Report Card Grading (Q1 - Q3)

• Teacher Grading Video*
• Good Faith Effort Video*
• Publishing Grades: Video | Document
• Gradebook Videos
• Correcting Overriden Grades
• Teacher Report Card Publishing Checklist
• AP 5121.3 - Grading and Reporting for HS
• WHS Staff Grading Resources Webpage
• T3 SchoolMax for Teachers Webpage
• SY22-23 Grading Schedule
  *These videos should be watched by all staff members who provide grades.

• Publish ALL your grades prior to the closing of the grading window. If you fail to publish any of your grades by 11:59 PM on 3/31/2023, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 4/1/2023. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form.
  
  
• If you overrode any grades in the previous grade publishing window, complete the STEPS to resolve the overridden grades. Note: Failing to complete these steps will cause any previously overridden grades to copy to future publishing windows.
  
  
• Minimum Number of Assignments: Grades must be recorded in each category quarterly (classwork, independent assignments, and assessments). A minimum of 4 grades must be recorded in grading categories of 20% or greater weight each quarterly marking period. If a course meets only once a week, the minimum of 4 grades must be recorded in grading categories of the highest weight. Watch this portion of the Fall 2022 Teacher Grading Video or refer to page 6 of AP 5121.3 for more information.
  
  
• We only submit grade PERCENTAGES. DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
  
  
• Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
  
  
• If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by COB on 5/9/2023. See the Electronic PS-140 User Guide for reference.
  
  
• For Q3 Report Card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/25/2023 - 3/30/2023). Otherwise, the assignment will not be counted towards the 3rd Qtr grade.
  
  
• Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
  
  
• You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 (pages 3-5) and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For errors/adjustments, submit a Help Desk ticket.
  
  
• Do not submit an empty grade for any students enrolled in your class for 21 days or more. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
  
  
• If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, is on long-term suspension, or is a case of a "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
  
  
• If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please reach out to the student's Guidance Counselor. If the original teacher is not able to provide you with the needed grade report, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
  
  
• If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
  
  
• Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
  
  
• You do NOT always get a Y once you have submitted your grades. The best way to ensure that grades have been submitted is to run a  Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

• you've never seen the student;
• the student has never attended your class;
• the student attended for a very short time;
• the student is physically attending another class and hasn't had a schedule change;
• the student just got a schedule change;
• the student is going to get a schedule change;
• the student transferred out of your class;
• you signed withdrawal papers;
• the student transferred from another class/school/country; or
• the parents/administrators/counselors are going to request a schedule change.

To Staff: Grading Reminders -- 1 day prior to opening

Re: Q2 Report Card Grading Reminders

Good morning Family,

This is just to remind you that the 3rd Qtr Report Card Grading Window will OPEN TOMORROW, March 29th, and will close on Friday, March 31st. Remember to review the Teacher Report Card Publishing Checklist.

Please prepare your gradebooks for grade publishing, make attempts to reconcile any outstanding assignments, and make sure you have entered notes for any assignments missed due to an absence or technical difficulties.

Also, please be reminded of the minimum number of assignments required by the end of the quarter. Here is the exact language from AP 5121.3 (page 6):

Grades must be recorded in each category quarterly (classwork, independent assignments, and assessments). A minimum of four grades must be recorded in grading categories of 20% or greater weight each quarterly marking period. If a course meets only once a week, the minimum of four grades must be recorded in grading categories of the highest weight. 

For help with Grading and Grade Publishing, please refer to the following:

• Teacher Grading Video*

• Good Faith Effort Video*

• Publishing Grades: Video | Document

• Gradebook Videos

• Correcting Overriden Grades

• Teacher Report Card Publishing Checklist

• AP 5121.3 - Grading and Reporting for HS

• WHS Staff Grading Resources Webpage

• T3 SchoolMax for Teachers Webpage

• SY22-23 Grading Schedule
  *These videos should be watched by all staff members who provide grades.

Read more...

Should you have any questions, please feel free to reach out. Thank you very much and have

1. If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve any missing grades.
   
   
2. All gradebooks should be configured correctly ((i.e., Content Grading Factors are accurate) in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
   
   
3. There should be an adequate amount and equitable distribution of assignments across all grading categories (e.g., Assessment, Classwork and Homework) in order for students to have accurate grades.
   
   
4. For Q2 report card grading, the due date for each assignment should fall within the 2nd Qtr start and end dates (11/6/2019 - 1/24/2020). Otherwise, the assignment will not be counted towards the Q2 report card grade.

• WHS Scheduling Website Staff Grading Resources page
• Grading and Reporting Teacher's Guide
• Grading Best Practices

To Staff: Grading window opens today -- opening day

Re: 2nd Qtr Report Card Grading Window OPENS TODAY (1/23/2023) and CLOSES WEDNESDAY (1/25/2023)

Good morning Puma Family,

Please be advised that the 3rd Quarter Report Card Grading Window is NOW OPEN and it will CLOSE on FRIDAY, March 31st, @ 11:59 PM.

For help with Grading and Grade Publishing, please refer to the following:

• Teacher Grading Video*

• Good Faith Effort Video*

• Publishing Grades: Video | Document

• Gradebook Videos

• Correcting Overriden Grades

• Teacher Report Card Publishing Checklist

• AP 5121.3 - Grading and Reporting for HS

• WHS Staff Grading Resources Webpage

• T3 SchoolMax for Teachers Webpage

• SY22-23 Grading Schedule
  *These videos should be watched by all staff members who provide grades.

Also, please pay close attention to the following GRADING INSTRUCTIONS:

• Publish ALL your grades prior to the closing of the grading window. If you fail to publish any of your grades by 11:59 PM on 3/31/2023, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 4/1/2023. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form.

