Admin Alley

New! (11/19) Request and Review Formal Document approvals in Docs

From Google:

"Securing document approvals can be difficult when collaborating with multiple stakeholders and competing priorities. This feature makes it easy to secure those approvals and see who has approved them.

This feature also ensures that when edits are made to a document, all reviewers are notified and the latest version of the document is re-approved. It also ensures that once all reviewers have provided their approval, the file locks and cannot be edited, securing the integrity of your document.

We hope this feature streamlines the workflow needed to secure approvals on contracts, legal documents, and other situations where formal approval is required."

Check out the demo to the right.

@menu.webm

New! (10/25)

Add items with @ menu

Google has added a universal insertion menu to easily add things like tables and images, in addition to smart chips, directly in Google Docs. Simply type “@”, and you’ll see a list of recommended files, people, meetings, as well as different content elements and formats to insert into your work. You can also search all available components.

Chat with meeting participants

Now, instead of just emailing guests in your meeting, you can chat (text) with them. This only applies to shufsd accounts, not with external participants. Sometimes texting is prefferred, especially if someone wants to share they are running late or a quick piece of info before the meeting starts and it is a running group thread in google chat. More info here.

create meeting notes

In a meeting and want to take some notes? Google Calendar now allows you to create right from the event. It automatically create a google doc with a lot of great information already in the document. More info here.

Important info on permissions for the doc:

While creating or editing event, you'll see a "Create meeting notes" button next to the attachment section. You can click this button to create a new document, which attaches it to the event upon saving the changes.
Clicking the "Take meeting notes" button in a scheduled event will create this document, and immediately open it in a new tab so users can get started capturing notes right away. In the background, this document will also be attached to the calendar event for future reference.

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