Back to School Checklist

✔️Complete & Submit Parish Participation Voucher (for Participating Catholic Families)

• Parish Participation Voucher (for members OLG Church ONLY):  All participating Catholic families registered at OLG Church are required to complete online Parish Participation Voucher annually to receive parish-supported tuition subsidies.   It is available at this link:  Parish Participation Voucher for OLG  

• Parish Participation Voucher (for members of parishes other than OLG):  All participating Catholic families of other parishes are required to please print, sign, and return the Parish Participation Voucher annually to receive parish-supported tuition subsidies.   It is available at this link:  Parish Participation Voucher (English)  or Parish Participation Voucher (Espanol)

✔️Update FACTS Family Portal

• NEW FAMILIES Family Portal: The Family Portal will be your family's hub of information, including report cards and progress reports, announcements, and more.   Please contact Jackie Longino at jlongino@olgsch.org if you need assistance accessing your Family Portal in FACTS.  Click HERE to go to the FACTS Family Portal.  Our district code is OLG-NC. 

• ALL FAMILIES Update FACTS Family Portal Family and Student Information

Please make all of the following updates for your family.  Click HERE to go to the FACTS Family Portal.  Our district code is OLG-NC.

• • • • 1. Parent Profile Updated (Do we have your current email?  Current cell phone carrier?  Current home address?)

        2. Student Profiles Updated 

           • Medical Conditions/Needs  (Any new medical needs?  Any that your child has outgrown?)

           • Emergency Contact Information and Authorized Pick Up  (Any changes to this?)

           • Birthdays (Please verify that your children’s birthdays are included and correct so we can honor them.)

           • Any other missing information?  Please review and update all information.

✔️Set up FACTS Tuition and Billing

• • NEW FAMILIES Tuition and Fees: Tuition, technology, and self-help fees are processed through FACTS tuition and billing. Please contact Amy Voss at avoss@olgsch.org if you need assistance finalizing your enrollment through FACTS.  

  • CONTINUING FAMILIES:  For your convenience, no set-up in FACTS Tuition and Billing is necessary.  Your FACTS Tuition and Billing agreement will continue with the same plan (one payment, two payments, or monthly payments) and the same billing date as last school year.  To make a change to your current plan, please contact Amy Voss at avoss@olgsch.org.

✔️Order Uniforms

OLG students of all ages are required to wear uniforms to school. Click here to view the uniform options, or go to www.landsend.com and click on the uniform tab. Enter the Our Lady of Grace School code: 900155177.  It will prompt you to create an account for your student(s) and list the items available for the appropriate grades.

• OLG students must wear white or navy logo-embroidered tops that must be ordered only through Lands' End.  These are paired with pants, shorts, or skirts in khaki color, available through Lands’ End and many other vendors. Girls may also wear plaid skirts or jumpers, available only through Lands’ End.  Lands' End offers a variety of plaid uniform items including skirts, jumpers, belts, and headbands.

• Lands’ End also offers a variety of jackets, sweaters, and vests with OLG Logos.

• Lands’ End typically has sales in July offering 20%-40% off full-priced items or free or penny logos.  This is the best deal you can get on uniforms, so check the site regularly to try to catch a sale.  Logo-embroidered items need to be ordered several weeks ahead of time if you are ordering over the summer months. 

The complete uniform code summary is available in our handbook: Uniform Code 

✔️Order Uniform Hoodies (Optional)

• • Pullover Uniform Hoodies: Our pullover uniform-approved hoodies are available through our Spirit Wear store.  Click here to shop our year-round store.  

  • Full-Zip Uniform Hoodies: Our full-zip uniform-approved hoodies are available through Lands End.  Click here to shop.

✔️Order PE Uniforms (Middle School ONLY)

Middle school students are required to wear PE uniforms.  The uniform physical education required t-shirt and shorts must be pre-ordered through this link by June 30th:  PE Uniform Order  Families that do not order by June 30th can order through the PE Uniform Store in late July, but costs for shipping and packaging will be higher.  If you have any questions or problems, please get in touch with our PE teacher Janet Johnston at jjohnston@olgsch.org.

