Friday, August 21             GFS Vancouver Sample Order Form Due

Monday, September 14             Deadline for Advanced Pricing on Utility Orders

Wednesday, September 23       Advanced order deadline for decorator

Wednesday, September 30       Advanced order deadline for decorator

Monday, October 05

12:00pm Deadline to upload content/POS into the Perenso Portal for your iPad

Tuesday, October 06

3:00pm - 5:00pm Sample Delivery Pickup

3:00pm - 6:00pm Vendor Move in/Set up - Badge Pick-Up Available

4:00pm Mandatory Vendor Training with GFS Events & Perenso

Wednesday, October 07

7:00am Venue Opens

9:00am GFS Sales walk through-All vendor booths set and staffed

10:00am - 4:00pm Show Floor Opens

4:00pm - 8:00pm Vendor tear down

Exhibitor Booth Packages - Included in Booth Fees

Standard booth (10x10): pipe & drape, identification sign, carpet, one trash bin and one eight foot (8'x30") skirted table.
*Exhibitors are responsible for individual booth needs, samples, marketing materials, and staffing *

Exhibitor Booth Ordering: Showtime Event and Display

• • STEP 1: To gain login access please email our exhibitor services team at Infodesk@showtimedisplay.com.  In some cases you may have already received your login email from show management or a previous order. 

  • STEP 2: Please click the link provided in the login email, you will be redirected to the online store Boomer, and will be asked to enter your email and password provided in your login email. You will then be prompted to change the password for your account

  • STEP 3:  Once you have successfully logged into the site, please select the show that you will be exhibiting at. Basic information should be viewable for the show such as the items included in your booth package. 

  • STEP 4: On the left-hand side of the page, there will be a list of available Departments. Click on these to browse through the items available to order.

  • STEP 5: Once you are ready to check out click, “View My Cart”, in the top right-hand corner and follow the check out prompts  

**please note ALL shipments will be subject to show site receiving charges. Any shipment received without a Show Site receiving will be held for payment. 

Advanced pricing order deadline:  September 23, 2026
Final day to order standard pricing: September 30, 2026

Advanced Pricing is only valid for orders placed through the online ordering portal. Orders received via email will be charged at standard rates.

If you have any questions please feel free to contact our Customer Service, Team Phone toll-free at 1-800-721-0029 ext. 2240 or email at infodesk@showtimedisplay.com. 

*Exhibitor Information & Order Package PDF Link*

Exhibitor Utility Ordering:  Vancouver Convention Centre 

• Ordering can be found at the following LINK and navigating to the Gordon Food Service portal. 

• Exhibitor Service Desk will be open during exhibitor move-in and the first 2 hours of show open. Orders can be made on-site during this time, however pricing is subject to late fees. 

• For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text our Guest Services Operation Centre at 604-647-7299, open 24/7.

• Advanced pricing order deadline:  September 14, 2026

• Final day to order standard pricing: TBD 

Health Forms: REQUIRED by VCC

• • Submit completed forms to gfsbcfoodshow@gfs.com.

  • Deadline: August 21, 2026

*To view, download and complete the Vancouver Coastal Health form click here*

Instructions: Click the link above, download the form to your computer & fill before emailing your complete copy.
This document cannot be given edit access to.

Recommended Hotels:

Fairmont Pacific Rim

Metropolitan Hotel, Vancouver

Holiday Inn & Suites Vancouver Downtown 

*Please note: We do not have a contracted block of rooms for vendors this year. Please book directly through your hotel of choice. We apologize for any inconvenience. 

*NO SHOW FEE*

A $500.00 no-show fee will be incurred and billed back to the vendor if a reserved booth space has not been set-up prior to 1 hour before the show.   The Gordon Food Service Events team will check all exhibit booths one hour before the show opens to ensure proper set-up. Empty, unmanned booths will be turned into customer seating. The No Show Fee covers the costs of the seating rental that is incurred by Gordon Food Service.   

High-Visibility Vests & PPE 

Due to WorkSafeBC regulations all exhibitors are required to wear WorkSafeBC approved high-visibility vests at all times during move-in and move-out periods. For exhibitors that do not own a personal safety vest, safety vests are available for purchase on our online ordering platform and will be stored at the Exhibit Services Office for pickup during event move-in. Alternatively, we have vending machines available throughout the Vancouver Convention Centre offering safety vests for purchase. The vending machines are located at the West Loading Bays and East Delegate Concourse. 

