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Seymour Middle School National Junior Honor Society Bylaws
Bylaws approved on 12/21/23 by the Faculty Council.
Article I - Name
Section 1
The name of this chapter shall be the Seymour Middle School Chapter of the National Junior Honor Society (NJHS).
Section 2
The Seymour Middle School Chapter of the National Junior Honor Society exists to create an environment within the school community that fosters and promotes the growth of student scholarship, service, leadership, and character.
Section 3
The Seymour Middle School Chapter of the National Junior Honor Society shall be under the sponsorship and supervision of the National Association of Secondary School Principals (NASSP), 1904 Association Drive, Reston, VA 22091.
Article II - The Principal
Section 1
The principal shall reserve the right to approve all activities and decisions of the chapter.
Section 2
The principal shall annually appoint a member(s) of the faculty as chapter advisor(s) who may serve consecutive terms.
Section 3
The principal shall annually recommend for appointment a Faculty Council composed of five members of the school’s faculty who may serve consecutive terms.
Section 4
The principal shall receive appeals in cases of non-selection of candidates and the disciplining or dismissal of members.
Article III – The Chapter Advisor(s)
Section 1
The chapter advisor(s) shall be responsible for the direct, day-to-day supervision of the chapter and act as the liaison between faculty, administration, students, and the community.
Section 2
The chapter advisor(s) shall maintain files on membership, chapter history, activities, and financial transactions.
Section 3
The chapter advisor(s) shall regularly review the standing of each member for compliance with the rules.
Section 4
The chapter advisor(s) shall be an ex-officio, non-voting, member of the Faculty Council.
Article IV - Selection Procedure
Section 1
Selections to the Seymour Middle School Chapter of the National Junior Honor Society are made by the Faculty Council which consists of five voting faculty members appointed annually. The chapter advisor(s) shall be a nonvoting sixth (seventh) member of the Faculty Council. In order to be selected, a student must demonstrate outstanding performance in all five criteria of NJHS: scholarship, citizenship, leadership, service, and character. All deliberations of the Faculty Council are strictly confidential.
Section 2
Eligible students who would like to apply for membership should complete an application. Students should understand that a submitted application for membership and the review of information gathered does not guarantee selection. Applications are only accepted up to and through to the student’s third quarter of their 7th grade year. Grade 8 students may apply/re-apply, and applications will be accepted up to and through the student’s second quarter of their 8th grade year.
Section 3
Candidates shall be evaluated on the NJHS criteria of service, scholarship, citizenship, leadership, and character based on the rubric/scoreboard adopted by the SMS NJHS. The student’s character will include the qualities of respect, responsibility, trustworthiness, fairness, caring, and citizenship including cooperation with school regulations, attendance, and punctuality.
Examples
The student who exercises leadership, character, and citizenship:
-exemplifies Cougar Pride Characteristics (take accountability for words/actions, be empathetic/think of others, respect self/others/environment, and be an upstander)
-exercises a positive influence on peers in upholding school ideals.
-inspires positive change in others.
-exemplifies positive attitudes.
-is a leader in the classroom, and in other school or community activities.
-has a high regard for freedom, justice, and respect for all people.
-is thoroughly dependable in any responsibility accepted. A candidate would be ineligible if he/she has ever been given in-school or out-of-school suspension.
-takes criticism willingly and accepts recommendations graciously.
-consistently exemplifies desirable qualities of behavior (cheerfulness, friendliness, poise, and stability).
-upholds principles of morality and ethics.
-demonstrates the highest standards of honesty and reliability.
-observes instructions and rules, is punctual, and faithful both inside and outside the classroom and school community.
Section 4
Grade seven candidates become members when inducted at a special ceremony. Grade eight candidates will act as members upon approval of their application and later be inducted at a special ceremony.
Section 5
Parents and students must understand that no student has a right to be selected for membership in the National Junior Honor Society. Reconsideration of a Faculty Council’s decision must be a rare occurrence if the council is to be expected to take its assignment seriously. It is important to uphold the integrity of the National Junior Honor Society standards and to recognize the potential danger of yielding to outside pressure.
