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WELCOME TO THE CITY OF NEW BRITAIN GOOGLE SUPPORT SITE
1. Add Google Workspace on your mobile devices
1. Add Google Workspace on your mobile devices
Mobile devices overview
With Google Workspace apps on your mobile devices, you have the freedom to work securely from anywhere with your phone, laptop, or tablet.
Before you start this checklist, make sure your phone is charged and your operating system (OS) is up to date.
Add your Google Workspace account to your phone
See Mobile training and help to get you started.
Create a PIN
You can help secure your Android phone or tablet by setting a screen lock. Each time you turn on your device or wake up the screen, you’ll be asked to unlock your device, usually with a PIN, pattern, or password.
Download Google Workspace apps
Gmail: Send professional email
Gmail: Send professional email
Example:
Read and send email when you're away from your desk.
Gmail in your web browser (mail.google.com)
Calendar: Online calendars designed for teams
Calendar: Online calendars designed for teams
Example:
Running late for a meeting? Use Calendar to reschedule or let people know you’re on your way.
Calendar in your web browser (calendar.google.com)
Cloud Search: Search for company content across your Google products
Cloud Search: Search for company content across your Google products
Example:
Find contact information for colleagues.
Cloud Search in your web browser (cloudsearch.google.com)
Contacts: Online address book
Contacts: Online address book
Example:
Quickly send messages or calendar invitations to groups of people you contact the most, without entering their addresses individually.
Gmail in your web browser (mail.google.com)
Google Chat: Chat directly with a co-worker or communicate with your entire team at once
Google Chat: Chat directly with a co-worker or communicate with your entire team at once
Example:
Create a space to brainstorm ideas with your team.
Google Chat in your web browser (chat.google.com)
Google Meet: Hold video meetings with people inside or outside your organization
Google Meet: Hold video meetings with people inside or outside your organization
Example:
Quickly join a meeting by clicking the shareable URL.
Google Meet in your web browser (meet.google.com)
Drive: Online file storage
Drive: Online file storage
Example:
Visiting a customer offsite and need a PDF or video? After you store a file in Drive, you can easily pull it up anytime on your mobile device.
Drive in your web browser (drive.google.com)
Docs: Create and collaborate on documents in your browser
Docs: Create and collaborate on documents in your browser
Example:
Never lose track of talking points for your next meeting. Jot down notes on the way. Or, say your notes and reminders instead.
Docs in your web browser (docs.google.com)
Forms: Create and analyze surveys and quizzes in your browser
Forms: Create and analyze surveys and quizzes in your browser
Example:
Manage event registrations, create quizzes, analyze responses, and more.
Forms in your web browser (forms.google.com)
Currents: Online communities designed for businesses
Currents: Online communities designed for businesses
Example:
Create communities for your project teams or for colleagues with common interests.
Currents in your web browser (currents.google.com)
Groups: Manage and participate in online discussions
Groups: Manage and participate in online discussions
Example:
Create mailing lists and share files with team members using one address.
Groups in your web browser (groups.google.com)
Sheets: Create and collaborate on spreadsheets in your browser
Sheets: Create and collaborate on spreadsheets in your browser
Example:
Did an important deadline or resource change right before a meeting with investors? Update your shared project plan on the go.
Sheets in your web browser (sheets.google.com)
Sites: Create and collaborate on impactful websites
Sites: Create and collaborate on impactful websites
Example:
Build public sites, internal project hubs, and more—all without IT help.
Sites in your web browser (sites.google.com)
Slides: Create and collaborate on presentations in your browser
Slides: Create and collaborate on presentations in your browser
Example:
Make last-minute changes to your project presentation, even if you don’t have your computer with you.
Slides in your web browser (slides.google.com)
Voice: Get a phone number for calling, text messaging, and voicemail — all on one app that syncs across your devices
Voice: Get a phone number for calling, text messaging, and voicemail — all on one app that syncs across your devices
Example:
Use your free number to text, call, and check voicemail, and manage and organize all of your conversations from the one app.
Voice in your web browser (voice.google.com)
Set up mobile notifications for your Google Workspace apps
Get Gmail notifications on your Android device:
Open the Gmail app.
At the top, tap Menu Settings .
Select your account and scroll to Notifications.
Tap Inbox notifications and select your notification settings.
(Optional) To change notification settings for certain labels in your inbox:
Tap Manage labels, tap a label, such as Important.
Tap Sync messagesLast 30 days or All. If you don't synchronize messages, you can't turn on notifications for that label.
Choose the notification settings for that label.
Repeat steps for any other labels you want to get notifications for.
Note: Your Android device has other notification settings that are separate from the Gmail app.
Get Gmail notifications on your iOS device:
Open the Gmail app.
At the top, tap Menu Settings.
Tap your account.
In the Notifications section, tap All new emails.
When you see a notification on your device, swipe it to the left to Reply or Archive.
Get Google Chat notifications:
In the Chat app, tap Menu Settings.
Tap Mobile notifications and choose an option:
All Messages
New threads, threads I’m following and direct messages
Threads I’m following and direct messages
Only @mentions and direct messages
Off
Get Drive notifications on your Android device:
Open the Google Drive app.
