Embedded Files
Once unlimited, Google Workspace now has storage limits. Students and teachers have a 50 GB limit. Users with storage above that limit may lose the ability to add or create new documents to their drives.
Follow the steps below to delete old or unneeded files from your drive. Focus on files that use a large amount of storage (500MB or larger). Contact your school Educational Technology Specialist if you have a role that requires a large amount of storage (e.g. Yearbook Staff, Video Production Work, Performance Archives)
Free up Space in Drive
Free up Space in Drive
Check your storage and see what files are taking up the most space. When logged into your account, follow this link:
https://drive.google.com/drive/u/0/quota
Your files will be sorted with the largest at the top. Delete large files by holding down the "control" key while clicking on the file. Select "Move to trash" from the menu options.
Stop Phone Backups
Stop Phone Backups
Many users with large Google Photo libraries don't realize that their iPhone or Android phone is set back up every photo taken on the phone.
Follow the directions to Stop your iPhone from backing up Photos to your Google Drive. Android instructions here.
Delete Photos Individually
Delete Photos Individually
You can select photos in Google photos by clicking on the checkmark that appears when hovering at the top left of the photo. Once selected, you can click on the trash can to delete.
You can select multiple photos (up to an entire screen view) with these steps:
Select the first photo, you can use the "shift" key to grab a selection on a date,
or hover over the date and click button to select ALL photos on that dayScroll down, but not too far and not too fast. You can click "Page Down" about 4-5 times.
Hover with the mouse over a photo and hold the shift key.
When the thumbs turn blue you can select by a left mouse click.
Bulk Delete Google Photos
Bulk Delete Google Photos
Staff members can use this Chrome Extension to delete some or all photos from your Google Photos. The Google Photos Delete Tool can delete up to 10,000 photos in one session.
The Extension can be found in the Chrome Web Store here: Google Photos Delete Tool
How to Use the Photos Delete Tool
1. Install the Google Photos Delete Tool extension from the Chrome Web Store.
2. Navigate to [Google Photos](https://photos.google.com).
3. Click on the extension icon in your Chrome toolbar.
4. The tool will automatically start selecting and deleting photos based on the default settings.
5. Monitor the progress through console logs (accessible via Chrome DevTools).
6. The process will continue until it reaches the set limit or runs out of photos to delete.
7. Once Photos are deleted, empty the trash. Photos will remain in the trash for 60 days. Storage space will not be regained unitl the trash is emptied.
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