Navigating Your
Engagement Experience

You're in it! You are engaging with the community in a new way. Now what?

Effective and sustainable engagement involves engaging in a way that is impactful and appropriate for the issue being addressed. It often requires kind and careful navigation for yourself and with your partners. It means being reliable in your work and communication, but also demands boundaries and self-care to avoid burnout. It means maintaining an authentic and reciprocal relationship with your community partner but requires reflection to ensure you are not being extractive. 

Effective engagement is not a simple undertaking, but it is worthwhile. We hope these tools will help you in the journey. 

📣 Community Voices:
How Can I Engage Effectively? 

Our community partners offer great insight on effective service! 

What does it mean to engage effectively? 

Covered in this section

Preparing Yourself to Engage Effectively

You are a busy student, and probably have a full plate. Yet, here you are digging in to the all the opportunities your college and your community have to offer. As you dig in, it is important to take time to prepare yourself to be successful. As your community invites you in to the important work of care and social change, it is important to reflect on how you will show up. 

How will you make volunteer shifts and homework happen? How will you bring your knowledge and stay open to learning? How will you balance what is important to you and what is essential for your community partner?

These sections offer insight on how to build reciprocal, mutual relationships of respect and care.

Juggling Your Roles: Prioritization, Capacity, and Time Management 

📣 Community Voices: Prioritization and Capacity 

"I tell my student leaders that I work with to think of it as juggling plates. And some of those plates are plastic, and some of them are glass material" - Marcos Villanueva, PSU Staff

Students are often juggling many different roles and responsibilities, making it hard to engage in community work. There is a push from our culture to always be doing the most possible, but that creates a high risk of burnout. Time management strategies and boundary setting can aid you in creating space to engage in a healthy way. 

But remember, there are only 24 hours in a day, it is not possible to time manage your way out of being over-extended, meaning prioritization is also important.

NOTE: *In the above video, there was ableist language used. We chose to leave the clip and add an acknowledgment and apology. We did this because the advice given was valuable and the chance to publicly learn from our mistakes is a valuable one. 

📣 Community Voices:

Avoiding Burnout and Time Management* 

"I no longer feel super anxious when I have a lot of things going on. I know that I now have this toolbox that works for me." - Kendall

"I'm assuming that people who are engaged in community engagement work want to see the world be better. And a better world includes people who are happy and healthy, and not overworked. You have to live that in order to build that world." -Ari

Time Management: Creating a Schedule 

What would a perfect week look like for you? A week where you got all your key tasks done (not everything, but your key tasks). A week where you got time to see your loved ones. A week where you did some exercise and other activities to keep you healthy. A week where you spent time doing some of the things you love to do.

That sort of week is what we call an ideal week. A great time management activity is to create this week on paper. Check out the example below!

This activity was taken from www.time-management-central.net; check out their website for more tips and resources for time management! However, there are many online resources to support you in building out your schedule. Here's a few that work well:

Remember: Time Management Is Self-Care 

Many folks tend to overextend themselves, especially in the name of helping others. But failing to prioritize your own needs and well-being only ends up hurting everyone in the long run. 

While tasks like building a schedule or calculating your capacity can seem like an extra step or a waste, they are a crucial part of self-care and effective engagement. 

Time management allows you to reliably commit to service in a way that is sustainable and beneficial to all those involved. 

🔑 Essential Activity: Time Management Activity: Figuring Out My Capacity

This activity was taken from www.time-management-central.net; check out their website for more tips and resources for time management! If you want to use the same format used on the left, you can download it here

We refer to capacity in terms of both time and energy. Time capacity is about how much you can get done in a block of time. 

To complete this activity: 

Add it up and compare with the hours you thought you would work. How close where you? What insights can guide you?

Bringing Cultural Humility to Your Engagement

Module 3 discussed the importance of ethical engagement in community work, and cultural humility was among the first things listed as an important practice for ethical engagement. We highlight it further here to underline its importance in effective community engagement, and because it is a continuous process -- it is not something to check off a list and move past. Cultural humility is a practice you will engage in throughout your life, and it is important to revisit throughout your service experience. 

📣 Community Voices:
Why is Cultural Humility Important?

Listen as members of the Pittsburgh University community discuss the importance of cultural humility in the university setting, particularly as it pertains to community work.

"The goal is to lower your own sense of self-importance to be open to receive other people and other people's way of life. To be present, to be listening, to be open, to see." 

- Medina Jackson, PRIDE Program, Director of Engagement, University of Pittsburgh

"It's not coming in as if you have all the answers because you're at the university..."

- Jordana Stephens, Homewood Resident

Note that cultural humility is different from the idea of cultural competence. Cultural competence is often defined as the ability to understand, communicate with and effectively interact with people across cultures and tends to be thought of as a skillset that can be taught. In turn, cultural humility emphasizes the ability to recognize and reflect on one's own limitations in order to avoid making assumptions about other cultures.