For assistance with Online Ordering or any of the service order forms, please contact Exhibitor Services at +1-604-647-7480 or by email.

Hand Washing Sinks 

The following document linked below outlines hand washing station requirements to adhere with local health code policies. Please note these requirements MUST be followed or your booth may not be able to participate the day of the show.
Vancouver Hand Washing Requirements  

Exhibitor Booth Cleanup:

Please wait until the announcement after 4pm to commence tear down of your booth.  No vendor should begin tearing down their booth prior to the announcement that the show has closed.  If you are found to not be compliant with this rule, you may be subject to a $1,000 fine.  Booth tear down must be completed by 11pm on Wednesday, May 20, 2026.

Do NOT leave garbage at your booth; receptacles will be available for you to dispose of your garbage.  Boxes that have been broken down and stacked neatly can be left. Any booths that are left with garbage (including boxes not being broken down, POS, decorations and food) will be subject to a cleaning fee.  

Improper disposal of oil & grease will result in a $5,000.00 fine to the vendor. Oil & grease must be dumped into designated grease barrels/bins that will be labeled as such on-site. If you have any questions of where to properly dispose of oil during the show, please don't hesitate to ask our information booth for more details. 

To abide by local health code, please DO NOT give away product at the end of the show to Gordon Food Service Staff or customers. 
A no wagon nor wheeled carts policy will be implemented by Security at our entry doors to the exhibit halls. All guests will be requested  to leave these items in their personal vehicles during  show hours.
If you have a wagon or wheeled cart needed for vendor set-up / tear-down, please enter via the loading dock and staging area. 

Any leftover food will be donated to a local Food Bank.  Please place a pink “RESERVED FOR FOOD BANK” sticker on the items that you wish to donate.  Left dry or shelf stable items at your booth will be picked up by the local food bank after the show concludes.  Products left in the cooler or freezer after 3pm will be considered as a donation to the food bank or other charity. We appreciate your cooperation in assisting us with helping others in our community. 

Exhibitor Show Etiquette:

• • Use your provided iPad(s) for lead capturing. See Lead Retrieval tab below for more information.

  • No smoking is allowed in the building.  Please also refrain from smoking by the doors where our customers will be entering.  Your discretion and courtesy with respect to smoking is greatly appreciated.

  • Please do not use your cell phone for personal use while in your booth during show hours.

  • Do not remove chairs from seating areas throughout the show floor. 

  • Please wait until the announcement after 4pm to commence tear down of your booth.

  • iPad return is NOT permitted prior to the close of the show.  

  • Specific Fire Code Regulations MUST be followed per venue. See Sa Regulations tab below for more information.

Sample Order DEADLINE for Vancouver Show: August 21, 2026

NEW: Sample Order Form 

• Please use the NEW Food Show Vendor submission portal and refer to the Vendor Submissions Instructions for step-by-step instructions on using the APP.

• Sample item quantities are limited to 4 cooked items per vendor for our Vancouver Food Show

Stocked and open items can be presented at your booth during the show. Please refer to the list of items that are available in the show portal. For any questions, please contact your contact in Grand Rapids or the category leader from your division.

Please be as specific as possible when detailing your food prep instructions as we will have Vancouver Convention Centre preparing the samples and you will not be permitted into the kitchen during the show.

On Tuesday, October 7th, you MUST check that all of your samples are on site. 

If you are using samples for display purposes, you MUST come to the trailers/reefers to pick them up.

For any Gordon Food Service brand suppliers, please ensure that Gordon Food Service branded products are also presented at your booth.

B.C. Show Distribution Center: Vancouver

Sample Order Questions

Please reach out to Sabina Hayre at sabina.hayre@gfs.com and include gfsbcfoodshow@gfscanada.com on the correspondence. 

Food/Beverage Sampling Rules & Information

Gordon Food Service is committed to procuring and delivering safe food to our customers. Please designate one person to be responsible for food safety and sanitation for your booth. We realize that you may be staffing your booth with people that do not have a strong food safety background and therefore we ask to please keep in mind the following guidelines:

• • • Vendor/Broker representatives must wash hands before beginning food preparation.

    • Food service gloves must be worn during preparation and service of food.

    • Replace food products according to safe food handling guidelines that apply to your particular product.

    • Do not add fresh food to food already on display.

    • Any uncooked protein products of any kind on display MUST be covered by cellophane or plexiglass.