• If you overrode any grades in the previous grade publishing window, complete the STEPS to resolve the overridden grades. Note: Failing to complete these steps will cause any previously overridden grades to copy to future publishing windows.

• Minimum Number of Assignments: Grades must be recorded in each category quarterly (classwork, independent assignments, and assessments). A minimum of 4 grades must be recorded in grading categories of 20% or greater weight each quarterly marking period. If a course meets only once a week, the minimum of 4 grades must be recorded in grading categories of the highest weight. Watch this portion of the Fall 2022 Teacher Grading Video or refer to page 6 of AP 5121.3 for more information.

• We only submit grade PERCENTAGES. DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.

• Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.

• If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by COB on 5/9/2023. See the Electronic PS-140 User Guide for reference.

• For Q3 Report Card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/25/2023 - 3/30/2023). Otherwise, the assignment will not be counted towards the 3rd Qtr grade.

• Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.

• You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 (pages 3-5) and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For errors/adjustments, submit a Help Desk ticket.

• Do not submit an empty grade for any students enrolled in your class for 21 days or more. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.

• If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, is on long-term suspension, or is a case of a "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.

• If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please reach out to the student's Guidance Counselor. If the original teacher is not able to provide you with the needed grade report, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.

• If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.

• Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.

• You do NOT always get a Y once you have submitted your grades. The best way to ensure that grades have been submitted is to run a  Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

• you've never seen the student;

• the student has never attended your class;

• the student attended for a very short time;

• the student is physically attending another class and hasn't had a schedule change;

• the student just got a schedule change;

• the student is going to get a schedule change;

• the student transferred out of your class;

• you signed withdrawal papers;

• the student transferred from another class/school/country; or

• the parents/administrators/counselors are going to request a schedule change.

REMEMBER: 

The 3rd Qtr ENDS on 3/30/2023.

The 3rd Qtr Report Card grading window CLOSES on 3/31/2023 @ 11:59 PM (the time on the server; not at school or your house).

Overridden grades from the previous grade publishing window should be resolved using these steps.

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Please let me know if you have any questions. Thank you and have a great day!

• Teacher Grading Video*
• Good Faith Effort Video*
• Publishing Grades: Video | Document
• Gradebook Videos
• Correcting Overriden Grades
• Teacher Report Card Publishing Checklist
• AP 5121.3 - Grading and Reporting for HS
• WHS Staff Grading Resources Webpage
• T3 SchoolMax for Teachers Webpage
• SY22-23 Grading Schedule

1. Again, the 2nd Qtr Report Card grading window will CLOSE on MONDAY, January 27th, @ 11:59 PM. If you fail to publish your grades by 11:59 PM on Monday, you are required to submit to the Grade Manager by 10:00 AM on Tuesday, January 28th, a printed, signed and dated copy of all your missing grades for post-cutoff-date entry into the system. This document will be forwarded to the Principal together with the "Failure to Post" form.
   
   
2. If you have already posted your 2nd Qtr report card grades (Thank you!), please run a Missing Grade Report in APEX to verify that you have submitted a grade for every student appearing on your roster. Please note that you will not be able to access APEX Reports at home; you must be logged in to the PGCPS network domain in order to utilize this tool. Please click here for directions on how to run a Missing Grade Report.
   
   
3. If you need to make any grade corrections after the closing of the grading window, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) by the COB on 2/14/2020 (WHS internal deadline).
   
   
4. There is NO NEED to submit a hard copy of your Quarter grades. You are only required to submit a copy of your Final grades as part of the end-of-year checkout procedure.

• WHS Scheduling Website Staff Grading Resources page
• Grading and Reporting Teacher's Guide
• Grading Best Practices

• Teacher Grading Video*
• Good Faith Effort Video*
• Publishing Grades: Video | Document
• Gradebook Videos
• Correcting Overriden Grades
• Teacher Report Card Publishing Checklist
• AP 5121.3 - Grading and Reporting for HS
• WHS Staff Grading Resources Webpage
• T3 SchoolMax for Teachers Webpage
• SY22-23 Grading Schedule

1. You may want to PUBLISH ALL YOUR GRADES. You can put in additional assignments or make grade overrides/corrections at home, if you need to, then republish your grades thereafter. Please remember that you can submit and resubmit grades for a class as many times as necessary prior to the closing of the grading window (@ 11:59 PM tonight).
    
2. PLEASE RUN THE APEX MISSING GRADE REPORT to check if you have any missing grades. You will NOT be able to access APEX Reports at home; you MUST be logged in to the PGCPS network domain in order to utilize this tool. Please see directions on how to run a Missing Grade Report.

• Teacher Grading Video*
• Good Faith Effort Video*
• Publishing Grades: Video | Document
• Gradebook Videos
• Correcting Overriden Grades
• Teacher Report Card Publishing Checklist
• AP 5121.3 - Grading and Reporting for HS
• WHS Staff Grading Resources Webpage
• T3 SchoolMax for Teachers Webpage
• SY22-23 Grading Schedule

1. Student's grade report BEFORE grade adjustment (See example)
2. Student's grade report AFTER grade adjustment (See example)
3. Completed make-up work assignments, if applicable (See example)
4. Other documents as evidence to support the grade change

1. All students should report to their [original] 1ST SEMESTER 1A classes.
   
   
2. Teachers should distribute the 2nd semester schedules to their 1A students.
    
3. When the announcement is made, ONLY students with 2nd semester 1A class changes should be released to report to their NEW 2nd semester 1A classes. All other students should remain in class until the end of first period.
    
4. All absent students' schedules should be kept by the teachers. Manila folders should be returned to Dr. Parapara's mailbox by the end of the day.