Policies and Procedures

The following outlines the principles and policies that students are expected to observe. Here you will find information on policies around use of Electronics, Dress Code, Conduct, Smoking, and the like.


Assessment Policy 2017-2018

Students are expected to complete all assessments on or by the date designated by the teacher. This includes the completion of tests and quizzes, and also the submission of assignments such as labs, modules, essays, projects, portfolios, etc. Assessments must be completed in a timely manner in order for teachers to effectively direct their instruction, and monitor their students’ understanding and achievement.

If an assessment is not completed on the scheduled date, a zero will be assigned as a placeholder. It will be the responsibility of the student and parent/guardian to contact the teacher to document a valid reason for the assessment not completed. The zero will be removed once the assessment is complete, or will remain permanently once the final deadline to complete or submit the work has passed (see details below).

The teacher must make contact with a parent/guardian via phone call or email on the day of the missed assessment. Parents/guardians are responsible to ensure that the contact information they have provided in PowerSchool (email and phone number) are correct and up-to-date.

If the reason is deemed valid (Valid reasons may include, but are not limited to, illness, medical appointments, injury, hospitalization, incarceration, school sponsored trips/activities, approved educational travel, or death in the immediate family. Schools may require the submission of documentation to support valid reasons.)

  • In the case of a course with a pre-public, or comprehensive final in a non-public course, the missed test or assignment shall be inserted into GradeBook as 0% excused and replaced with the corresponding grade of a later test or year-end evaluation. Students who lack sufficient evaluation at the end of a reporting period for a shared evaluation or reporting period may be required to write an addtional “pre-pubic” at a time assigned by the teacher.

For a test or quiz:

  • A new date for the assessment (the same test or a similar test) may be set (e.g., subsequent day, pre-determined rewrite time). The assessment can be an alternate version of the original or a different type of assessment, as determined by the teacher. If the student fails to complete the test on the new set day without a valid reason, a zero will be entered. A student who refuses to complete an assessment will be given a zero.

For an assignment:

  • 10% will be deducted from the assessment if it is not passed in on time. The work will be accepted for up to three school days after the original due date, and on the fourth day the mark will be permanently entered as a zero.

If the reason is deemed invalid (Invalid reasons may include, but are not limited to, forgetting/claiming to not be aware of the date of the assessment, refusal to write the assessment, unpreparedness for the assessment, non-medical/non-urgent appointments (i.e hair appointments), and family vacations without notification and discussion with the classroom teacher).

  • In the case of a course with a pre-public, or comprehensive final in a non-public course, the missed test or assignment shall be entered as 0% and later replaced with the corresponding grade of a later test or year-end evaluation, with a deduction of 10%. Students who lack sufficient evaluation at the end of a reporting period for a shared evaluation or reporting period may be required to write an addtional “pre-pubic” at a time assigned by the teacher. Mark reduction on an assessment cannot result in a student receiving a mark of less than 50%.

For a test or quiz:

  • A “second chance” date for the assessment (the same test or a similar test) may be set, with the date and time to be determined by the teacher (e.g., subsequent day, a predetermined rewrite time). The assessment can be an alternate version of the original or a different type of assessment as determined by the teacher. 10% will be deducted from the overall mark on the test. If the student fails to complete the test on the new set day, a zero will be given. A student who refuses to complete an assessment will be given a zero.

For an assignment:

  • 10% will be deducted from the assessment if it is not passed in on time. The work will be accepted for up to three school days after the due date, and on the fourth day the mark will permanently entered as a zero.

Documentation is needed to support all valid reasons for a missed assessment - either a phone call, note, or email to the teacher from the parent/guardian. This is the responsibility of the student and parent, and should be done on the day of the incomplete test or assignment. Extenuating circumstances will be considered and decisions will be made by a combination of stakeholders such as teachers, student, parents, and administrators. This will include students with accommodations.

Any student who cheats on an assessment (including plagiarism, copying work from other students) will receive a zero. No second chances or rewrites will be given and the zero will not be replaced by a comprehensive test, etc. NLESD guidelines are supportive of this action.


SAFE AND CARING SCHOOL POLICIES

Please be consistent in your adherence to these guidelines. Take many opportunities to educate students around our expectations which are clearly outlined in our PBS Matrix of Student Expectations.


Student Conduct and Behaviour Policy

Students will:

  • be respectful and courteous to teachers, visitors, students and all other members of the O’Donel community.
  • deal with disagreements with teachers in a mature, respectful manner outside of class time.
  • be punctual for all classes.
  • possess all necessary materials (including text books, calculators, pens and/or pencils, math sets, etc.) for each session of classes before homeroom in both the morning and afternoon. Access to lockers between classes is strongly discouraged as student movement through corridors is greatly impeded when students are opening lockers between classes.
  • always behave in a cooperative manner. Disruptive or violent behaviour will not be tolerated.
  • be in attendance for all school activities.
  • cooperate and assist the maintenance staff in maintaining a clean and pleasant school environment.
  • complete all homework assignments and projects as instructed by teachers.
  • follow teacher requests and directives, especially those that require students to report to the office.


