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When are the quarterly reports submitted?
On or before the dates that you specify on the IHIP.
Our suggested dates are Nov. 15, Feb 5, April 10, June 15
What must be on the quarterly reports?
Total number of hours of instruction during that quarter.
Description of the material covered in each subject listed on the IHIP.
Either a grade in each subject or written narrative.
Written explanation if less than 80% of the material planned for the quarter was covered.
What are the required hours of instruction?
Homeschool Instruction is calculated by hours, not school days
The substantial equivalent of 180 days of instruction shall be provided each school year. In the event that less than 80% of the coursework planned for any quarter has been completed, a written explanation is required.
Grades K-6: 900 hours of instruction per school year (approximately 225 hours per quarter)
Grades 7-12: 990 hours of instruction per school year (approximately 250 hours per quarter)
Instructional time ≠ Seat time
Do the hours need to be reported by subject?
No, just total number of hours per quarter is required.
However... It is recommended that hours per subject be included in the secondary grades so that units can be determined.
108 hours = 1 unit (27 per quarter) 54 hours = 1⁄2 unit (13.5 per quarter)
How extensive of a description should I include?
Think of the IHIP as a tool to help us celebrate your child’s learning journey together. You don’t need to overcomplicate it—simple is often best! Some families choose to list chapter titles, topics, or themes. Others keep a brief journal or log of what’s being covered.
One helpful approach we’ve seen is including a table of contents with your IHIP. That way, when it’s time for quarterly reports, you can easily refer to page numbers, chapters, or specific lessons—it keeps things clear and organized for everyone.
Does the grade have to be a number grade?
The regulations do not provide for any specific evaluation method.
Either a grade for the child in each subject or a written narrative evaluating the child’s progress
An explanation is needed if less than 80% of the material was covered.
Does BOCES respond to the quarterlies?
The quarterlies are evaluated by BOCES for compliance only and BOCES is not required to respond to your quarterly reports.
BOCES will acknowledge quarterlies if you have an email on file
BOCES will keep a running total of hours and the reports will be kept in your child’s record.
REMINDER: You are responsible for keeping copies of ALL paperwork sent to this office.
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