By-Laws / Standing Rules
SOUTH CENTRAL DISTRICT
FEDERATED GARDEN CLUBS OF MISSOURI
ARTICLE I - Name
Section 1. The name of this organization shall be The South Central District Federated Garden Clubs of Missouri.
ARTICLE II - Objectives
Section 1. To coordinate the interests of the Garden Clubs of the District and bring them into a closer relationship of mutual helpfulness.
Section 2. To maintain membership in and cooperate with the objectives of the State Federation and National Council of Garden Clubs.
ARTICLE III - Membership
Section 1. Membership shall consist of the members of the Federated Garden Clubs of South Central District.
Section 2. Voting membership shall consist of the members of said Clubs in attendance at the District Meeting.
ARTICLE IV - Dues
Section 1. The annual dues shall be $25.00 per Club paid to the District Treasurer by October 31st each year.
ARTICLE V - Officers and their duties
Section 1. The elected officers of the District shall be:
1. Director
2. Assistant Director
3. Recording Secretary
4. Treasurer
5. State Nominating Committee
6. Any officers necessary to facilitate the work of the District
Section 2. In the case of a vacancy of an elective officer, other that Director, the Board of Directors shall vote by ballot on a person to fill the remainder of the term.
Section 3. (a) The District Director shall preside at all the meetings of the District, of the Executive Committee and the Board of Directors.
(b) She shall appoint a Chairman of all committees and other officers that she shall deem necessary.
(c) The District Director shall represent the South Central District on the Board of Directors of the Federated Garden Clubs of Missouri and shall attend the State and District meetings.
(d) The District Director shall call special meetings, if necessary.
(e) The District Director shall appoint a parliamentarian.
(f) The District Director's allowance will be $100.00 per year for District expenses.
(g) The Assistant Director's allowance will be $100.00 per year for District expenses.
Section 4. In the absence of the District Director, the Assistant Director will perform the duties of the Director.
Section 5. The Recording Secretary shall record the minutes of all meetings.
Section 6. The Treasurer shall collect and hold all monies and funds belonging to the District and pay bills as approved by the District Director.
Section 7. The duties of the Parliamentarian shall be to check on the District Constitution and By-Laws. She shall appoint a committee to help her update the same.
ARTICLE VI - Meetings
Section 1. A District Meeting shall be held in the fall of each year, the place is by rotation and the date is to be determined by the hostess club, the District Director and the State President.
ARTICLE VII - Nominations, Elections and Terms of Office
Section 1. The Nominating Committee shall be appointed by the District Director.
Section 2. All officers must be a member of a Federated Garden Club of Missouri.
Section 3. No officer shall succeed his or herself, except the Treasurer.
Section 4. The Nominating Committee shall present a list of candidates to be voted upon at the Annual Meeting in the odd numbered years.
Section 5. Nominations may also be made from the floor.
Section 6. All terms of office shall be for two years.
Section 7. When there is but one nominee for any office, election may be by vote, otherwise by show of hands.
ARTICLE VIII - Executive Committee
Section 1. Board of Directors shall consist of all of the elected and appointed District Officers.
Section 2. Meetings of the Executive Committee may be called at the discretion of the District Director.
Section 3. If a meeting is not possible, a poll of the Executive Committee may be taken by mail and/or email.
ARTICLE IX - Board of Directors
Section 1. The Board of Directors shall consist of the Executive Committee, District Chairmen and Club Presidents.
Section 2. The Board of Directors shall meet annually, date to be determined by the Director.
ARTICLE X - Committees
Section 1. Standing Committee Chairmen shall have charge of the following departments of work: Awards, Civic Projects, Conservation, Ecology, Flower Shows, Garden Centers, Garden Therapy, High School and Junior Gardeners, Horticulture, Landscape Design, Garden Tours, Litter Control, Publicity and Public Relations, Radio and T.V., Roadside Development, and such other committees as Directors may deem necessary.
Section 2. Chairmen of the Standing Committees shall send brief reports of their work to the District Director prior to Annual District Meeting.
Section 3. Duties of the District Directors, Assistant District Directors and other District Officers are outlined in the Garden Club Manual.
ARTICLE XI - Parliamentary Authority
Section 1. The Rules contained in the "Roberts Rules of Order - Revised" shall govern the South Central District Federated Garden Clubs of Missouri.
ARTICLE XII - Amendments
Section 1. These By-Laws may be amended at any Annual Meeting by a two-thirds vote of the voting body present, provided the proposed Amendment shall have been sent in writing to each Club at least thirty (30) days prior to the Annual Meeting.
Section 2. Without such notice, By-Laws may be amended at the Annual Meeting by unanimous vote.
Section 3. Amendments may be proposed by the Board of Directors, the Executive Committee, a Club, or a Committee on revisions. Proposed amendments shall be sent to the Board of Directors for consideration.
Section 4. Standing Rules may be adopted from time to time to meet the needs of the Club. They may be suspended at any one meeting by a majority vote. They may be amended or rescinded by a two-thirds vote, or by a majority vote, if previous notice has been given.
STANDING RULES
1. A Ways & Means Table will only be at the annual FALL District meeting. Each club must contribute something for Ways & Means or donate cash money.
2. All monies raised from the Ways & Means Table will be designated for expenses incurred by the District Committee Chairman. The Chairman must submit itemized bills in writing at the FALL meting. The monies available will be computed on a pro-rated basis by the Executive Committee and distributed at the SPRING BOARD MEETING.
3. The South Central District Spring Board Meeting will henceforth be scheduled AFTER the State Convention each spring.
4. The South Central District will have an Advisory Committee comprised of past District Directors. Any questions affecting the District's procedure or policy may be referred to the Advisory Committee. The Chairman of the Advisory Committee shall be that member who has most recently completed her term as Director. In her absence the committee shall elect a Chairman pro-tem from those present. Three (3) members present at the meeting of such Advisory Committee shall constitute a quorum.
5. The Executive Committee is allotted $50.00 for incidentals that might come up during the year.
6. The Club hosting the Fall District Meeting will be in charge of putting together the State Exhibit.
7. The Club putting the State Exhibit together will be allowed $100.00. Anything over this amount is the Club's responsibility.
8. The District will pay $20.00 to each club that participates in their local fair, the club is to match this amount.
9. The District will pay $40.00 to the Springfield Ozark Empire Fair for award money.
10. The rotation of the Spring Board and the Annual Fall meeting will be listed in the Secretary's book.