Embedded Files
10 Days Prior to Grading
Re: Q3 Report Card Grading Window OPENS 4/8/2021 and CLOSES 4/12/2021
Good morning Puma Family and Happy Friday!
Please be reminded that the 3rd Qtr Report Card Grading Window will OPEN on April 8th (Thursday) and will CLOSE on April 12th (Monday) @ 11:59 PM. (See SY20-21 Grading Schedule).
For help with Grading and Grade Publishing, please refer to the following:
Also, please pay close attention to the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by 11:59 PM on 4/12/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 4/13/2021 (Tuesday). Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by the COB on 3/23/2021, WHS internal deadline. See Electronic PS-140 User Guide for reference.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
For Q3 Report Card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/28/2021 - 4/9/2021). Otherwise, the assignment will not be counted towards the 3rd Qtr grade.
Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER:
You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.
The 3rd Qtr Report Card grading window CLOSES on 4/12/2021 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
Grade reports should be released on or about 4/19/2021 (online).
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
--------------
1 Day Prior to Opening
Re: Q3 Report Card Grading Reminders
Good morning Puma Family,
Please be reminded that the 3rd Qtr Report Card grading window will OPEN Tomorrow, April 8th, and will CLOSE on Friday, April 16th, @ 11:59 PM. Prior to the opening of the grading window, please make certain that we adhere to the following:
All gradebooks should be configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class that you have to enter.
For Q3 report card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/28/2021 - 4/9/2021). Otherwise, the assignment will not be counted towards the Q3 report card grade.
Also, please review the 3rd Quarter Work Amnesty Period memo from Dr. Helen Coley, Chief of School Support and Leadership.
For help with Grading and Grade Publishing, please refer to the following:
If you have any questions, please don't hesitate to reach out. Thank you very much.
--------------
Opening Day
Re: 3rd Qtr Report Card Grading Window OPENS TODAY (4/8/2021) and CLOSES FRIDAY (4/16/2021)
Good morning Family,
The Report Card grading window for 3rd Quarter is NOW OPEN. It will CLOSE on April 16th (Friday) @ 11:59 PM. (See updated SY20-21 Grading Schedule).
For help with Grading and Grade Publishing, please refer to the following:
Also, please pay close attention to the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by 11:59 PM on 4/16/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 4/17/2021 (Saturday). Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by the COB on 4/30/2021, WHS internal deadline. See Electronic PS-140 User Guide for reference.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
For Q3 Report Card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/28/2021 - 4/9/2021). Otherwise, the assignment will not be counted towards the 3rd Qtr grade.
Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER:
You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.
The 3rd Qtr Report Card grading window CLOSES on 4/16/2021 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
Grade reports should be released on or about 4/23/2021 (online).
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
---------
1 Day Prior to Closing
Q3 Report Card Grading Window Closes TOMORROW, April 16th @ 11:59 PM
Good morning Puma Family,
This is just to remind you that the Q3 Report Card Grading window will CLOSE TOMORROW (4/16/2021) @ 11:59 PM. Please review the List of Missing Grades as of 9:00 this morning.
Please visit the Staff Grading page for additional information.
Thank you and have a great day!
----------
Last Day of Grading
Re: 3rd Qtr Report Card Grading Window CLOSES TONIGHT
Good morning Family and Happy Friday!
Please be reminded that the 3rd Quarter Report Card grading window will CLOSE TONIGHT @ 11:59 PM. See Missing Grades Report as of 8:30 this morning.
If any of your grades failed to be published by 11:59 PM tonight, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM tomorrow (4/17/21). Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form.
For help with Grading and Grade Publishing, please refer to the following:
Also, please pay close attention to the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by 11:59 PM on 4/16/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 4/17/2021 (Saturday). Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by the COB on 4/30/2021, WHS internal deadline. See Electronic PS-140 User Guide for reference.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
For Q3 Report Card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/28/2021 - 4/9/2021). Otherwise, the assignment will not be counted towards the 3rd Qtr grade.
Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER:
You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.
The 3rd Qtr Report Card grading window CLOSES on 4/16/2021 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
Grade reports should be released on or about 4/23/2021 (online).
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
--------------
Missing Grades Email
Re: Missing 2nd Quarter Report Card Grades as of ___ PM
Missing Grades: ___
Time left before the grading window closes: ~___ hrs
Good evening.
This will be my final update for this grading period. Please review the List of Missing Grades.
ATTENTION:
(Names)
If your name appears on the list above, it means that you still have one or more 2nd Qtr Report Card grades that need to be published. Please make certain to publish all your missing grades by 11:59 pm TONIGHT. After this time, you will no longer be able to enter or modify any grades.
If any of your grades failed to be published by 11:59 PM tonight, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM tomorrow (Saturday). You should run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades.
For help with Grading and Grade Publishing, please refer to the following:
If you have any questions, please let me know. Thank you.
------------------
READY TO PRINT EMAILS
Re: Dr. Henry A. Wise, Jr. High School – 3rd Qtr Report Cards - READY TO PRINT.
Re: Dr. Henry A. Wise, Jr. High School – 2nd Qtr Progress Reports - READY TO PRINT.
School is ready to print.
Principal's message:
1st Qtr Report Card grades may be appealed in writing no later than 12/1/2020. Please visit our school website for grade appeal procedure and form.
Note: EOP (Blended Learning) courses still show up in the APEX Missing Grade Report.
School is ready to print.
Principal's message:
Please monitor the performance of your child using SchoolMax. For assistance, please reach out to your child's Counselor or visit our school website.
Note: EOP and EVP courses are showing up in the APEX Missing Grade Report.
------------
GRADE CHANGES
Re: Q1 Grade Change Requests
Good morning Family,
The 1st Qtr Report Card grading window is now closed. Teachers are now required to complete the Electronic PS-140 Form to request for any 1st Qtr grade changes. For information on how to complete the form, please read the Teacher Electronic PS-140 User Guide.
The following documents MUST be attached to the Electronic PS-140:
Student's grade report BEFORE grade adjustment (See example)
Student's grade report AFTER grade adjustment (See example)
Completed make-up work assignments, if applicable (See example)
Other documents as evidence to support the grade change
To review the process for authorizing grade changes initiated by an Assigned Teacher, please refer to pages 5 & 6 of AP 5116.
All Q1 grade change requests must be completed by 12/10/2021 (WHS internal deadline). The County deadline is on 12/17/2021.
If you have any questions, please let me or any of our administrators know. Thank you and have a wonderful day!
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