• You can now invoice directly from the Vista system with just a few clicks.

• The system will automatically create separate invoices for each voucher, attach them to an email, and send them both to you and the school's Accounts Payable team for processing.

• There's no need to email AP a separate invoice or signed voucher anymore.

• You'll receive a confirmation email letting you know we've received your invoice, and you can reply directly to that email if needed.

• This feature is available across all three schools, so if you service multiple schools, everything works the same way.

• The status column lets you see when your invoice has been submitted, and once it's processed by the AP team, it will be automatically removed from your Open Vouchers table.

• Please send invoices to the email address of the school listed on your voucher.

• Invoices should be submitted after services are completed - not before. 

• All services tied to a PO# must be fully  rendered before submitting an invoice.

• To help us process payments quickly, please submit invoices within 30 days of completing services and within the same school year. 

• The Accounts Payable department processes payments within 30 days of receiving a complete invoice. 

• Incomplete or incorrect submissions may cause delays.

• For payment questions, please contact the school's accounts payable team directly. (As a reminder, Community Partners are not to reach out to families regarding payments per the vendor agreement.)

• ACH payment options are available through REPAY, which also supports credit/debit, and virtual cards. To sign up, email: payableshelp@repay.com 

All invoices must be itemized and include:

• Invoice Date

• Student Name, PO Number, and Service Description

• Unique Invoice Number (you may use the PO#)

• Line Item Total and Invoice Total

• Payee Name and Billing Address

If submitting a voucher in place of an invoice, please include your signature