Article V Discipline and Dismissal
Section 1
If a member fails to perform any of the published obligations of membership, he or she will be given a written warning and a probationary period for improvement. If the obligation remains unmet at the end of the probationary period, the student will be subject to further disciplinary action by the Faculty Council, which may include dismissal from the chapter.
Section 2
Violation of the law or school regulations may result in dismissal of a member.
Section 3
Offenders of the school conduct code (such as use of profanity, failure to comply, unexcused absences, excessive tardiness, etc.) will receive a written warning notification. A conference may be requested by either party (NJHS Advisor, student, or parent). If the member is involved in violation of the school conduct code, the member may be considered for dismissal.
Section 4
If a member’s marking period average falls below the local chapter standard he/she will be given a written warning and probationary period for improvement equal to one marking period. If the member’s marking period average remains below the local chapter’s standard at the end of the probationary period, the student will be subject to further disciplinary action by the Faculty Council which may include dismissal from the chapter.
Section 5
In all cases of pending dismissal:
The member will receive written notification indicating the reason for possible dismissal from the advisor(s) or Faculty Council. The member and advisor(s) will discuss the written notification in a conference. Situations that involve flagrant violations of school rules or the law can warrant disciplinary action without a written warning although a hearing must still be held (see below).
The member will be given the opportunity to respond to the charge against him or her at a hearing with either the advisor(s), school principal, or Faculty Council prior to the vote of dismissal. The Faculty Council will then vote on whether to dismiss. A majority vote of the Faculty Council is needed to dismiss any member.
The results of the Faculty Council vote will be reviewed by the principal and then, if confirmed, expressed in a letter sent to all parties. Dismissed members must surrender any membership emblems to the advisor(s).
The Faculty Council’s decision may be appealed to the building principal and afterward through the school district discipline policy.
Section 6
In lieu of dismissal, the Faculty Council may impose disciplinary sanctions upon a member as deemed appropriate.
Article VI - Meetings
Section 1
Regular meetings are held monthly as designated by the advisor(s) or chapter president.
Section 2
Members are expected to attend a minimum of 80% of the chapter meetings. Members who do not uphold the 80% attendance mark may be required to appear before the Faculty Council for a hearing.
Section 3
The chapter will conduct meetings according to Roberts’ Rules of Order.
Article VII - Officers and Advisors
Section 1
Officers are elected at the first meeting of the new membership after the induction.
Section 2
The president’s duties include running the meetings and communicating with the advisor(s) regarding chapter affairs. The president also takes a lead role in the induction ceremony.
Section 3
The vice president’s duties include taking over in the president’s absence and communicating with associate members.
Section 4
The secretary’s duties include taking minutes and attendance and supplying copies of such to the advisor(s), as well as tending to necessary correspondences.
Section 5
The treasurer will maintain financial statements for the organization.
Section 6
The parliamentarian will ensure the meetings are run properly.
Section 7
An officer may be removed from office if they are not performing the duties outlined above. Vacancies are then filled by a chapter vote.
Article VIII - Member Responsibilities
Section 1
Active and Associate members are expected to maintain all standards by which they were selected.
Section 2
Active members are expected to attend at least 80% of the chapter meetings.
Section 3
Active members are expected to participate in at least 80% of the chapter service projects and events.
Article IX - Committees (if they are created by members) TBD based on what the members wish to accomplish.
Section 1
The tutoring committee will oversee the performance of this duty by active and associate members.
Section 2
The community service committee will foster and oversee ideas for chapter projects.
Section 3
The fundraising committee will foster and oversee chapter fundraising activities.
Section 4
The induction committee will arrange all aspects of the induction ceremony.
Article X Bylaws Review
Section 1
By-laws are designed to implement the National Constitution.
Section 2
By-laws can be revised or amended by a specially appointed by-laws revision committee consisting of the Principal, Advisor(s), and Faculty Council as described in the National Constitution, Article XVI.
Section 3
By-laws are to be reviewed annually by the membership in order to raise any concerns, which might need revision.