September 5th, 2025

2025-2026 Reporting Dates(please click this link)

Morning Drop-off/Afternoon Pickup

A friendly reminder that parents are not to enter the school yard in the morning before school or during recesses. After school, parents may enter the school yard to pick up their children if they do not take the bus home. As well, dogs are not permitted on the property as we have students with allergies and a fear of dogs.

Important Action Items for Parents/Guardians

1. Student Information Verification 

*This is required every year* 

Please log into the PARENT PORTAL HERE to verify that all student information is correct. If there are any changes to be made, please fill in the form and email the school with the correct information. Let us know which information to remove and information to add. Should any information change over the course of the school year, please ensure you let us know. 

2. Responsible Use of Technology Agreement 

*This is required every year* 

Please log into the PARENT PORTAL HERE to review the Acceptable Use of Technology Agreement. Please read this with your child/ren. Both student and parent initial and sign. 

3. Consent for Use & Disclosure of Information 

*This is required every year* 

Please log into the PARENT PORTAL HERE to review the Consent for the Use and Disclosure of Student Information. 

4. Medical Conditions and/ or Medications URGENT 

*This is required every year* 

If your child has a serious medical condition, allergy, etc., it is your responsibility to: 

-Inform us of the condition using the Medical Condition Forms 

-Submit a Plan of Care 

-Email or submit all forms to the school. All information and forms are located on the Board website. 

5. School Cash Online 

Are you signed up? If not, SIGN UP HERE! All school purchases are done through Schoo lCash Online (hot lunch, field trips, special events, etc). 

6. SchoolMessenger 

Are you signed up? If not, SIGN UP HERE! All school correspondence is done through SchoolMessenger so it is imperative to sign up to not miss anything school/ classroom news. You will not receive messages unless you have signed up. 

7. OSTA - Bus 

Are you signed up for communications from OSTA? If not, SIGN UP HERE! OSTA sends out emails informing parents of late or cancelled buses to those who have signed up for these communications.

New - Blue Box Recycling

This year, blue bin recycling for plastic, glass, and metal will no longer be available at our school. The contractor who previously serviced blue bin recycling for all four Ottawa school boards chose not to continue when the contract ended in July, and unfortunately, a replacement service has not yet been secured. While we share in your disappointment, we are hopeful that this service can be reinstated in the future.

Paper and mixed fibre recycling will continue as usual. In the meantime, we ask students to bring any plastic, glass, or metal recyclables back home for proper disposal in household blue bins. To help reduce waste, we are encouraging families to embrace the Boomerang Lunch and Reusable Water Bottles.

• Boomerang Lunches: All wrappers, containers, and food scraps are returned home in your child's lunch bag. This allows families to see what has been eaten and to recycle or compost appropriately. 

• Reusable Water Bottles: Encourage your child to refill a reusable water bottle instead of bringing disposable plastic bottles.

As with any new initiative, we will work together to support efforts to reduce waste and for helping your child make environmentally responsible choices each day.

Volunteering

If you are interested in volunteering at the school for field trips, hot lunches and special events, you must be on the school volunteer list. To add your name to the volunteer list you must email the OCSB volunteer coordinator at www.ocsb.ca/contact/volunteers/ to begin the process. Please note that a police records check for the vulnerable sector will be needed. The records check is sent directly to the volunteer coordinator and not to the school.

Student Absences/Late Drop off/ Early Pick-up Procedures

If your child will not be attending school for any reason, please call the school at 613-824-8541 or email us at Convent.Glen@ocsb.ca. Please leave your child’s full name, class, grade and reason for absence on the answering machine if calling after hours. 

If your child is late to school, you will need to sign them in. We have a sign in table set-up between our two entry doors at the front of the school. Once they are signed in, we will send them to their class. Please note that if you arrive at the school during O’Canada and morning prayer, you will need to wait outside until the morning routine is finished.

If you need to pick your child up during the school day, please email the school at Convent.Glen@ocsb.ca or phone the school at 613-824-8541 to let us know.  Once you arrive in the parking lot, please call the school and your child will be called down to the office.  Please make your way to the front of the school to sign your child out. Students will not be permitted to wait in the office in the event that you are late arriving to pick them up.

Illness or Accidents at School

If your child becomes ill or is injured at school they will be escorted to the office. If the injury or illness is severe, a call will be made to the parents and/or 911 emergency.  If your child feels better, or in the case of a minor injury for which first aid is administered, they will return to their classroom. Parents will be notified in the case of any reported accident that involves a bump to the head.  

Parents are asked to contact the school immediately if your child is at home sick due to a contagious condition such as pink eye, chickenpox, fifth disease or head lice.  When a child is sick at school, the office will contact the parent or guardian. Please do not send your child to school while they are recovering from an illness. A child is not to be sent with a request to remain indoors during recess as there is no supervision available.

Allergies

Please be aware that there are students and staff members in our school with severe life-threatening food allergies including peanuts, nuts, shellfish, sesame, kiwi, coconut, eggs, dairy products. These individuals are diagnosed as anaphylactic. Anaphylaxis is a medical condition that causes a severe reaction to specific foods and can be fatal. Your child’s teacher will share specific information about possible allergies in their classroom.  Convent Glen Catholic School strives to be a scent-free environment for the safety of staff and students.  We thank you for your cooperation in helping to keep all of our students and staff safe.