Cultural humility was coined by Melanie Tervalon and Jann Murray-Garcia in 1998 while addressing disparities and institutional inequities in the field of public healthcare. Replacing the notion of cultural competency, cultural humility was based on the idea of focusing on self-reflection and lifelong learning. Tervalon and Murray-Garcia believed that health care professionals were not receiving appropriate education or training in terms of multiculturalism, and developed a new method of approaching the topic. Cultural humility acknowledges the role of power and privilege in a system, and the imbalanced role power and privilege can play in decision-making. It upholds each individual or community group as the experts and teachers on the content of their personal culture, and asks that we meet each person where he or she is by suspending judgment and resisting the need to impose personal values, beliefs, “truths,” and notions of right and wrong. 

Cultural Competency


Cultural Humility 


🔑 Essential Activity: Reflecting on Cultural Humility

Cultural humility is active engagement in an ongoing process of self-reflection on how one’s own background and the background of others impact the ways in which we engage with the world. 

Below are four recommendations from the CDC website for how you can begin the reflection process toward developing cultural humility. Take some time to think about each one and consider your answers to the guiding questions below.

🔍 Useful Resource:
Cultural Humility: People, Principles and Practices

This 30-minute documentary by San Francisco State professor Vivian Chávez mixes poetry with music, interviews, archival footage, and images of community, nature and dance to explain what Cultural Humility is and why we need it. It is worth a full watch!


🔍 Useful Resource:
Ethnic Newswatch Database

Have you ever read a newspaper from a community or culture that is different from your own? 

There are many different news resources by and for culturally specific communities. You can pick these up in your local city, or access many of them through the Ethnic Newswatch Database, which provides full-text articles from newspapers, magazines and journals with a broad diversity of perspectives and viewpoints. 

You can access the database through the PSU Library, the Multnomah County Library, and more!

🔍 Useful Resource: Cultural Humility for Student Leaders
For more on Cultural Humility, check out Level Up Leadership's full Cultural Humility Module, designed by the staff of Student Activities & Leadership Programs (SALP) for PSU student leaders. Anyone can take this module, whether you are a SALP student leader or otherwise!

Learn more about PSU's Time to Act: Plan for Equity and Racial Justice, with the goal of "eradicating persistent and structural racism, ushering in success for all students, more equitable working conditions, and an environment where people feel safe, belong, and prosper."

Navigating Engagement with Your Community Partner

To effectively engage in service with a community partner, it is crucial to maintain an authentic relationship based on reciprocity and understanding. This is no easy task. 

All relationships are work. Your relationship with a community partner is no exception, but the work you put in will deepen your impact in service and the impact the service has on you. We hope the tools we have provided you here will assist you in that relationship work.

📣 Community Voices:
Engaging Well With Community Partners

"Just be patient. Be really patient. Everyone is trying to do good work." - Michelle Harris, PSU Student

It is important to show up with intentionality and authenticity, but it is also important to operate with awareness of the capacity, context, and needs of your community partner. All of those require purposeful work, clear communication, and a decent amount of self-reflection.

Understanding your Role and Setting Mutual Goals

Starting a new community engagement role can be filled with both excitement and trepidation. While you may feel excited to get started, you may also feel nervous about starting something new and unsure what exactly it will entail.

A good position description can go a long way in making sure you understand your role and what will be expected of you in your new position. However, many times, volunteer positions don't have fleshed out position descriptions; and even with a written description, it can still leave you with questions as you begin to learn the ropes.

As you begin your position, make sure you understand what training and orientation is offered to prepare you for your role, and what you may be expected to know coming in the door. If you have a regular supervisor or volunteer coordinator supporting your position, check in with them about what communication works best if you have questions -- can you come find them in their office? Do they prefer email communication or texting? Will you be meeting weekly or bi-weekly to check in?

One thing that can be helpful in establishing mutual understanding of your role and the goals for your service, especially if you are entering into a longer-term position, is something called an Action Learning Plan for Service (or "ALPS" for short). Created by two PSU professors, this tool gives you the opportunity to sit down with your community partner and walk through the goals and expectations of your position, identify benchmarks and deadlines, outline a schedule, and explore any learning goals you have for the experience. 

🔍 Useful Resource 

Check out the "Action Learning Plan for Serving (ALPS)" template, if you'd like some guiding questions to support mutual goal-setting with your community partner:

Action Learning Plan for Serving (ALPS) TEMPLATE.docx

How Do I Balance Ethical Engagement and Desire to Build My Resume? 

As covered in our exploration of ethical engagement, we know that the priority of our engagement should be the benefit to the community being served. We also know that adding experience to a resume is crucial to finding a job when you graduate. 

