Board Positions

President

• Preside at all Booster Meetings

• Appoint committee chairpersons as needed and participate as member ex officio of all committees

• Serve as the primary representative and spokesperson for the band booster organization

• Participate in the nomination and election process of officers

• Coordinate with Treasurer to co-sign all checks

President-Elect

• Attend all Booster Meetings

• Assume all duties of the President in his/her absence

• Prepare to assume duties of President the following year

Secretary

• Attend all Booster Meetings

• Record and maintain minutes at all Band booster meetings

• Post all meeting minutes on the band website

Treasurer 

• Send the band’s bank ledger to the PTA treasurer at the start of each month 

• Communicate regularly with the band director to take care of invoices, deposits, reimbursements, etc.

• Present a report on the current financial status at all Booster Meetings

• Keep accurate records of funds received and disbursed

• Deposit all money collections in a timely manner

• Maintain that expenditures remain within the approved budget

Communications Chair

• Attend all Booster Meetings

• Send out an e-mail every other week to those on the mailing list regarding upcoming events, announcements, results, etc…

• Obtain information from the officers and Band Director that should be included in each e-mail (Meetings, dates, announcements, etc…)

• Post meeting minutes and occasional news updates to the Grant Band website

• Post news and reminders on the Grand Band Facebook page, Instagram

• Update the Grant Band calendar as needed

Fundraising Chairs

• Attend Booster Meetings

• Coordinate fund raising efforts associated with your particular fundraiser with band director

• Coordinate with band director the delivery and distribution of orders

 Hospitality Chair

• Attend all Booster Meetings

• Coordinate the donation of bake sale items, water, and coffee at designated performances and events if food will be sold.

• Keep track of coffee maker, urns and band food-related supplies. Replenish when needed. Items are stored in the band room closets.

• Arrange set up and tear down of snacks and drinks at events

• Arrange for snacks for musicians when necessary

Sweet Sound of Jazz Team (5-8 members) - if this event takes place 

• Organize event (which typically takes place in February) including theme, decorations, and food

• Track and procure donations for auction, sponsorships, and in-kind donations

• Oversee planning, organizing, and receiving of rental equipment for event

• Oversee set-up and clean-up of event

• Manage software associated with ticket sales, auction items, and check-in/check-out at event