OSS New Hire Pre-Service Training

LINK TO OSS STAFF PORTAL

New-Employee-Reference-Sheet-rvsd-2-8-22.pdf

Welcome!

We are so happy to have you as a new employee of the Office of School Safety! Use this page as a "home base" during your onboarding and pre-service training process. Here you will find new employee resources, your training schedule, and general District links to make your transition to the District a seamless one.

The PDF to the left includes information on:

SDP email,
SDP Employee Portal (single sign-on),
Kronos timekeeping,
Google Drive,
Payroll,
Health benefits,
COVID-19 policies, and
New employee FAQs.

SDP SSO Trainee Dress Code - Handout.pdf

DRESS CODE

All School Safety Officers are required to follow the dress code outlined in our department directives, Directive 6.8. A brief summary of the dress code can be found on the handout PDF to the left.

The PDF to the left includes information on:

Mandatory Uniform Pieces (required attire for training)
Prohibited Attire (attire you cannot wear as a School Safety Officer while on duty)
Grooming Standards (guidelines on hair, makeup, nails, etc.)

New Employee Username Sign Up (Handout).pdf

SDP District email set up

Please use the handout to the left to set up your SDP email address before attending training.

The process starts at the District login website: https://sso.philasd.org/cas/login

Scroll until you read: "To register for an Employee Portal and Email Account, click here"; click the green text
Enter your information exactly as it appeared when you applied; click "register"
Create your password
Create your security questions and answers

Mandatory Self-Paced VIRTUAL sessions

FEMA NIMS

All new School Safety Officers must complete four separate NIMS courses as part of pre-service training. Each NIMS course is completed online and is self-paced. To receive credit, you must complete the course and the course exam. Upon passage of each course exam, download your certificate of completion and send it to Training Coordinator, Anthony Pastore at aspastore@philasd.org for your training record.

IS-100.C: Introduction to the Incident Command System (2 hours)
IS-200.C: Basic Incident Command System for Initial Response (4 hours)
IS-700.B: Introduction to the National Incident Management System (3.5 hours)
IS-907: Active Shooter: What You Can Do (1 hour)

Instancy LMS

Log in to the SDP Employee Portal (using this link) and navigate to the tile title "Instancy LMS - OSS Training and PD" pictured above.

This is your Instancy portal where you will complete all mandatory Office of School Safety trainings (trainings that only our department complete). To onboard as a new School Safety Officer, you must complete the following trainings:

School Safety Officers (SSO) Directives Review
ALICE Active Shooter Training

PowerSchool LMS

Log in to the SDP Employee Portal (using this link) and navigate to the tile title "PD Management System" pictured above.

This is your PowerSchool portal where you will complete all mandatory HR trainings. For our onboarding, this will include:

Sexual Harassment Training for Non-Supervisors
PA Act 126 - Child Abuse Recognition and Reporting Training

You must sign up for the courses manually. Please follow this stepper and help video to sign up for the courses in PowerSchool.

Virtual Training Steppers

Instancy LMS

Instancy is a learning management system (LMS) used by the Office of School Safety to assign any content specific to School Safety Officers, Area Managers, and Supervisors. Here you will complete trainings on Office of School Safety Directives and more!

Although both Instancy and PowerSchool are learning management systems (LMS), PowerSchool will be used by the Office of Professional Learning to assign any district-wide content, Instancy will be used for any training content that is specific to the Office of School Safety (example: Act 126 Mandated Reporter training will be on PowerSchool but an update to Directive 2.3: Search & Seizure will be on Instancy). When in doubt, think OSS = Instancy, SDP = PowerSchool!

FEMA Student ID Registration

Use the stepper to the left to learn how to register for a FEMA student ID. You will need this number (and password!) to take the FEMA course exam and to download your course certificates.

FEMA NIMS Certifications

Use the stepper to the left to learn how to download your FEMA certificates. Once downloaded, please email all certificates to Anthony Pastore (aspastore@philasd.org).

PowerSchool LMS

PowerSchool is a learning management system (LMS) used by the Office of Professional Learning to assign any district-wide session to all SDP employees. Here you will complete mandated trainings like Act 126 and sexual harassment training.

Although both Instancy and PowerSchool are learning management systems (LMS), Instancy will be used for any training content that is specific to the Office of School Safety. PowerSchool will still be used by the Office of Professional Learning to assign any district-wide content (example: Act 126 Mandated Reporter training will be on PowerSchool but an update to Directive 2.3: Search & Seizure will be on Instancy). When in doubt, think OSS = Instancy, SDP = PowerSchool!

PowerSchool PD Playlist

PD Playlists courses that are pulled together into a collection. Courses within a Playlist may be required or optional. Playlists may be assigned to you, or you may choose to seek them out on your own.

Completing a PD Playlist is a 2-part process: first you join a PD Playlist, then you must register for the courses within it.

Use the stepper to the left for assistance or follow the video below.

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