Embedded Files
Please pay close attention to the following GRADING INSTRUCTIONS:
🛑 Publish all grades before the grading window closes. This can be done early and often (see directions | tutorial).
You can publish and republish grades as needed before the deadline. Aim to finalize submissions at least one hour prior to the cutoff to allow for any issues.
If any grades remain unpublished after the deadline, submit a copy of the missing grades to the Grade Manager by 10:00 AM of the following day using the Class Summary Report (see directions) as your official record.
Do not assign letter grades of I, N, UC, or W unless you have received explicit instruction or approval from an administrator, Grade Manager, or counselor.
🛑 Check the posted grades to confirm the expected grade has been recorded.
🛑 If an assignment is entered, graded, or changed after posting grades for a course, post again to allow the changes to be recorded.
🛑 Run the Detailed Progress Report to review that all grades entered are accurate and reflect the parameters set by the district (see directions).
Synergy Gradebook Verification: For each assignment:
Confirm that due dates are on/before the end of the marking period (see Grading Schedule).
Ensure all scores are entered (blank scores do not count) and within the range of the maximum score.
Enter notes in the Notes field to give more information about a particular score entered.
Grading Configuration:
Ensure your grade books are correctly configured according to AP 5121.3, with appropriate grading categories and weights. For any errors or adjustments, please submit a Help Desk ticket.
[For Report Card Grading Only] No student enrolled for 21 days or more should be left without a grade. Grades will not be published unless there is at least one graded assignment or an override is applied. If a student fails to submit an assignment or misses one due to an unexcused absence, you must enter a '0' for that assignment before publishing the grade.
Minimum Number of Assignments (by the end of the quarter):
Grades must be recorded in each category quarterly (classwork, independent assignments, and assessments). A minimum of 4 grades must be recorded in grading categories of 20% or greater weight each quarterly marking period. If a course meets only once a week, the minimum of 4 grades must be recorded in grading categories of the highest weight. Please refer to AP 5121.3 for more information.
For Students You Haven’t Seen:
Contact the Guidance Office to determine if they are receiving Home and Hospital services, on long-term suspension, or need to be withdrawn as a 'missed' no-show. For accurate submissions, consult the student’s counselor or Grade Level Administrator.
For New Students:
For Recently Dropped Students:
Generate a Detailed Progress Report (see directions) and be ready to share it with their new teachers.
Grade Overrides:
Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
How to Override a Grade (See pages 12 - 16)
Grade Changes (For Report Card Grades Only):
If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application, PS-140 (available on the Staff Portal) by the deadline set by the county (see Grading Schedule). See the Electronic PS-140 User Guide for reference.
TeacherVUE Tutorials
Grade Posting
Synergy Grade Book
Syncing Grades from Canvas
For additional resources, please visit the TeacherVUE page.
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