Those two realities can challenge each other. 

Additionally, for first-generation, immigrant, and Black and Brown students, sometimes you must prioritize resume building even more to overcome systemic barriers that unfairly demand students additionally "prove themselves" for employers.

We have to find a balance between those realities. We must figure out how to exist in the system we live in, without giving in to the pressures to exploit communities for our own gain. It is not easy, but it is possible. 

Below you will find three things to help you accomplish this: 

The hope is that this combination will allow you to find an essential balance. 

📣 Community Voices:
What is Community Instrumentalisation?

"Instrumentalisation involves using people as means to achieve ends, i.e. to treat people as objects to gain something," (Kaufmann, 2011)

Listen in to a nuanced conversation on balancing the need to prepare yourself for a job market with the risk of being extractive of a community. You'll find tips to strike a balance along with some practical advice for your resume. 

📣 Community Voices:
Balancing Ethical Community Engagement with Building Your Resume

"I know that jobs look for that. And again, a resume and packaging ones' lived experience into a resume, that is a byproduct of white supremacy culture. And white supremacy culture instrumentalises," - Carmen Dension, Oregon Campus Compact

Tips For Avoiding Instrumentalization: 

Building Skills During Your Engagement Experience

The reality is that many folks approach community engagement with multiple motivations. While we may work to center community needs and ethically engage according to what the community has identified are the needs, we often also find value and motivation in gaining experience and honing new skills through our service. You can effectively engage with communities and build your own skills, as long as you keep the balance and purpose in mind.


As you consider what skills you hope to gain through your service, ask yourself:


Sometimes, as you get deeper into your engagement role, you might see opportunities to gain new skills and deepen your engagement in new ways. You might see areas the organization could use additional support, or ideas you have for new projects to take on. These can be exciting prospects and provide you the chance to do something new. With every new opportunity or idea, just take time to check in with yourself:

Advocacy, Allieship and Action Ideas:  Support Your Community Partner's Success and Vision

As you get deeper into your engagement experience you and your community partner will be working towards reciprocal relationships and mutual goals. Working alongside eachother, the dream is that you can work together to create a positive social impact. So, that work doesn't have to stop at the doors of that agency or organization. There are so many ways to be an ally for your communities, and advocate at all levels for the world you hope to co-create. Leverage what you have learned in preparing for and working alongside your community and community partner, to tip the needle towards justice, and be an advocate for the community partner that helped you get involved. 

To the right is an amazing resource for community engagement -- TCI's Engagement Tool Kit. It provides concrete guidance on many different ways of engagement, including


Note: TCI uses calls its tool a "citizenship toolkit" to refer to the many types of community engagement it walks you through; however, you need not be a citizen to engage in many of the activities it covers. We prefer to use the term community engagement, to move away from the idea that you must be a citizen to be engaged in your community.

🔍 Useful Resource

Check out sections 2-5 for useful tools and template for how to advocate for your organization and the causes it stands for! To read through the whole tool kit, check out TCI's website

Copy of Many Ways to Engage- TCI Citizenship Toolkit.pdf

Revisit Your Goals Often: Be Open to Shifting, Learning, and Growing

You came into your service experience with enthusiasm, a desire to serve, and some goals for your engagement -- and as you develop your relationships with your community partner, these may shift, grow, or require some revision! As you get to know your community partner and your community partner gets to know you, challenges may arise, the needs may change, and opportunities may present themselves that you had never considered when you first began. Taking time to check in with your community partner throughout your experience to revisit your goals and recalibrate as needed can be proactive step in making sure you're still on the same page. In the next section, we'll dig into why feedback -- both the giving and receiving of it -- is crucial to effective engagement. 

The Importance of Giving and Receving Feedback

Feedback is a crucial way to encourage growth and improvement. Receiving it will help you grow as an individual. Providing feedback helps your community partner grow as well!

Listen to our students and community partners talk about giving and receiving feedback in a community engagement setting, then check out some of the tools that can support you in the process.

📣 Community Voices:

 Tips for Giving Feedback 

"When you are going to that organization, and you provide that feedback, you are adding to the sense of community and belonging." - Raiyasha Paris, PSU Student

Receiving and Responding to Feedback 

"Don't be hard on yourself. Take this as a learning moment, to approach it differently." - Raiyasha Paris, PSU Student

This graphic comes from Art of giving & receiving feedback – The Ultimate Guide. Check out the blog post to learn more about why feedback is important and to dive deeper into the tips listed above! 

Tips for Giving Feedback 

As you engage with your community, you will come across tasks, relationships, and processes that are challenging, or could use authentic conversation to understand or improve. You might wonder, "How do I talk about this with my community partner? Should I share what I am seeing, thinking, or feeling? Is that my place?" Providing feedback is important, and some settings might have clearly communicated processes for sharing, and other settings may not. 

