Information for Awardees

Support for Awardees Folder

Helpful documents can be found and downloaded here.


Grant category group quarterly check-in meetings: September 2021, December 2021, March 2022, and June 2022

Individual mid-project check-in calls

Provide an openly-licensed version of all project deliverables to PA GOAL by June 2022

Submitting final report by June 2022

Distributing a brief survey provided by PA GOAL to all students enrolled in each section of the course(s) to be taught in the 2021-22 and 2022-23 academic years, and sharing raw data received with PA GOALS program staff

Contact Us

For funding questions:

For other questions:

End of Project Reporting

Required reporting and documentation to be provided at the proposed project end date (no later than June 2022)

  • Documentation of courses supported through program funds and activities during the 2021-22 or 2022-23 academic year

    • Course name, number, and brief description; name and email of the instructor of record for each section; institution where each course is taught

    • Final syllabus and reading lists of sections taught

    • Actual number of students enrolled in sections/courses taught in 2021-22, anticipated number in 2022-23

    • Actual cost avoidance per student per semester (as projected in the Savings Estimates section of this proposal)

  • Estimated or confirmed future courses to be supported through adoption of created materials

  • Results of any additional assessments or evaluations of the project deliverables conducted by team members

COUNTER5 or comparable usage data for all content licensed with grant funds during the semesters of adoption (Library Licensed Materials only)

Distributing a brief survey provided by PA GOAL to all students enrolled in each section of the course(s) to be taught in the 2021-22 and 2022-23 academic years, and sharing raw data received with PA GOALS program staff

Make a Change to Your Project

Fill out this Revision Request Template and submit to

Disbursement Policies

Grant Funds Supporting Team Member Services

PA GOAL will issue funds for team member services at a rate of 50% at the start of the project and 50% upon receipt of all project deliverables, including the final report. This includes all payments in the approved budget listed under “Services provided by Team Members”.

Grant Funds for All Other Reimbursable Costs (Pre-approved/Budgeted Expenses)

All approved expenses from the category “Reimbursement of other Project Costs” in the final grant budget may be funded at the time of need. Please attach documentation of confirmed actual costs for all incurred expenses with your invoice as a single PDF file.

PALCI uses the service to send payments. The system will send an invitation to the email address provided on the invoice to create an account if you or your institution would like to receive electronic payments; otherwise a paper check will be produced and sent to the mailing address provided on the invoice.

How to Submit Invoices

50% of payments to team members will be disbursed upon award, and 50% upon delivery of final report

Payments or reimbursements to service providers or for approved expenses will be made upon receipt of documentation

You may submit the completed invoice via email to Please use the subject line “Grant [number] - Invoice submission” to ensure prompt processing.

If you have any questions about the invoicing and disbursement process, please contact me at, with a subject line including the grant number and the phrase “Invoicing help”.

Invoice Format

Please use the PA GOAL invoice template to request the initial disbursement of funds for your project.

You will need to complete all highlighted sections of the invoice template with your own institutional and project information. Please number each invoice with the grant number and date in the following format: PAGOAL[GRANT NUMBER]_[DATE]. Each invoice must include a list of itemized costs in each invoice submitted, aligned with the approved budget in your grant agreement.

If required by your institution, you may instead submit an invoice using an alternate format. In this case, please be sure to include the following information:

  • Grant number

  • Date invoice is submitted

  • An itemized list of expenses that follows the approved budget for the project, including category or services, description of services, and amount for each item

  • The total amount to be paid on this invoice


    • Recipient Name

    • Company Name

    • Street Address

    • City, ST ZIP Code

    • Phone: [Phone]

    • Email: [EMAIL ADDRESS]

Payments Made Directly to Individuals

For projects that are contracted with the lead applicant (rather than with a home institution), we can also work with you to accept invoices directly from vendors or service providers in lieu of reimbursing the lead applicant for expenses, if desired. Please contact for assistance.

** All individuals that will
directly receive payments for services through the grant must complete and return a W-9 form to**

Student Survey

  • Distribute the brief survey to all students enrolled in each section of the course(s) to be taught in the 2021-22 and 2022-23 academic years, and share the raw data with PA GOAL’s program staff

  • You may need time to secure IRB approval or exemption at your institution. You may select the most appropriate time to survey your students based on your own best judgement.

