SPARC - Annual Planning

Annual Planning

Resource Requests

This part of the process will be used to identify your resource needs over and above what is currently in your annual budget. If you do not have any additional resource needs, you can proceed to step 2.

The first form will collect your resource needs for funding that may be available within the current year and for the upcoming year. You can submit permanent resource needs or one-time (non-recurring) needs. If approved, permanent resources will be allocated to your department's budget and available to spend annually. One-time resources will be allocated to you for use within the year they are requested.

Here is a non-exhaustive list of examples of resources that you can request:

Supplies
Equipment
Furniture
Technology

See the rubrics below to understand how resource requests will be prioritized for funding.

Goal Setting

Leverage your resources to help accomplish our Strategic Plan! Set targets under the Strategic Action Framework.

Strategic Action Framework

Process Timeline

2026-2027

Resource requests for 2026-2027 can be submitted at any time.
The next review cycle is Cycle 2. Submissions need to be submitted by September 18th 2026 to be considered in this cycle. Decisions will be made by October 5th for funding.
The SPARC Annual Planning Subcommittee has developed a cycle for reviewing, prioritizing and funding requests:

Approved Resource Requests

If your resource requests are approved, please visit this dashboard to see the status of your request and access the form to confirm you would like to move your request forward.

Click on your request in the dashboard to fill out the form, move your request forward, and get funds transferred to your account.
You will also see a unique short code in the dashboard for your request that should be included in the description field of your requisitions and purchase orders related to this request to help us track the status of your request.

Resource Requests.mp4

REMINDERS:

Although your request is supported with funding, we still ask that you work with internal support to ensure your request is feasible with our internal team's capacity and policies/procedures. If your request is related to the purchase of technology or requires support from facilities, please work with Vargha and Ramonda on your next steps. If your request is related to the purchase of marketing materials or marketing services, please work with Eric Sells on your next steps.

The funding is only available for the current fiscal year so all services must be completed, items received, and invoices received by the end of this fiscal year in order to proceed. If you are working with any external vendors, you must ensure with them that their services can be completed by this deadline.

Resource Prioritization Process & Rubrics

Here is the process for prioritization:

Executive leadership will give a first pass at prioritizing the requests using the rubrics below
The Annual Planning subcommittee will use Executive leadership ranks and the rubrics below to finalize the ranking of the requests. All requests are ranked at once from highest to lowest priority and funding is disrupted based on this rank.
Those eligible for workforce funding (Prop 301 and Perkins) will be allocated funding by their priority rank until it is fully allocated (approx $300,000)
Those remaining and those not eligible for workforce funding will be allocated funding by their priority rank up to the amount allocated in the cycle (Approximately $75,000 - $150,000 per cycle, depending on fund availability)
Any remaining requests that are not funded will roll to the next cycle or closed if they are not supported by shared governance. Their priority rank may change when prioritization occurs during subsequent cycles depending on the priority of new requests that come in.

Below are the rubrics that will be used for the prioritization process.

SPARC Annual Planning Request Rubric

Summary of Submitted Requests

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