Reset Payment Guidance

Being 'on track' is defined by a combination of data from the Central Portfolio Management System (CPMS) and the Reset App. 

An organisation’s delivery of a study will be deemed to be on track if either:

• The whole study is on track (Green in CPMS, OR confirmed on track by the Sponsor in the Reset App) 

• The study is off track but the CRN assessment of progress towards the site target, as shown in ODP, is Green. 

• All studies opened in the 3 months prior to the data cut will be counted as on track.

Being 'off track' is defined by a combination of data from the Central Portfolio Management System (CPMS) and the Reset App. 

An organisation’s delivery of a study will be deemed to be off track if the study is off track AND the CRN assessment of progress towards the site target, as shown in ODP, is Red or Amber. 

Organisations are urged to work alongside LCRN colleagues to ensure that data is as up to date as possible, particularly site level targets and study milestones as this is the basis of the assessment where the overall study is off track.

The assessment will encompass all open commercial contract studies included on the CRN portfolio at the time of the data cut on 21st July including those that have opened in the last three months but excluding all other studies classified as ‘white’ and excluding those classified as ‘black’ or ‘grey’. Established portfolio management processes will continue to apply throughout. 

The assessment will not be limited to studies in Reset or the IRAS ‘top 4’, and there will be no exclusions based on speciality, phase, or study type.

Ratings and descriptions:

• Green: On track, or recruitment target met OR Recruitment target met, passed planned closure date

• Amber: Recruiting at a lower rate than expected

• Red: Recruiting at a significantly lower rate than expected

• Black: Study has not yet uploaded recruitment data or hasn’t reported “no recruitment to upload yet”

• Grey: Excluded due to missing data or other data quality issue

• White: Excluded due to non-consenting study or any other exclusion reason

Those organisations with 80% or more of their open commercial contract studies on track at the time of the data cut on 21st July will receive the Reset payment. 

The assessment will include all open commercial contract studies included on the CRN portfolio at the time of the data cut on 21st July, including those that have opened in the last three months. In line with established portfolio management processes, studies classified as ‘white’ (except those that opened within the last three months), ‘black’ or ‘grey’ will be excluded. 

The assessment will be made using a combination of data from the Central Portfolio Management System (CPMS) and the Reset App. 

An organisation’s delivery of each study will be assessed as on track if either:

• The whole study is on track (Green in CPMS, OR confirmed on track by the Sponsor in the Reset App) 

• The study is off track but the CRN assessment of progress towards the site target, as shown in ODP, is Green. 

An organisation’s delivery of a study will be assessed as off track if the study is off track AND the CRN assessment of progress towards the site target, as shown in ODP, is Red or Amber. 

Organisations are urged to work alongside LCRN colleagues to ensure that data is as up to date as possible, particularly site level targets and study milestones as this is the basis of the assessment where the overall study is off track.

1. A Trust is delivering 4 open commercial contract studies on the CRN portfolio.

•  All 4 studies are on track according to CPMS data

The Trust will receive a £15,000 Reset payment.

2. A Trust is delivering 4 open commercial contract studies on the CRN portfolio.

• All 4 studies have been included in Reset but are on track based on Reset App data

The Trust will receive a £15,000 Reset payment.

3. A Trust is delivering 10 open commercial contract studies on the CRN portfolio

• 7 are ‘green’ according to CPMS data and considered on track

• 3 are ‘red’ or ‘amber’ according to CPMS data 

• 1 has been identified by the sponsor as ‘on track’ on the Reset app
  CRN assessments of the Trust's progress towards its recruitment target are ‘green’

Therefore, all the studies are identified as being ‘on track’. This means that 100% of the 10 studies are now ‘green’ or ‘on track’ so this Trust will receive a £20,000 payment.

4. A Trust is delivering 10 open commercial contract studies on the CRN portfolio

• 6 are ‘green’ according to CPMS data and considered on track

• 1 has opened within the last three months and is considered on track

• 3 are ‘red’ or ‘amber’ according to CPMS data but 1 has been identified by the sponsor as ‘on track’ on the Reset app

• For the 2 remaining studies, CRN assessments of the Trust's progress towards its recruitment target are ‘red’

Therefore, a total of 8 studies are identified as being ‘on track and 2 are ‘off track’. This means that 80% of the 10 studies are now ‘green’ or ‘on track’ so this Trust will receive a £20,000 payment.

5. A Trust is delivering 10 open commercial contract studies on the CRN portfolio 

• 7 are ‘green’ according to CPMS data and considered on track

• 3 are ‘red’ or ‘amber’ according to CPMS data and none have been identified by the sponsor as ‘on track’ on the Reset app

• For the 3 remaining studies, CRN assessments of the Trust's progress towards its recruitment target are ‘red’

Therefore, a total of 7 studies are identified as being ‘on track’ and 3 are ‘off track’. This means that 70% of the 10 studies are now ‘green’ or ‘on track’ so this Trust will not receive a Reset payment.

6. A Trust is delivering 100 open commercial contract studies on the CRN portfolio

• 70 are ‘green’ according to CPMS data and considered on track

• 5 have opened within the last three months and are considered on track

• 30 are ‘red’ or ‘amber’ according to CPMS data but 5 have been identified by the sponsor as ‘on track’ on the Reset app

CRN assessments of the Trust's progress towards its recruitment targets for the remaining 25 studies are mixed. However, as 80% of the 100 studies are ‘green’ or ‘on track’ the Trust will receive a £100,000 payment.  

