
11:30am - Senior Class Picture
noon - Lunch (second floor of Eberhard Center)
1:15pm - Return to Project Displays
4:30pm - Formal show ends, families begin to arrive.
5:00pm - Reception for families (second floor of Eberhard Center)
6:00pm - Ring ceremony
7:30pm - Adjourn