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Frequently Asked Questions
Frequently Asked Questions
LOCATION
LOCATION
Q: Where is the conference being held?
Q: Where is the conference being held?
A: Ontario Tech University,
A: Ontario Tech University,
2000 Simcoe St N, Oshawa, ON L1G 0C5
2000 Simcoe St N, Oshawa, ON L1G 0C5
ACCOMODATIONS
ACCOMODATIONS
Q: Where can I stay overnight?
A: There have been blocks of room reserved at the residence and nearby hotels. Please visit the accommodations page of the website or the program.
Q: Will there be a shuttle between the hotels and conference site.
A: No. Unfortunately, the distance between the hotels and the site would make this very expensive.
CONTACT US
Q: How can we contact OAME2025?
A: You can contact inquiries@oame2025.ca for general information. You can also contact:
registration@oame2025.ca
exhibits@oame2025.ca
hospitality@oame2025.ca
FOOD SERVICE
FOOD SERVICE
Q: Is lunch included in the conference fee?
A: Yes, a boxed lunch is included; however, you also have the option of opting out of lunch service and receiving a discount. This is done in MCIS.
Q: Where will lunch be served?
A: Boxed lunches can be picked up on the lower level in the SHA building near registration. Look for signs for your lunch selection. Please have your lunch ticket available. There are several areas that will be available for eating including atriums, some rooms and outside, weather permitting.
Q: Is breakfast included?
A: Breakfast is not included as part of the conference. Some of the hotels in the area do offer breakfast as part of their room fee. There is a Tim Horton's onsite.
Q: Will there be coffee and tea available?
A: There will be complimentary coffee and tea each morning. It will be located in the SHA building and in Hunter’s Cafe. Our Thursday coffee station is sponsored by Nelson.
Q: Are there water refilling stations?
A: Yes, there are refilling stations on campus. Please bring a reusable water bottle so that you may stay hydrated and prevent waste.
Q: May I bring my own food into the venue?
A: An individual may bring their own food into the venue. Please be aware that there may be food allergies. There is a Tim Horton’s onsite and some small fast food places nearby, but not directly on campus.
Q: How are dietary restrictions handled?
A: Delegates indicate their restrictions on the MCIS registration site before they select their sessions. There will be a separate section in the servery for these people.
EXHIBITORS
EXHIBITORS
Q: Will there be an Exhibitor area?
A: Yes. Exhibitors will be spread throughout the venue in the atriums and Hunter's Cafe in the UB Building. There will be time at lunch and between sessions for you to visit their booths.
Q: Is there a tech playroom?
A: There are two small study rooms in UA (first floor)where there is an opportunity to try out some of the technology available from the exhibitors.
Q: What are the Exhibitor Hours?
A: Thursday 8 a.m. - 5 p.m. ; Friday 8 a.m. - 2:45 p.m.
HOSPITALITY
HOSPITALITY
Q: Will there be a hospitality table to help us with things like local restaurant reservations?
A: Yes. There will be a hospitality booth where you can get help with reservations, information about local activities, and answers to any questions you may have about the conference.
Q: Will there be any social events?
A: There is a trip to NEBworld to bowl on Thursday evening. This option is available to select in MCIS as part of registration.
Q: Are there maps available of the facilities?
A: There are maps available. We hope to add them here soon.
MEDIA
MEDIA
Q: Will there be wifi?
A: Yes. There will be wifi that will be accessed using a specific login.
Q: Will the program listings be available online?
A: Yes, they are accessible on www.oame2025.ca and within MCIS.
Q: Are there computers for delegates to use/borrow/rent?
A: No. All sessions requiring computers are BYOD.
PARKING
Q: Is parking included in the conference fee?
A: Yes, parking is included. Please park in Founders 2 Lot. If you are staying in the residence, please park in the Commencement Lot which is much closer to the residence.
Q: Will there be accessible parking available?
A: Yes, there are a limited number of accessible parking spots available.
PROGRAM
PROGRAM
Q: Do we need to wear our ID tags?
A: Yes. Due to the nature of our venue and the numbers registered, your tags will be checked for the keynotes, and some of the featured speakers and sessions.
Q: How will I know which room to go to for the keynotes?
A: Due to the nature of the venue, unfortunately, only 250 people will actually be in the keynote room. Other delegates will see the keynote over a livestream in one of the overflow rooms. When you register, you will be able to select the room and you will be given a coloured piece of paper (ticket) that will indicate which room you will go to for the keynote. Please keep the paper with your nametag as it will be checked at the entry to the keynote spaces.
PROGRAM
Q: Where can I read about the featured speakers?
A: You can read about them here on the OAME2025 website.
Q: What is the daily schedule?
A: Thursday’s daytime schedule is from 8:30 a.m. to 4:45 p.m. Friday’s program is from 8:30 a.m. to 4:45 p.m.
Q: Is there a Saturday program this year?