7. A Trust is delivering 100 open commercial contract studies on the CRN portfolio

• 50 are ‘green’ according to CPMS data and considered on track
  5 have opened within the last three months and are considered on track

• 45 are ‘red’ or ‘amber’ according to CPMS data but 20 have been identified by the sponsor as ‘on track’ on the Reset app

• For the 25 remaining studies, CRN assessments of the Trust's progress towards its recruitment target are that 20 are ‘red’ and 5 are ‘green’

Therefore, a total of 80 studies are identified as being ‘on track’ and 20 are ‘off track’. This means that 80% of the 100 studies are now ‘green’ or ‘on track’ so this Trust will receive a £100,000 payment.

8. A Trust is delivering 100 open commercial contract studies on the CRN portfolio 

• 30 are ‘green’ according to CPMS data and considered on track
  5 have opened within the last three months and are considered on track

• 65 are ‘red’ or ‘amber’ according to CPMS data but 30 have been identified by the sponsor as ‘on track’ on the Reset app

• For the 35 remaining studies, CRN assessments of the Trust's progress towards its recruitment target are that 25 are ‘red’ and 10 are ‘green’

Therefore, a total of 75 studies are identified as being ‘on track’ and 25 are ‘off track’. This means that 75% of the 100 studies are now ‘green’ or ‘on track’ so this Trust will not receive a Reset payment.

1. An ICB has 1 GP practice delivering one commercial study which is ‘green’ according to CPMS data. 

This means that 100% of studies are ‘green’ or ‘on track’ so this ICB will receive £3,000 to pass on to the GP practice.

2. An ICB has 1 GP practice delivering 4 commercial studies.

• 3 are ‘green’ according to CPMS data.

• 1 is red according to CPMS data but the sponsor has identified it as ‘on track’ on the Reset app.

This means that 100% of of studies are ‘green’ or ‘on track’ so this ICB will receive £6,000 to pass on to the GP practice.

3. An ICB has 1 GP practice delivering 4 commercial studies. 

• • 3 are ‘green’ according to CPMS data.

  • 1 is red according to CPMS data, it is also ‘red’ on the Reset app, and the CRN assessment of the organisation's progress is ‘red’.

This means that 75% of studies are ‘green’ or ‘on track’ so this ICB will not receive a Reset payment.

4. An ICB has 4 GP practices each delivering 1 commercial study. 

• 1 GP practice has 1 study that is ‘green’ according to CPMS data (100% on track, eligible for £3,000)

• 1 GP practice has 1 study that is ‘green’ according to CPMS data (100% on track, eligible for £3,000)

• 1 GP practice has 1 study that is ‘red’ according to CPMS data, but the CRN assessment of progress is that is ‘green’ (100% on track, eligible for £3,000)

• 1 GP practice has a 1 study that is red according to CPMS data but the sponsor has identified it as ‘on track’ on the Reset app (100% on track, eligible for £3,000)

The assessment is made per GP practice, not the ICB as a whole and therefore this ICB will receive a total of £12,000 to pass on to the four GP practices.

5. An ICB has 4 GP practices delivering commercial studies with the following performance. 

• 1 GP practice has 1 commercial study which is 'green’ according to CPMS data (100% on track, eligible for £3,000)

• 1 GP practice has 5 commercial studies with 4 on track (80% on track, eligible for £8,000)

• 1 GP practice has 10 studies with 8 studies ‘green’ according to CPMS data (80% on track, eligible for £10,000)

• 1 GP practice has 4 commercial studies with 1 on 'green’ according to CPMS data and 3 ‘red’ according to CPMS data, the Reset app and the CRN assessment (25% on track, not eligible for a payment)

This ICB will receive £21,000 to pass on to the three GP practices whose performance the payment was based on.

We will utilise the same combination of resources for this evaluation as we have for the Reset process, including the Central Portfolio Management System (CPMS) and the Reset Application. This will enable sponsors to provide ongoing feedback regarding studies in addition to the linear recruitment model visible in Open Data Platform (ODP).

Organisations are urged to work alongside LCRN colleagues to ensure that data is as up to date as possible, particularly site level targets and study milestones as this is the basis of the assessment where the overall study is off track. 

Studies that have passed their agreed recruitment end date will be included if they are open in CPMS. Studies that are closed or in follow up on CPMS will not be included. 

Studies that are closed or in follow up on CPMS will not be included.

The assessment will be made based on the data cut taken on 21st July 2023. Organisations that meet the 80% target will be contacted in August with the aim of making Reset payments alongside standard RCF payments in September.

No, HLO metrics will not be used for this one-off measure. 

The assessment will include all open commercial contract studies included on the CRN portfolio at the time of the data cut on 21st July, including those that have opened in the last three months. In line with established portfolio management processes, studies classified as ‘white’ (except those that opened within the last three months), ‘black’ or ‘grey’ will be excluded. 

This guidance page, including the example section, has been updated to reflect the bespoke approach that has been developed for GP practices.

Payments will be made to ICBs (Integrated Care Boards). We expect the payments to be passed on to the Primary Care organisation/s that delivered the studies for which the payment was made.

The assessment will be made for each GP Practice within an ICB, and the total payment will then be made to the ICB to be distributed to the GP practice/s.

Trusts and GP Practices are urged to work alongside LCRN colleagues to address specific data questions and ensure that data is as up to date as possible, particularly site level targets and study milestones as this is the basis of the assessment where the overall study is off track.

Organisations that meet their target will be contacted in August with the aim of making Reset payments alongside standard RCF payments in September.