    • Proper hot holding units must be provided in booths that store cooked perishable foods. These units must be capable of maintaining a temperature of 140°F or 60°C. These units are only for holding the food at temperatures - not for cooking. The food must be a minimum of 140°F or 60°C when placed in these units. 

    • For safety reasons, if you opt to prepare food at your booth, you should have your own fire extinguisher for easy accessibility. 

    • If you choose to offer/prepare food within your booth, you will need to have hand sanitizers or supply your own hand washing station.

    • There is a sink just next to Hall A on the loading docks that you will be able to use if needed. Gordon Food Service will provide soap and paper towels for that sink. 

    • All Booth cooking setup must adhere to Property requirements to avoid being fined or pulled from the show, Fire Services may be checking each booth at the start of the show and are prepared to fine or close down booths that do not follow the Provincial Requirements. 

*Kitchen prep and runner charge: $250 per item, max 4 items*

Cold Chain Compliance / Transportation of Samples: 

Gordon Food Service is committed to operating our business in a manner which minimizes food safety risks to customers and consumers. We therefore require that all refrigerated/frozen products be transported to the show site in our trucks. As a valued business partner, we expect that you share our concern for maintaining a safe food supply. 

In order to achieve this, we ask that all suppliers, brokers, and their support staff follow our cold chain compliance procedure. There will be no exceptions. It is imperative that you plan accordingly as your failure to satisfy these requirements will prevent you from offering product at the show. 

Vendors are responsible for checking their samples in the reefers we will supply as storage area. If the Venue is prepping food for you, those items will be in the kitchen already. However, it is still recommended that you speak to one of our team members to double check we have all your samples.

*To view the Cold Chain Compliance PDF click here* 

Re.Source

Gordon Food Service takes pride in an earth-friendly approach at our food shows. But we can't do it alone! Please use as much Re.Source products as applicable to meet your sampling needs.

Recommended Re.Source products for food show booth applications:

• 1464884  Re.Source White Heavyweight Forks

• 1464885 Re.Source White Heavyweight Knives

• 1464886 Re.Source White Heavyweight Spoons

• 1422128 Re.Source 8oz Paper Hot Cups 

• 1420147 Re.Source 10In White Paper Plates

Allowances

Please log into our Vendor Show Portal to see your list of approved items with and without allowances. If you need access to the portal, email showsupport@perenso.com . If you have questions about items you can bring to the Show or allowanes, contact your Category Manager in Grand Rapids.

Schedule & Information:

Please adhere to the schedule below for Large Broker & All Vendor Move-In. **Note that no earlier access will be permitted.
Reminder that exhibitors are responsible for checking their samples Tuesday morning. 

Tuesday, October 06

3:00pm - 6:00pm Vendor Move in/Set up

3:00pm - 5:00pm Sample Deliveries Arrive

3:00pm - 6:00pm Badge Pick-Up Available

4:00pm Mandatory Vendor Training with GFS Events & Perenso

On Wednesday, October 7th, the hall will be open at 7am for those who did not have the opportunity to get ready the day before. 

Exhibitor name badges must be worn once on the show floor and can be picked up at the Perenso booth near Information.  

NOTE:  Your booth must be fully prepared and ready for sales/customers at 9am on the day of the show.

*NO SHOW FEE* A $500.00 no-show fee will be incurred and billed back to the vendor if a reserved booth space has not been set-up prior to 1 hour before the show.   The Gordon Food Service Events team will check all exhibit booths one hour before the show opens to ensure proper set-up. Booths that are considered empty with personnel and display materials will be turned into customer seating. 

Dock Information: 

Exhibitors are required to follow all venue loading and unloading guidelines.  

• There is a limit of 15 minutes maximum per personal occupancy vehicles. Vendors are encouraged to unload, move their vehicle, park elsewhere, and retrieve their items upon returning to the venue. 

• Loading bays are strictly for unloading and loading purposes. 

• All vendors must book a specific time within the available booking dates in order to gain access to the VCC loading dock. If you do not need access to the loading dock and can walk your items in from your parked vehicle, you do not need to complete a booking. 

• Click HERE for Vancouver Convention Centre's vendor move-in information sheet

  • Move-In Vendor Code: V1326F

  • Vendor Deliveries: V1526D

• Click HERE to schedule a move-in AND move-out  time at VCC

• Show Floor: West Halls A & B1

• please note ALL shipments will be subject to show site receiving charges with ShowTime. Any shipment received without a Show Site receiving will be held for payment. Receiving estimates and packages can be located in the Exhibitor Forms tab with ShowTime. 

