Planning an event

3 phases of event organisation

There are three phases of event organisation:

Pre-event—consisting of items that need to be completed prior to event commencement.
During the event—consisting of items that need to be completed while the event is being held.
Post-event—consisting of items that need to be seen to after the conclusion of the event.

Create a checklist of important actions that need to be completed for the pre, during and post event phases.

Contingency Plans

Contingency means a possibility, something that may or may not happen depending on circumstances.

When planning any sporting event, organisers must have contingency plans in place for any unexpected occurrence. Unexpected occurrences could include wet weather, extreme temperature conditions or equipment failure.

Consider the contingency plans that already operate in your school.

2. Document your answers to the following questions.

What happens when it rains on sports days?
What happens when a teacher is unwell and can't take their classes?

a-sample-of-contingency-plan-for-public-school-in-the-philippines.pdf

SAMPLE PLAN

PASS Carnival Application

3. a) Design a contingency plan for your up coming PASS carnival. Consider the following:

- What could go wrong?
- What emergencies may arise?
- How can the unplanned events or emergency situations be dealt with/solved?

b) In preparation for the PASS carnival, create a checklist of important actions that need to be completed for the pre, during and post the PASS carnival.

Application question

4. Discuss the factors that contribute to maximising participation and promoting enjoyment when planning events.

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