  • When the survey is completed by your students, please submit the raw data following the template as either a CSV or Excel spreadsheet to, using the subject line "Grant [##]: Student survey results, Fall 2021.

  • Please be careful to exclude any student identifying information.

  • In the text of the email, please include the name of the course and the semester it was taught.

  • The survey can be found here.

Final Report Template

While we only need one report, if your project includes team members, please have all members contribute to the narrative sections of this report. Project deliverables due by June 30, 2022 and final reports due by July 31, 2022.

Complete this report and submit to

The final report template can be found here.

Affordable Learning PA Resources

Past Events/Recordings

Affordable Learning Pennsylvania (ALPA) is a community of practice for academic libraries and higher education partners to advance textbook affordability for our students through education, collaboration, and advocacy at the state level to support open education in Pennsylvania. ALPA leads programs that create awareness, build expertise for community-led OER initiatives, and promote best practices and collaboration throughout the community. Sign up for the ALPA-News list to receive announcements of upcoming events.

Textbook Remix: An Introduction to LibreTexts for OER Editing

A recording of the event is now available

So, you’ve found an open textbook that you really like, but it’s not quite right for your class? LibreTexts might be the answer! Join us for this informal webinar to learn a little more about this online platform designed for customizing and distributing open textbooks. From Gettysburg College, Scholarly Communications Librarian Mary Elmquist will provide an introduction to the platform, its structure and features, and Dr. Alice Brawley Newlin, Assistant Professor of Management, will speak on her ongoing experiences using LibreTexts to edit and implement an open textbook for a Statistical Methods course.

This session should provide insight for both instructors interested in LibreTexts for their own projects and for librarians and other staff on campus who work to support OER adoption. Please bring your questions, as there will be plenty of time for Q&A.

Presenters:Mary Elmquist (she/they) is the Scholarly Communications Librarian at Musselman Library, Gettysburg College. Their work in the Library involves management of Gettysburg’s institutional repository, The Cupola, as well as support for textbook affordability and open education initiatives at the College. In summer 2019, Mary led an informal webinar for Gettysburg College instructors detailing the basics of editing OER in LibreTexts; a recording of the session is publicly available in The Cupola.

Alice Brawley Newlin is an Assistant Professor in the Department of Management at Gettysburg College, where she teaches several sections of Introductory Statistics each year. Alice moved from a required pair of paid textbooks for this course to an edited open-access textbook in fall of 2020. In addition to working with the LibreTexts platform, Alice has particular experience with coordinating this change with a colleague who teaches the course, too; what to consider when importing OER from outside of the LibreTexts; and shifting to a mindset and process of continual improvement when using OER.

So you want to publish an OER: A Conversation about the Basics

Recording is now available, Access Passcode: 2V&8S0Fq

Creating and publishing an openly licensed educational resource can seem daunting at first, but it needn’t be. In this session Chris Barnes, Scholarly Communications Librarian at F&M and co-chair of the ALPA OER Publishing & Repositories Working Group, will run a very informal webinar on the basics of creating, licensing, and publishing a new OER.

An Introduction to Pressbooks and its Applications for OER

Recording is now available, Access Passcode: zb1EWn5+

This session will introduce participants to Pressbooks, an authoring platform that can be used for OER projects. Attendees will explore features of Pressbooks, view examples created by instructors, recognize ways that Pressbooks can be used to enhance projects through interactivity, and explore open pedagogy applications of the tool. This session is appropriate for those who are interested in learning more about authoring OER platforms, are creating and/or modifying an OER, or are supporting the creation and/or modification of an OER. Participants can create a free Pressbooks account if they wish to explore the tool prior to the webinar.

Course Development

Examples of projects that replaced their existing commercial textbook with no cost, open materials: Affordable Learning LOUISiana

Adaptation of OER

Below are resources on how to make changes to already existing open content.

BC Open Textbook Adaption Guide

Creating OER and Combining Licenses Part 1 (video from The Orange Grove Repository)

Creating OER and Combining Licenses Part 2 (video from The Orange Grove Repository)

Modifying an Open Textbook: What You Need to Know

Authoring Open Textbooks

Authoring Open Textbooks by the Open Textbook Network

BC Open Textbook Authoring Guide

Creative Commons Licenses

About the Licenses by Creative Commons

Creative Commons ‘Choose a License’ tool