Google Meet Video Conference

Start or Join | Calendar Invites | Manage Participants | Record| Using Meet with Students | Features

For the latest Google Meet documentation and updates, please see the Google support page.

Google Meet is a video conferencing application available to all staff at PPS. It allows for you to easily create or join face-to-face web conferences with two to 1000s of people. Google Meet is incredibly user-friendly, loads inside your web browser and requires no additional software. It is compatible with most computers that have a web camera, including Mac/iOS, PC, Chromebook, and smartphones.

What do I need?

  • A Chromebook/PC/Mac device with a webcam

  • An iPhone or Android phone with a webcam

  • A tablet (ipad or Android) with a webcam

  • You PPS Google Account

Starting and Joining a Meet Video Conference

Open a web browser (preferably Chrome).

Type in the url, "meet.google.com"

On the front page you will find the New meeting button and the Enter a code or nickname field. Click to Join or start a meeting.

Meet conferences that you have scheduled in your calendar will also show up in a schedule displayed on this page.

If you click on the New meeting button, you will see the three options below.

Your meeting will begin. Any participants already "in" the meeting will display as well.

Participants and Chat window icons are in the upper right corner, along with small thumbnail images of other web conference cameras (including yours). Click on these icons, and a pullout window will open, displaying all participants in the conference and a chatbox. The chatbox can allow participants to text/chat during the discussion. It is an easy place to share URLs to sites or documents that you are discussing and sharing. If someone joins later, they will not see any chat before the point they joined the meeting.

On the bottom bar, you can turn your microphone on and off, end or "hangup" the meeting, and turn your video on or off. Turn on captions, and Google will provide captions as you and others speak. The Present now button will allow you to share your screen or a window. Great for presenting a document or slidedeck.

Note: If you end your meeting, even if you created the meeting, the meeting will remain open if others remain connected. Any Google Meet can be reused. If you send a Meet URL to colleagues on Monday, that same meet URL can be used throughout the week, month, year.

Additional helpful notes:

  • When sharing a Meet URL with people outside the district, you will be prompted to allow them to join the Meet session.

  • If you create a Meet via a calendar invite and add individuals by email, they will be able to auto join the meeting (inside or outside the district). Calendar invite method for creating a Meet is not recommended for use with students.