Registration & Enrollment

REGISTRATION SCHEDULE

• For the Fall term, registration begins during the month of April

• For the January term, registration begins during the month of October

• For the Spring term, registration begins during the month of November

• For the Summer term, registration begins during the month of February

REGISTRATION APPOINTMENTS

For fall and spring semester registration, undergraduate students are assigned appointment times to register. Appointments are scheduled during the first five days of registration, and they are assigned on the basis of accumulated credits (including attempted hours); those with the highest number of credits register first and those with the fewest credits register last. All graduate students are permitted to register on the first day of fall and spring semester registration.

ENROLLMENT NUMBERS

By the end of the second week of registration, instructors generally have a good sense of their course enrollment. You should anticipate that your enrollment will continue to increase somewhat since newly admitted students typically register later than continuing students. However, if your enrollment is less than Gallatin’s enrollment minimum of eight students, please contact the Office of Faculty Affairs (facultyservices.gallatin@nyu.edu) about creating a course flyer.

REGISTRATION RESTRICTIONS

The student registration system remains open until the end of the second week of classes. After the first week of classes, however, Gallatin restricts registration on all closed courses. This restriction requires students to obtain departmental consent in order to register. If you would like to give a student permission to register, please see the section below, Enrolling Students in a Closed Course.

Please see Class Rosters on the NYU website. 

PROCESS FOR STUDENTS

• When the course enrollment limit is reached, students may have the option of putting their names on an electronic waitlist; most Gallatin courses have electronic waitlists, though not all NYU schools and departments offer electronic waitlists. 

• If a registered student drops the course, the first student on the waitlist is automatically enrolled in his or her place, providing this student has set up a SWAP course (this is the course they would be willing to drop in the event a place opens in the waitlisted course). The electronic waitlist remains active until the end of the second week of classes.

• For more information, see Gallatin's student guide to Waitlisting & Swapping.

WHAT TO EXPECT FOR INSTRUCTORS

• During the first week of classes, your class roster may fluctuate as registered students drop the course and waitlisted students move onto the class roster. 

• You should also anticipate that some waitlisted students will attend the first class meeting and ask for your permission to register. While it is impossible to predict whether or not openings may become available, we would advise you to encourage students who are lower on the waitlist to look for another course.

• To view your waitlist, go to your class roster via the Faculty Center in Albert, and change Enrollment Status from "Enrolled" (the default) to "Dropped" or “Waiting.”

Gallatin would prefer that your enrollment remains at or near the official enrollment limit. However, you may admit one or two additional students beyond the enrollment limit, provided your classroom seating capacity can accommodate them. You may use your discretion about whom to let into the course: you may follow the order of the waitlist, accept graduating seniors, consider special cases, etc.

To give students permission to register:

1. Email Gallatin’s Office of Student Services (studentservices.gallatin@nyu.edu), giving them the name and email address of the student, as well as your course number or course title.

2. Gallatin’s Office of Student Services will then give the student a permission number, enabling him or her to register.

The Gallatin School does not have a formal auditing status. Students who wish to attend a course in which they are not registered must obtain permission from the instructor.

GUIDELINES AND RESTRICTIONS

• Auditors are expected to follow the same syllabus as other students, attending classes regularly and completing weekly courses assignments.  Any exception to these arrangements must be approved by the instructor.

• Auditors do not appear on your class roster or grade roster.

• Auditing is generally not permitted for individualized projects (independent studies and tutorials), but in some circumstances, students may be able to audit a tutorial with special permission from the dean’s office.

• Audited courses cannot be used to fulfill degree requirements such as the liberal arts requirement, the historical and cultural requirement, or the interdisciplinary seminar requirement.

• Instructors should limit the number of auditors to one or two students per course.  Auditing is also contingent on classroom capacity.

MANUALLY ADDING AUDITORS TO BRIGHTSPACE

Students should only be manually added to a Brightspace course site if they are auditing. To do so:

1. Log into Brightspace and navigate to your course site. 

2. From the main menu at the top, select More Tools > Classlist >  Add Participants > Add existing users > enter search terms (e.g. netID). 

3. From the search results list, check the box next to the student you want to add. For "Select a role," choose Students/Manual Students, and click Enroll Selected Users.

Important Notes:

• Do not manually add students who register late. Students who register for your course via Albert (i.e. not auditors) are automatically added to your Brightspace Classlist immediately at the time of creation, but add/drops may take up to 4 hours. It is STRONGLY recommended that instructors do not manually add students before this automatic process takes place.

• Students should never be added as instructors.