a. Open the Adobe In-design CS4 template.
b. Copy and paste the contents of the main document in the template. The title and the author names need to be placed separately on the first page. When pasted it will convert to the title and sub-title format. (Nouns and Verbs before punctuation in a title are capitalized while particles and prepositions are in lower case. Only the first word after the first punctuation is capitalized. The exception to this rule is proper terms that are normally capitalized in the language of the text being used.) Refer to any paper from the current issues for formatting tips.
c. On the right hand corner of the page under ‘Correspondence’, paste the contact details, in sequence of author, address and email. Country name should be the full-form and in CAPS.
d. At the bottom of the page on your left, you will find an arrow pointing down. Click on the arrow and go to A-Master. This allows you to fill in the author name and name of the document as the running header at the top of each odd page. Use format as per example, Mengistu & Hager - Wild Edible Fruit Species in Three Districts of Amhara Region, ETHIOPIA
e. Format major and minor sections. Highlight the title and click on Paragraph styles on the right hand vertical column. A major title will be formatted in ‘1b major section’ and a minor section will be formatted in ‘2 minor section’.
a. Remove all double spaces in the document
b. Latin words need to be in italics. Example, et al., all scientific binomials (Genus and species). (Note: ‘ca’, ‘i.e.’, and etc are not latin for this purpose. However, et cetera IS latin). Scientific terms such as plant families ARE English words so do not need to be in Italics.
c. Determine the primary language of the text (such as English), then convert all non-English word into bold font unless already in italics (see above). There are notable exceptions to this rule. Place names, names of people, gods, organizations and other proper names should not be in bold no matter what the language is.
a. Italicize Book, Dissertation, Thesis, Journal, Manuscript, and Web Site titles. Almost all entries should have one and only one italicized part of the entry. Article titles in journals are NOT italicized although Latin binomials and Latin words within article titles may be in italics.
b. No bold entries should be needed in the Literature Cited even if other languages are used.
a. Set the in-Design view display performance under View to "High Quality."
b. Figures should be clear when transferred into In-Design. Figures will usually need to be resized by "scaling" within In-Design. Adjust figures to fit within either a regular page size (1 inch margins) or within a column. In some cases a text wrap around may be the best solution.
c. Figures should be positioned on the same page as the first reference to the figure within the text. If this is not possible, then place the figure on the subsequent page.
d. Figure titles should each be placed placed below their appropriate image. Be sure that the correct font size (9) is used to match that of the text. The term "Figure" in the Figure title is in Bold but the term figure is not in bold within the text. Other terms within the title that need to be in italics or bold should be modified as needed.
e. Each figure should be surrounded by a 1 point stroke weight line. This should be produced within In-Design after positioning and should not rely upon a pre-existing box or outline.
a. Tables and Appendixes will be reconstructed when transferred into In-design in newly positioned text boxes. These should not normally be positioned within the flow of the primary text material boxes. Additional pages will often need to be inserted in order for these to be added.
b. Table and Appendix titles must be placed above the table or appendix. If the table or appendix spans many pages then the title may be repeated briefly on the top of each page.
c. Tables should be prepared by copying and pasting in text then using "convert text to table." In most cases with a small amount of cleaning up and reformatting this will generate a relatively clean draft of the near final table or appendix. However, a careful eye is needed to determine if some editing is needed to rearrange columns of data, to condense some information, or to otherwise manipulate the presentation in order to make it more presentable and organized. Remember that the objective is to assist the author in presenting their results in the best possible way.
a. Make sure that the galley title page includes the statement ‘Pre-publication review document’.
b. Save the galley as a pdf document under the file in a format ‘ERA 200X_XX_Author”.
c. Forward the galley to the editor managing the particular file with a message regarding changes to be made or that it is ready to be reviewed.