Harassment, Bullying, Hazing and Other Violence Issues

Name calling, verbal, electronic or physical harassment, bullying, hazing and all other violent acts are completely prohibited. Anyone who has knowledge of these acts is asked to immediately speak with a teacher, the guidance counsellor or the administration. Full investigations and school and legal interventions (as required) will be pursued. All O’Donel members have the right to a safe and comfortable learning and working environment.


Dress Code

School is a formal learning environment. It is a work setting, not a play setting. The proper tone and atmosphere of the school are reflected in the way our students and staff are dressed. Furthermore, we are a senior high school and have representatives from business, post-secondary institutions, and government as frequent visitors to the school. It is imperative for us to be conscious of projecting a good image to the community and for students to learn how to dress appropriately. If your attire is not appropriate you will be directed to change your clothing before admittance to class.


Here are some simple guidelines which outline our dress code:

  • Clothing will not be permitted to be worn in school which may be considered by the O’Donel staff/administration to be outside the acceptable norms of modesty and good taste.
  • Remember that emergency evacuations can occur in any weather – which is another reason that proper clothing is essential.
  • Clothing with obvious references to alcohol, sex, drugs or containing offensive printed material is not permitted.
  • Outdoor jackets should not be worn in class as this contributes to students becoming too warm which leads to students being drowsy.
  • The dress code is in effect every school day including exam days and at school-related functions that take place outside school.


Bus Conduct

All students are reminded of the importance of bus safety. Students who engage in destruction of bus property, smoking, disruptive behaviour, or in any way endanger the safety of passengers or who are disrespectful of the bus driver, will be denied school bus transportation.


Cafeteria Conduct

Proper conduct is to be observed in the cafeteria.

  1. The choice and volume of music are at the discretion of the supervising teacher.
  2. Students are to ensure their eating area is left tidy before they leave. All trays must be returned to the table provided
  3. Students are to sit at tables while eating and are not permitted to stand against the heaters.


Vending Machines (available at recess as well)

Due to long delays in reaching class on time and disruptions to classes meeting in the cafeteria, student access to vending machines is not permitted at the change of classes or during class time. Bathroom permission does not permit use of the vending machines. Food and drink are never permitted in classrooms without the expressed permission of teachers for special activities. If there is an extenuating reason why you need to use the vending machines during classes, please obtain a note from your teacher before proceeding.


Card Playing and Gambling Games

Any games being played for the purpose of gambling are not permitted on school property. No card playing is permitted during class time.


Skateboards/Rollerblades or other wheeled devices

These are not to be used anywhere on school property where there is any potential danger to students, cars and property. They must always be stored in your locker.


Electronic Devices and CELL PHONE PROTOCOL

The staff at O’Donel High School acknowledges the importance of technology in the present and future lives of our students and in a number of instances; we believe personal electronic devices can be used well for instructional purposes. In this regard, the purpose of this policy is to reinforce appropriate, responsible use rather than ban electronic devices from our property. O’Donel supports the initiative of the Eastern School District in encouraging students to use electronic devices for educational purposes but only with the permission of the teacher. However, text messaging, making phone calls, taking photos of students and staff, and music playing are often inappropriate student activities for the learning and working environment. Moreover, these devices must never be used to harass or insult anyone in the O’Donel community.


Protocol for Cell Phones in the Classroom

  1. Upon entering the classroom, each student will silence his or her phone and place it in the assigned pocket of the “cell phone hotel” or another storage system of the teacher’s choosing. Teachers will determine how the storage slots are assigned.
  2. Students who are concerned about loss, theft or damage to their phones will leave them at home. Students should only store phones in their locker if they are diligent about locking their locker and do not share their combination with anybody.
  3. Teachers may allow students to use their devices, at their discretion, if and when they believe it is educationally beneficial for students to have their phones on their desk.
  4. In the event of an emergency, parents will call the main office and the student will be put in contact with the parent.
  5. If a student takes out his or her phone out during class time, he/she will be sent directly to the office with his or her device. Teachers will record this refusal as defiant behaviour in Review 360 and refer students to the office.Administration will contact parents/guardians and the student will be sent home for the remainder of the day. Subsequent offenses will result in suspension and loss of privilege to bring phones to school. More serious consequences will be put in place for repeated offenses.
  6. Students will not remove their phones during class time if they are leaving the room, unless they are being paged to the office or guidance offices or leaving the building with permission of parents/guar.
  7. During evaluations/testing/exams, all phones are required to be placed in storage until the end of class.
  8. The school is not responsible for the loss, theft or damage of any personal items, including electronic devices. Phones should be password protected.


