a. Make a COPY
b. RENAME the form: School Name, POS, Event, Semester, Year EX: HBHS Ag - Fair - Fall 23
c. COMPLETE the form:
Teacher(s) costs only:
Registration
Hotel
Transportation
Teachers traveling for PD without students outside of NWA reimbursement is $.52 per mile from city to city only (no in city travel reimbursement).
Please include a copy of the mileage from Google Maps with the PO.
Meals - Only if an overnight stay is required (75% Day 1 and 25% Last Day covered only)
Students cost - List costs for students on a separate line. Enter the total student cost * # of students traveling = Total Cost
Student Roster and Event Agenda required for PO approval
d. PRINT
e. EACH Teacher listed on the PO as traveling must SIGN the form on the Attendee line(s) located on the bottom of the form.
a. The bookkeeper will ask the school principal to sign the form; assign a PO #; and send the PO to kwilliamson@sdale.org
b. Submit travel requests when known - specific dates may be entered later. If the date is unknown enter TBD.
c. The PO approval process is lengthy (2-3 weeks minimum). Turn in early!
Complete the form and submit to the school's sub coordinator with the approved PO.
Plane reservation
Esmeralda Juarez (ejuarez@sdale.org) is located at the District Administration Office and will assist you.
KEEP receipts for luggage fees & parking to submit for reimbursement upon return.
UBER is ONLY allowed from the airport to hotel then hotel back to airport. Activity accounts must be used for all other transportation.
Secure payment with a personal credit card, but use the provided Arvest Purchasing Card to pay upon arrival.
Don't forget to pick up the Arvest Purchasing Card from the District Administration Office (basement).
Register for the event, use the PO# provided for payment.