A: In the past, the Saturday program was often poorly attended. People would frequently sign up for Saturday sessions, but not attend, deciding to go home early. For 2025, we are not offering Saturday programming.
Q: What types of sessions are available?
A: Featured speakers present in a larger room at the same time as the other breakout sessions. Regular breakout sessions can be presentations, hands-on, or technology-oriented. Keynote speakers will be during times that there are no other sessions. Sessions offered by our exhibitors must be pedagogical in nature, and not be sales promotions.
Q: Into what strands are the sessions categorized?
A: With an overlying theme of Making Math Come Alive in 2025, the conference strands are:
· Culturally Relevant Pedagogy
· Integration (Cross-Curricular)
· Well-Being
· Balanced Mathematics
· Balanced Assessment
· Access and Equity to Math Learning
Q: Will presenters’ notes be available online?
A: Yes, many presenters will upload their notes. This will be done on a presenter basis. If you would like resources from a session, please speak to the presenter.
Q: Where can I read about the featured speakers?
A: You can read about them here on the OAME2025 website.
Q: What is the daily schedule?
A: Thursday’s daytime schedule is from 8:30 a.m. to 4:45 p.m. Friday’s program is from 8:30 a.m. to 4:45 p.m.
Q: Is there a Saturday program this year?
A: In the past, the Saturday program was often poorly attended. People would frequently sign up for Saturday sessions, but not attend, deciding to go home early. For 2025, we are not offering Saturday programming.
Q: What types of sessions are available?
A: Featured speakers present in a larger room at the same time as the other breakout sessions. Regular breakout sessions can be presentations, hands-on, or technology-oriented. Keynote speakers will be during times that there are no other sessions. Sessions offered by our exhibitors must be pedagogical in nature, and not be sales promotions.
Q: Into what strands are the sessions categorized?
A: With an overlying theme of Making Math Come Alive in 2025, the conference strands are:
· Culturally Relevant Pedagogy
· Integration (Cross-Curricular)
· Well-Being
· Balanced Mathematics
· Balanced Assessment
· Access and Equity to Math Learning
Q: Will presenters’ notes be available online?
A: Yes, many presenters will upload their notes. This will be done on a presenter basis. If you would like resources from a session, please speak to the presenter.
REGISTRATION
Q: When will registration close?
A: Registration for the in-person conference will close on April 17th.
Q: Where is the registration area?
A: The registration area will be on the lower level of the SHA building.
Q: How can I register?
A: Registration is online at http://oame.on.ca/mcis/index.php, with payment by credit card.
Q: What is your cancellation policy?
A: If you cancel on or before April 8, 2025, we will refund your fee, less a $25 administration fee. Because we are locked into our contract by that date, no refunds will be issued after April 8.
Q: What is the on-site check-in process?
A: Delegates check-in alphabetically by last name. Delegates receive their ID card and proceed to the next table to pick up their lanyard, and any inserts. In order to respect the land and decrease the amount of waste, we will not be providing a bag, please bring a reusable bag to use at the conference.
Q: Where can I get a receipt?
A: You should have received a receipt via email shortly after paying your conference fee. If not, you can print the Registration Confirmation Page as your receipt. School boards have regularly accepted either form for reimbursement.
Q: At what time will on-site check-in open?
A: Wednesday, May 7, from 6:00 p.m. to 8:00 p.m.; Thursday, May 8, from 7:15 a.m. to 3:15 p.m.; and Friday, May 9, from 8:00 a.m. to 10:00 a.m.
Q: Is membership in OAME included?
A: Yes, all regular registrants receive a one-year digital membership in OAME (a $50 value). Rebates are provided to local chapters, so make sure you indicate your local chapter in the OAME Membership page of the Update Info section in the MCIS registration site.
Q: Will walk-in registration be available?
A: Possibly. Some past conferences have been at capacity. If that is the case, we will not be accepting walk-in registrations. Check our website in mid-April for clarification.
Q: Once registration has closed, can I still view my registration and print my receipt?
A: Yes, login at http://oame.on.ca/mcis/index.php. Select “View My Registration Info for OAME 2025 Annual Conference”. Then select “Confirm Choices and Receipt” to print your receipt.
Q: Can I change my session selections?
A: Yes, you may make changes up to April 17th. After that date, all schedules will be locked in. However, at the conference, there will be a situation room close to the registration area. There, you can get help to take care of changes in registrations, registration problems and outstanding fees.
Q: Can delegates share their registration?
A: Yes. If you notify us at MCIS@oame.on.ca, we can set up a separate ID card for both people. Alternatively, we will have a drop-off table/box in the registration area as people exit. Partners can pick up their shared ID tag on Friday morning.
Q: I have a group of potential delegates whose registration will be paid by a single host organization. Is there a process to handle such groups?
A: Yes. Please submit this Google Form and provide the name of the group, a contact person, and their email address. We will assign a group code that enables the members of the group to register. The host organization will then be invoiced. Note that group codes do not reserve spaces, they are simply a convenient way of centralizing payments.
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