Receipt Guidelines

Receipts: 

A receipt is any document that contains the following five IRS-required elements:

1. Name of vendor (person or company you paid) 

2. Transaction date (when you paid) 

3. Detailed description of goods or services purchased (what you bought)

4. Amount paid 

5. Form of payment (how you paid - cash, check, or last four digits of credit card)

Please keep all of your receipts until your final team final log is submitted incase of additional questions from the financial team.

Proofs of Payment- Last Resort: please keep all receipts with you 

1. Credit Card or Bank statement- obliterate cardholder address, account number, summary of account information and all other details not relevant to the particular transaction. 

How to prepare documentation/receipts 

1. Obscure or remove and sensitive or confidential information, including: 

   • Social Security Numbers 

   • Credit Card Numbers (except the last four digits) 

   • Debit Card Numbers (except the last four digits) 

   • Credit or debit card security codes

   • Bank account numbers

   • Passwords

   • Passport numbers 

   • Driver's license numbers 

   • Date of birth information  

• For Amazon only "Final Details for Oder #0000-00-00-00" receipts are accepted (Click Here To Learn How To Retrieve) 

• Receipts will only be accepted in .PDF form

  • You are required to scan your receipts (if you do not have access there are APPS on your phone that will do the job.)

  • Photos of receipts will not be accepted. 

  • Example of Rejected Receipt (Proof of payment was not included)

  • Example of Accepted Receipt 

Gift Card Policy:

• You CANNOT buy gift cards with the prototyping grant funds. 

• You CANNOT purchase items for your prototype/idea/team with a gift card. 

• If receipts are submitted with a gift card as a proof of payment, they will automatically be rejected (no exceptions).