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See instructions below form.
Also, more detailed instructions are in the ARRL Public Safety Communications Manual. Attachment B, the National Traffic System (NTS) Methods Practices and Guidelines (MPG), Chapter 1-The ARRL Message Format. Chapter 1 can be viewed by clicking the following link: http://www.arrl.org/files/file/Public%20Service/MPG104A.pdf
Message Handling Instructions
HXA -- (followed by a number): Collect landline delivery authorize by addressee within ____ miles. (If no number, authorization is unlimited).
HXB -- (followed by a number): Cancel message if not delivered within ____ hours of filing time; service originating station.
HXC -- Report date and time of delivery (TOD) to originating station.
HXD -- Report to originating station the identity of station from which received, plus date, time and method of delivery.
HXE -- Delivering station get reply from addressee, originate message back.
HXF -- (followed by a number): Hold delivery until _____ (date).
HXG -- Delivery by mail or landline toll call not required. If toll or other expense involved, cancel message and service originating station.
ARL Numbered Radiograms
Numbered messages have been established for some of the more common texts sent during emergencies and holiday seasons. When this common text can be used, an ARL NUMBER is substituted for the text and sent. The delivering station reads the actual text to the address, not the ARL NUMBER.
The letters ARL are inserted in the preamble in the check and in the text before spelled out numbers, which represent texts from this list. Note that ARL is included in the text before spelled out numbers, which represent texts from this list. Note that some ARL texts include insertion of numerals or words.
Example: NR 1 R W1AW ARL 5 NEWINGTON CONN. DEC 25 DONALD R. SMITH AA 164 EAST SIXTH AVE AA NORTH RIVER CITY MO AA PHONE 73-3968 BT
ARL FIFTY ARL SIXTY ONE BT DIANA AR
Note: AA BT and AR means that the two letters are sent without spacing in CW. There are other procedures for voice transmission outlined in Chapter 1 in the link directly below.
For additional information about traffic handling, consult The ARRL Operating Manual, published by ARRL, or the NTS Methods and Practices Guidelines by clicking the following link: http://www.arrl.org/table-of-contents-nts-methods-and-practices-guidelines
Group One -- For Possible RELIEF EMERGENCY Use
ONE Everyone safe here. Please don't worry.
TWO Coming home as soon as possible.
THREE Am in _______ hospital. Receiving excellent care and recovering fine.
FOUR Only slight property damage here. Do not be concerned about disaster reports.
FIVE Am moving to new location. Send no further mail or communication. Will inform you of new address when relocated.
SIX Will contact you as soon as possible.
SEVEN Please reply by Amateur Radio through the amateur delivering this message. This is a free public service.
EIGHT Need additional _______ mobile or portable equipment for immediate emergency use.
NINE Additional ______ radio operators needed to assist with emergency at this location.
TEN Please contact _______. Advise to standby and provide further emergency information, instructions or assistance.
ELEVEN Establish Amateur Radio emergency communications with ______ on _______ MHz.
TWELVE Anxious to hear from you. No word in some time. Please contact me as soon as possible.
THIRTEEN Medical emergency situation exits here.
FOURTEEN Situation here becoming critical. Losses and damage from _______ increasing.
FIFTEEN Please advise your condition and what help is needed.
SIXTEEN Property damage very severe in this area.
SEVENTEEN REACT communications services also available. Establish REACT communication with _______ on channel _______.
EIGHTEEN Please contact me as soon as possible at _______.
NINETEEN Request health and welfare report on _______. (State name, address and telephone number.)
TWENTY Temporarily stranded. Will need some assistance. Please contact me at _______.
TWENTY ONE Search and Rescue assistance is needed by local authorities here. Advise availability.
TWENTY TWO Need accurate information on the extent and type of conditions now existing at your location. Please furnish this information and reply without delay.
TWENTY THREE Report at once the accessibility and best way to reach your location.
TWENTY FOUR Evacuation of residents from this area urgently needed. Advise plans for help.
TWENTY FIVE Furnish as soon as possible the weather conditions at your location.
TWENTY SIX Help and care for evacuation of sick and injured from this location needed at once.
Emergency/priority messages originating from official sources must carry the signature of the originating official.
Group Two -- ROUTINE MESSAGES
FORTY SIX Greetings on your birthday and best wishes for many more to come.
FORTY SEVEN Reference your message number _____ to _____ delivered on _____ at _____ UTC.
FIFTY Greetings by Amateur Radio.
FIFTY ONE Greetings by Amateur Radio. This message is sent as a free public service by ham radio operators at _______. Am having a wonderful time.
FIFTY TWO Really enjoyed being with you. Looking forward to getting together again.
FIFTY THREE Received your _______. It's appreciated; many thanks.
FIFTY FOUR Many thanks for your good wishes.
FIFTY FIVE Good news is always welcome. Very delighted to hear about yours.
FIFTY SIX Congratulations on your _______, a most worthy and deserved achievement.
FIFTY SEVEN Wish we could be together
FIFTY EIGHT Have a wonderful time. Let us know when you return.
FIFTY NINE Congratulations on the new arrival. Hope mother and child are well.
*SIXTY Wishing you the best of everything on _______.
SIXTY ONE Wishing you a very Merry Christmas and a Happy New Year.
*SIXTY TWO Greetings and best wishes to you for a pleasant _______ holiday season.
SIXTY THREE Victory or defeat, our best wishes are with you. Hope you win.
SIXTY FOUR Arrived safely at _______.
SIXTY FIVE Arriving _______ on _______. Please arrange to meet me there.
SIXTY SIX DX QSLs are on hand for you at the _______ QSL Bureau. Send _______ self addressed envelopes.
SIXTY SEVEN Your message number _______ undeliverable because of _______. Please advise.
SIXTY EIGHT Sorry to hear you are ill. Best wishes for a speedy recovery.
SIXTY NINE Welcome to the _______. We are glad to have you with us and hope you will enjoy the fun and fellowship of the organization.
ARL NUMBERS SHOULD BE SPELLED OUT AT ALL TIMES.
*Can be used for all holidays.
ARRL Recommended Precedences
Please observe the following ARRL provisions for PRECEDENCES in connection with written message traffic. These provisions are designed to increase the efficiency of our service both in normal times and in emergency.
EMERGENCY -- Any message having life and death urgency to any person or group of persons, which is transmitted by Amateur Radio in the absence of regular commercial facilities. This includes official messages of welfare agencies during emergencies requesting supplies, materials or instructions vital to relief of stricken populace in emergency areas. During normal times, it will be very rare. On CW/RTTY, this designation will always be spelled out. When in doubt, do not use it.
PRIORITY -- Use abbreviation P on CW/RTTY. This classification is for a) important messages having a specific time limit b) official messages not covered in the emergency category c) press dispatches and emergency-related traffic not of the utmost urgency d) notice of death or injury in a disaster area, personal or official.
WELFARE -- This classification, abbreviated as W on CW/RTTY, refers to either an inquiry as to the health and welfare of an individual in the disaster area or an advisory from the disaster area that indicates all is well. Welfare traffic is handled only after all emergency and priority traffic is cleared. The Red Cross equivalent to an incoming Welfare message is DWI (Disaster Welfare Inquiry).
ROUTINE -- Most traffic in normal times will bear this designation. In disaster situations, traffic labeled Routine (R on CW/RTTY) should be handled last, or not at all when circuits are busy with higher precedence traffic.
Note -- the precedence always follows the message number. For example, a message number may be 207R on CW and “Two Zero Seven Routine” on phone.