Our Club's Leadership

Participants taking lead in running each meeting is a core element of the Gavel Club. We hold elections in January and July for the leadership roles described below.

Leadership Roles and Responsibilities:

• • President

  • preside at all club and executive meetings

  • provide leadership and guidance for the club

  • During meetings:

  • introduce the club’s purpose & goals

  • introduce guests

  • introduce the toastmaster of the meeting

  • at the end, make any announcements

  • adjourn the meeting

  • Vice President of Education

  • plan, organize, direct program to meet the needs of the members

  • preside over meetings if President is absent

  • plan speech contests

  • manage mentor program

  • Before meetings:

  • schedule roles for the meeting at least 2 weeks in advance

  • support the host of the meeting to confirm roles

  • During meetings:

  • write your initials on project completion records for speaking and leadership roles fulfilled at the meeting

  • Vice President of Public Relations

  • publicize the club on social media platforms (LinkedIn, Facebook, Twitter, YouTube, website, blog)

  • Before meetings:

  • verify meeting themes, times, and location for social media promotion

    • Vice President of Membership

    • Spreads the word about the club, and tries to attract new members.  

  • Secretary

  • take notes at each club meeting and executive committee meeting

  • follow Robert’s Rules of Order for Approving Minutes

  • maintain records: meeting minutes, attendance records, meeting agenda

  • Before meetings:

  • email the minutes of the previous club meeting to the group (for review)

  • Items to Record in Meeting Minutes

  • Club Name

  • Date

  • Type of meeting (club or executive committee)

  • meeting location

  • Names of meeting attendees

  • Name of the presiding officer

  • Corrections to and approval of the previous meeting’s minutes

                    Sergeant at Arms

                    Arrive to the meeting early to set up the room and greet arriving members and guests. 

                    Open the meeting and lead in the pledge of allegiance. Clean up after the meeting.