Annual Planning Process

1. Resource Requests

This part of the process will be used to identify your resource needs over and above what is currently in your annual budget. If you do not have any additional resource needs, you can proceed to step 2.

The first form will collect your resource needs for funding that may be available within the current year and for the upcoming year. You can submit permanent resource needs or one-time (non-recurring) needs. If approved, permanent resources will be allocated to your department's budget and available to spend annually. One-time resources will be allocated to you for use within the year they are requested.

Here is a non-exhaustive list of examples of resources that you can request:

• Supplies

• Equipment

• Furniture

• Technology

See the rubrics below to understand how resource requests will be prioritized for funding.

REMINDERS:

• The funding is only available for the current fiscal year so all services must be completed, items received, and invoices received by June 24th, 2026 in order to proceed. If you are working with any external vendors, you must ensure with them that their services can be completed by this deadline.

• If your request is related to the purchase of technology or requires support from facilities, please work with Vargha, Brian and Ramonda (cc’d) on your next steps.

• Please reply to me on this thread when you have received/completed your purchases and the request is complete.

2025-2026

• Resource requests for 2025-2026 can be submitted at any time.

• The SPARC Annual Planning Subcommittee has developed a cycle for reviewing, prioritizing and funding requests:

2024-2025

• The annual resource request process was piloted in Spring 2025. If you submitted a request, you can view the status of those requests here: 

2024-2025 Resource Request Status Dashboard - this dashboard will only present the status for requests to those who submitted the original request

For Cycle 2 & 3 in 2025-2026, here is the process for prioritization:

• The SPARC Annual Planning Subcommitte will collect questions and comments from the full SPARC committee on any submitted requests.

• Executive leadership will give a first pass at prioritizing the requests using the rubrics below.

• After addressing questions and comments from the full SPARC committee, the Annual Planning subcommittee will use Executive leadership ranks and the rubrics below to finalize the ranking of the requests. All requests are ranked at once from highest to lowest priority and funding is disrupted based on this rank.

• Those eligible for workforce funding (Prop 301 and Perkins) will be allocated funding by their priority rank until it is fully allocated (approx $300,000)

• Those remaining and those not eligible for workforce funding will be allocated funding by their priority rank until Cycle 2 funds are fully allocated (approx $100,000). 

• Any remaining requests that are not funded will roll to the next cycle this year -- Cycle 3. Their priority rank may change when prioritization occurs during subsequent cycles depending on the priority of new requests that come in.

Below are the rubrics that will be used for the prioritization process.