Gate Addresses:

• Please follow posted placards and driving instructions for Deliveries - arriving at West Building Truck Route Entrance off Waterfront road. 

Floor Plan Link

Floor plan links are live and considered final 30 days before the show. After this time, they have been sent over for fire marshal approval and we may not be able to make further adjustments. Any questions, please reach out to events@gfs.com

Click on this Vendor Registration Link to Register

Save time during setup and register today!  Print your badge on site using your express QR code, emailed to you after registering. On-Site Registration and badge printing will take place during set-up Tuesday afternoon at the Perenso booth.

For detailed instructions on how to register for name badges, please click HERE.

Badge Pick-Up is available 12:00pm - 5:00pm the day before the show; as well as the morning of the show. 

**Please note: each booth worker MUST register for a new name badge for each Show. The same badge cannot be used Show to Show.**

Vendors and Brokers will have the ability to download the show app on their personal devices to capture leads. All booths will still receive their booth ipad(s) but this will increase the number of booth users capable of taking leads on the show floor. 

Instructions: 

• Personal Device Lead Capture Training PDF 

• Personal Device Lead Capture Training Video 

• iPad Ordering and Lead Retrieval step-by-step 

• iPad Lead Capture Training Video - how to use on show floor 

Gordon Brand Content / POS:

We have gone paperless on Gordon Food Service Branded point of sale / content. All branded content will be accessible on the sales tablets at your booth. You will be able to email the materials to the customer directly from the tablet.

National Brand Content:

To email customers your Point of Sale marketing content from the booth iPad, all content must be uploaded to the Show Portal. If you have already loaded content into the portal you do not have to load it again. 

Here's how:

• • You'll receive an email from events@gfs.com with instructions

  • Click this Show Portal Link

  • Enter your User ID (same ID used to enter allowances)

  • Click the "Content" tab

  • Follow the instructions on the document in the email from events@gfs.com to upload your content.

  • For a detailed tutorial with step by step images please CLICK HERE.

Deadline to upload content to the show portal is 2 days prior to the show date before Noon. 

**If you miss the Monday deadline to upload your content, please email showsupport@perenso.com** 

On SHOW DAY exhibitors can park at the West Building or nearest adjacent lots. 

VCC West Building's preferred parking lot is Impark Lot #1940. For pricing and information please continue to their website. 

• Address: 601 West Cordova Street, Suite 300, Vancouver, BC V6B 1G1

• Operating Hours: Monday - Friday from 8am to 5pm 

• Payment is either taken on-site by credit card at parking meters located near the entrance to the parking lot, or via the handTag app. 

Please see the Move-In tab above for Voyage Control parking information shall you need to utilize the loading dock. 

**Vancouver Convention Centre & Adjacent Lots Parking Map**

Price / Off-Invoice Discounts

Customers receive automatic price discounts on all eligible products delivered from 10/25/2026 - 12/19/2026 just for attending the show. They don't have to commit to these items at the show to get the discount; it will happen automatically. Off - invoice discounts are not offered to program accounts with contract pricing.

Supporting Sustainability With Reducing Waste to Landfill

Safe food donations: Vancouver Food Bank & Union Gospel Mission

• We have charitable stickers that will be distributed prior to show close. Please leave your identified products on your tables and they will be picked up. All products left in the trailer or cooler after 3:00PM are considered a donation.

Not suitable for donation? 

Help us reduce waste to landfill by utilizing our Compost Bins available at:

• Vendor/Broker Kitchenette areas - Compost food items that are no longer acceptable for samples throughout the show day

• Waste Reduction Zones on the show floor

• Review your Vendor Compost Guide in your booth

• During show tear-down

View our Composting Awareness video to learn the ways we can create further sustainability at our shows!

Guidelines For Children At The Show:  

Please Note: Adults Only

As part of our commitment to providing a professional environment for all guests, no children under the age of 19 are permitted in our shows. 

Students are asked to attend the Show after 1:00pm.

The Gordon Food Service Events team will be happy to help you on any show related questions.  Contact us at events@gfs.com. 

For specific show questions contact Dorothee Dumas at dorothee.dumas@gfs.com and Hannah Brown at hanna.brown@gfs.com. 

For questions regarding show deals, products, and/or approval for sample coordination for the show, contact your Category Manager.

Sample Questions?? Please reach out to Sabina Hayre at sabina.hayre@gfs.com and include gfsbcfoodshow@gfscanada.com on the correspondence.