Ordering Procedures

A shared folder has been created for your school in Google Docs. Please use the folder to upload and store orders (supplies, books, etc...) when ordering with money from Media Services. The folder name is: School Name School Number 18-19. For example: Monroe 150 18-19.

Please remember that before you purchase anything or place any order, you must have a purchase order in place or you will be signing and Illegal Purchase Form!

Ordering Process Reminders:

1. Select the material you want to order.

2. If this is a new vendor, allow time to get the vendor set up in the system. Contact Toni (tparrie@norman.k12.ok.us) to set up the new vendor.

3. Prepare a list, order form, print cart, or print a pdf of order from online source, etc. When naming the list to save please include your 3 letter school code at the beginning and the vendor. For example: wmsfall19bond - PermaBound

4. If you are ordering from a vendor that allows you to share the list such as Follett, you can share the list. If you need help with sharing the list, contact Toni. If you need help using one of these lists, contact Toni or Stacy.

• Follett ­ User Name : isc
• Perma-Bound ­ User Name: normanisc

5. If sharing the list is not an option, upload a pdf or other electronic format of the list or ordering information to your site’s order folder in Google Docs.

6. Enter the order information into the Purchase Order Request Form. The order information entered will include the vendor, the amount of the order, budget information, account information for any overage, etc. The link to the Google Form is here. 2018-2019 Purchase Order Request

PLEASE NOTE: Entering this information in the Google Form will alert Toni that a PO needs to be created for the order. A PO must be in place before any money can be spent!

7. Once the PO is created, Toni will either place the order or send the PO to you via email (depending on what you selected on the Google Form). A copy of the PO will also be saved to your folder.