✔️Order Spirit Wear  (Optional)

Spirit Wear Store: Spirit Wear is great to collect for game days, OLG after-school and weekend events and activities, and Spirit Wear dress-down days.  Though not uniform-approved, our OLG Panther Family is often together outside the classroom, and these items are a perfect way to display your PANTHER PRIDE! For year-round options, click here.  

✔️Access Summer Enrichment for Students

Summer Enrichment Due:  Students entering grades 1 through 8 are required to complete summer enrichment in reading and math.  Assignments must be completed by the first day of school.  All assignments in all grades can be found at this link:  Summer Enrichment

✔️Access School Supply Lists

School Supply Lists:   Each grade level has required supply lists; lists for all grades can be found at this link: Supply Lists  

✔️Access Service Record (MIDDLE SCHOOL ONLY)

Service Record: Middle School students grow in stewardship and as servant leaders as they each serve at least 30 hours per school year in their parish and their community.  Middle School students are encouraged to begin their service in the summer.   The Service Record is available at this link:  Service Record 

✔️Submit VOLUNTEER Forms

Volunteer Forms: All of our families are involved in volunteer efforts in our school, and our Diocese has guidelines in place to ensure the safety of our students and families.  Please review the volunteer requirements and complete them. Resources for volunteers are available at these links:  Volunteer Forms

✔️Submit Medical Forms (Require Doctor’s signatures)

• • Annual Medical Forms:  If your child needs medication on campus (whether prescription or over-the-counter), you are required by the Diocese of Charlotte Catholic Schools Office to submit a NEW Medication and Physician Authorization Form and/or Asthma Treatment Form to the school each year.  The medication must be provided to the school in its original packaging and labeled in a ziplock bag.  We recommend that you have these completed and turned in at the start of the school year; we require they are turned in order for a school employee to provide medication.  Annual medical forms are available at these links:  Medical Forms

  • Sports Physicals:  Students who plan to participate in athletics are required to submit a physical.  Sports physicals are available at these links:  Medical Forms

  • Overnight Field Trip Medical Forms (Middle School ONLY):  Middle school students who plan to participate in overnight field trips are required to submit medical forms.  Overnight Medical Forms are available at these links:  Medical Forms

✔️Review the Family Handbook

Handbook:  Please read and review as a family. The handbook is available at the following link:  Family Handbook 

✔️Sign Up for Full-Time Extended Care (Optional)

All students enrolled in the school may use drop-in care for After School Care at any time without a need for additional registration, paying an hourly rate for each usage.  Alternatively, families who frequently require Extended Care can save money by signing up for Full-Time Enrollment in Extended Care.  Click here to register:  Full-Time Extended Care Registration

✔️Apply for our School Leadership Council (SLC) (Optional)

School Leadership Council (SLC) Vacancies: The Our Lady of Grace Catholic School SLC has openings for the upcoming school year. 

• • This Leadership Council plays an advisory and consultative role to the Principal and Pastor on matters concerning Our Lady of Grace School. Members are expected to set aside individual school or parish interests to work within the framework of the entire school community, thereby benefiting all students and families. 

  • To be eligible to serve, a member must:

    • 1. Be a parent with students at Our Lady of Grace Catholic School

      2. Have a genuine interest in and commitment to improve and promote Our Lady of Grace Catholic School

      3. Be able to work effectively with others to achieve consensus

      4. Be able and willing to make necessary time commitments to attend monthly evening meetings including active participation on board committees

      5. Make all efforts to attend related board and school activities and events throughout the school year

      6. Be able to commit to a term of office for two or three years

Interested individuals should apply online at  SLC Interest Form

✔️Learn More about our Panther Family Association

Panther Family Association:  All families at OLG are members of our Panther Family Association and are invited to participate in our fellowship and support! Learn More

✔️Check Out the Panther Athletic Club

Panther Athletic Club (PAC):  Support our OLG Panther Athletics programs and become one of our loyal Panthers Fans! Learn more about the PAC:  Click HERE!