The short slideshow below walks through the basics of the OIL (Observe, Inquire, Listen) method of giving feedback. Check out the resource on the right to give it a try for yourself!

Leadership & Feedback for Toolbox

🔍 Useful Resource: 

The OIL Inquiry Method

Use this worksheet to dive into the OIL method, including a series of questions to improve your communication skills, and take the opportunity to practice both giving and receiving feedback. 

The Art of Giving and Receiving Feedback: Worksheet

Tips for Receiving Feedback 

After some time working in and with community, you might also wonder, "How is this going? How am I doing? Am I making the impact and engaging in the way I had hoped?" In some engagement settings, community partners will have great systems for offering feedback, but others may not. Asking for feedback is important, and understanding your engagement through the eyes of your community is an important opportunity to learn and grow. Don't miss out!

As you engage with your community, you will come across tasks, relationships, and processes that are challenging, or could use authentic conversation to understand or improve. You might wonder, "How do I talk about this with my community partner? Should I share what I am seeing, thinking, or feeling? Is that my place?" Providing feedback is important, and some settings might have clearly communicated processes for sharing, and other settings may not. 

One process for eliciting the important feedback you are looking encourages you to ask yourself some key questions before seeking feedback from others. Take some time to:

Check out the visual guide on the right to dig into each of these steps and get ideas!

There many more resources out there that provide wonderful advice on how to ask for feedback. While most are aimed at the workplace, they are still extremely applicable. We encourage you to explore on your own! 

Here are a couple that stand out:

🔍 Useful Resource: Asking for and Receiving Feedback

The graphic below comes from How to Ask for Feedback: The Ultimate Guide to Relevant Feedback. Take a look at the blog post to dive deeper into their tips!

Now What? Next Steps and Closure 

Navigating Closure: Next-Steps, Goodbyes, and Gratitudes

Depending on the length and depth of your community engagement, it's helpful to take some time to think about how you will prepare for transitioning out of your role when the time comes. If you've only been engaged for a short time, it might be as simple as a short thank you and goodbye. However, if you have been in your role for a full term or a year, it's important to consider how to wrap up your time with your community partner. This is especially true if you've built supportive relationships as part of your service (e.g. mentorship), so that you don't just disappear on those with whom you've been working.  

Teen Vogue's "Nine Tips for Ending Your Internship on a Positive Note" has some useful tips on ending an internship that can translate well to wrapping up with your community partner. They are reiterated below, with specific consideration for community engagement work: 

🔍 Useful Resource: The PSU Career Center!

If you need real person, real-time support with translating community impact into future professional changemaking, want tips for how to ask for a good reference, or just need some ideas for the next step in your future career search - PSU's Career Center is filled with many amazing resources to help you explore your interests and land a job after graduation. 

Take a look at their website, and even better schedule an appointment with a career counselor to maximize your support for your job hunt. 

🔑 Essential Activities: Adding Engagement to Your Resume

As you wrap up your experience, consider how you will list what you did on your resume. Even if a role is unpaid, it can still be listed under "relevant experience," when the skills you used and the work you accomplished relate to future jobs for which you are applying! 

Using these resources below, take a moment to summarize your community engagement experience thus far in a format you could use on a resume format. Doing this while the experience is fresh will help make your job easier down the line!

How to Add Volunteer Work to a Resume: 

🔍 Useful Resource:  Transferable Skills Worksheet 

Are you asking yourself, what matters? How do I summarize the amazing impact and relationships I cultivated in a way that fits into a simple resume? The guide below can support translation of your experience and work with your community partner into the buzzwords that a potential employer will be looking for on a resume. 

Transferrable Skills worksheet.pdf

Now you are getting good at this! You have some new ideas, inspiration, and connections. How can you take your community engagement further? 

Getting a group together to gather signatures for an important measure? Preparing a team to testify for a policy at city hall? Want to launch a new service project or community event? 

Module 5 offers tools to sustainably lead engagment efforts with others!

Module 4: Reflection Survey

At the end of each module, we invite you to take the opportunity to share your work from the Essential Activities, and take take to consider three reflection questions. Follow this link to capture your outcomes, and we will send your complete responses to you. Faculty or teams may also use the Reflection Surveys to share feedback and reflection.

Objective: 

Reflection: At its simplest, reflection is about giving yourself time, space, and support to be transformed by what you are learning and experiencing. For each Toolkit module, you will be offered three "Essential Activities" built into each module, as well as the invitation to answer the "Big 3," the same three questions each time to support conscious consideration of your thoughts, feelings, and even beliefs, and how you hope they will inform your future actions.

🔑 Essential Activities: Module 4


Complete Module 4 Reflection Survey