Other Considerations:

  • Any use of any electronic devices that is blatant, defiant, or distracting is not acceptable and consequences will be put in place.
  • If a student is using any electronic device for bullying, intimidation, picture-taking (without permission of subject) or harassment, he or she will not be permitted to bring any electronic devices to school for an indefinite or agreed upon period of time as outlined in a contract after a meeting with parents and administration. Refer students to the “No Recording” poster. Suspensions will also be put in place. Please see District Policy for full details.


Illegal Drugs or Substances

Students who possess, use or are under the influence of illegal drugs on school property or at any school-related function are subject to immediate suspension. A student who appears to be under the influence of drugs or is suspected of being under the influence will not be permitted to remain at the school event; this offence will usually necessitate a contact with parents, School District, and/or police. It is unlikely that students will be permitted to attend other school events that year.


Alcohol

Students must not be present at any school-related function while under the influence of alcohol. A student who appears to be under the influence of alcohol or is suspected of being under the influence will not be permitted to remain at the event. An alcohol offence will usually result in immediate suspension and a contact with parents and sometimes, police. It is unlikely that students will be permitted to attend other school events that year. We ask for and expect student cooperation.


Weapons and other hazardous materials

Weapons and other hazardous materials are not to be brought onto school property. Administration will seriously investigate and respond to their presence on school property. An offence of this nature will usually necessitate a contact with parents, school board and/or police and will certainly result in a suspension.


Smoking

With the obvious health and safety hazards involved, it is the responsibility of the school to discourage smoking by our students. There is absolutely no smoking in any part of the school or anywhere on school property. An immediate suspension may be issued to students who choose to smoke in the building or on school grounds. The selling of cigarettes is illegal and absolutely prohibited.


Use of obscene language

Any communication of obscene language will not be tolerated on the school premises and is cause for suspension.


Suspension

Suspension is a penalty imposed for serious and/or repeat offences. While under suspension a student may not attend class, visit the school groups or other school functions, nor participate in extra curricular activities. Students are expected to keep up with school work by bringing home all materials and stay in touch with their classmates and teachers via e-mail. Parents are expected to ensure that school work is done at home as the suspended student will be responsible for all class work and assignments. The parents will be contacted when a suspension is given and a suspension letter will be placed in the student’s school file and a copy sent to the district office. The length and type of suspension may vary in accordance with the particular details of the offence.


Fire Alarm & Emergency Equipment

Any student who sets off a fire alarm without legitimate cause or who tampers with any other emergency equipment will usually be reported to the police and charged under the criminal code.


Student Drivers

Students and parents who drive to school should be ever mindful of safety, especially on school property. Dangerous operation of a motor vehicle on school property will usually be reported to the police and may result in loss of parking privileges. Students are asked to park their vehicles on the sides and back of the building. Students driving cars may not leave the parking lot before the busses exit.The front of the building is reserved for O’Donel visitors and staff.


Parking Lot Safety

The parking lot is very busy. You are asked to turn right when entering the lot from Ruth Avenue and to drive around the full lot to drop off students in front of the buildings. Do not leave the car on the parking lot side as it is very dangerous and slows traffic. There is one-way traffic on the front lot. Always turn right when leaving the lot.


Lockers

  • Every student will be assigned a locker in September.
  • All coats must be stored.
  • Students should make every attempt to not access lockers between morning classes as the halls are much too crowded so only go to lockers before morning sessions, at recess time, lunch time sessions and after school.
  • Lockers are school property and the administration maintains a list of combinations. The school reserves the right to remove locks (by force if necessary) to access a student’s property and to search lockers where there are legitimate safety or disciplinary concerns.
  • It is imperative that students remove the lock combination sticker from the back of their lock and that they do not allow anyone to see their combination. Book and personal theft can happen if students allow others to see their combinations; as well. students should be encouraged to twirl their lock when closing it to make sure it is locked.


Visitors to the school

Only visitors with legitimate business in the school will be admitted. Visitors must check at the office and wait to meet with school personnel and students.


Announcements (PA)

Announcements will be made each day at the end of period one. Announcements should be submitted to the main office on the appropriate form by 9 am each day.


Student Phone

Students are expected to make brief personal calls from the no-charge student phone in the main entrance or the pay phones when classes are not in session. The phone in the lobby will only be available before school, lunchtime and after school. The one phone in the general office is not to be used by students, except in emergencies when secretaries must speak with parents about a student’s request for an early dismissal. Remember that incoming calls cannot be answered if students are using the secretary’s phone.


Teacher Supervision

First bell rings at 8:12 and first class begins at 8:15. Teacher supervision in the building begins at 7:55. All internal areas of the building are supervised throughout during the school day and the bus boarding areas are supervised as students exit at 2:15.


Letters of Reference

It is our pleasure to provide reference letters for students who have attended regularly, cooperated respectfully and committed to their studies. As preparing these letters requires a detailed review of the student’s file and considerable time, students should submit the request at least one week in advance.