In the top left, tap Menu Settings.
Tap Notification settings.
Choose which settings you'd like to change.
Note: If you change these settings in the Google Docs, Sheets, or Slides apps, they will also change for Google Drive.
Get Drive notifications on your iOS device:
Open the Google Drive app.
In the top left, tap Menu .
Tap Settings .
Tap Notifications.
Turn Notifications Enabled on or off.
Get Calendar notifications on your Android and iOS devices:
You can change your notifications settings for a single event, or all your events. To learn more about setting up notifications on your mobile devices, see Change or turn off Calendar notifications.
2. Customize Gmail
2. Customize Gmail
Change the density of email in your inbox
Open Gmail.
At the top right, click Settings .
Under Density, choose an option:
Default
Comfortable
Compact
Note: If you choose Default, you'll get a preview of your attachments from your inbox.
Add a theme to your inbox
Open Gmail.
At the top right, click Settings .
Go to Theme and select a theme.
(Optional) To change themes, click View all and choose a theme.
(Optional) To add a background image as a theme, click My photos > the image you want > Save.
Set up your email out of office settings
Note: To use Vacation responder, your account must be at least 24 hours old.
Open Gmail.
At the top right, click Settings > See all settings.
Scroll down to Vacation responder and select Vacation responder on or Vacation responder off.
If you turned on the vacation responder, enter the dates you're away and add a message. Then, select who should get a response.
At the bottom, click Save Changes.
Customize how you send email
Automatically archive email after you send it:
Open Gmail.
At the top right, click Settings > See all settings.
Scroll to the Send and Archive section and select Show "Send & Archive" button in reply.
Click Save Changes.
Open an email you want to respond to and click Reply.
Compose your message and click Send+.
Schedule a time to send an email:
Note: You can have up to 100 scheduled emails.
Open Gmail, click Compose and enter your message.
Next to Send, click the Down arrow icon > Schedule send.
Select a default time, or choose another date and time.
(Optional) Turn on offline mail
Read, respond to, and search Gmail messages when you aren’t connected to the internet. Your messages will be sent when you're back online.
At the top right, click Settings > See all settings.
On the Offline tab, check the Enable offline mail box.
(Optional) To choose how many days of email you want to store offline, next to Sync settings, select the number of days. You can also choose whether to download attachments.
Choose whether to keep or remove offline data on your device.
At the bottom, click Save Changes.
Use email templates
Tired of typing the same reply every time someone sends you email with a common question? Compose your reply once and save the email as a template. Later, you can open the template and send it again with just a few clicks.
In Gmail, click Compose.
In the New message window, enter your signature and format it.
Click More Templates > Save draft as template > Save as new template.
Enter a name for the template signature and click Save.
Continue composing and send your message, or close the Compose window to use your signature another time.
Add stars and importance markers to flag important emails
Star important email:
In Gmail, click Star next to an email in your inbox or an email within a conversation. To see all your starred email, in the left sidebar, click Starred.
Add different color stars:
At the top right, click Settings > See all settings.
Scroll down to the Stars section.
Drag stars between Not in use and In use.
Click Save Changes.
Use importance markers:
Click Important next to an email in your inbox to mark an important message.
To find all your important email, in the left sidebar, click Important.
Move your chat window in Gmail
Open Gmail.
At the top right, click Settings > See all settings.
Click Chat.
In the Position section, select Right side of the inbox.
Click Save Changes.
Set your default mail client to Gmail
Open Chrome Browser and click More Settings.
Go to the Privacy and security section.
Next to Site Settings, click the Right arrow
Scroll down to Additional permissions and click Expand.
Next to Handlers, click the Right arrow .
At the top, make sure Allow sites to ask to become default handlers for protocols (recommended) is turned on.
Note: Scroll down to the Blocked section and make sure that mail.google.com doesn't appear in this list.In your Chrome Browser's address bar, enter mail.google.com.
Click Service handler on the top right of the browser address bar.
Click Allow > Done.
Edit a subject in an email reply
Next to Type of response, click the Down arrow > Edit subject.
Enter a new subject.
3. Customize Calendar
3. Customize Calendar
Customize your calendar view
At the top right in the calendar view box, click the Down arrow and choose an option:
View a calendar by day, week, month, or year
View your schedule
Hide or show weekends
Hide or show declined events
To view multiple calendars side-by-side in day view—select Day view and check the boxes next to the calendars you want to see.
To view the next or previous day’s calendar—next to Today, click Next or Previous.
Add interesting calendars, such as holidays, birthdays, and sports
Open Calendar.
On the left, next to Other calendars, click Add Browse calendars of interest.
Find a holiday calendar and check or uncheck the box next to it to remove.
Add colors to calendar events
Right-click an event.
Select a new color.
Note: If you change the color of an event, the original color is represented as a vertical line on the left side of the event.
Schedule events across time zones
Add world clocks to Calendar:
In Google Calendar, go to Settings > Settings.
Scroll to World Clock and check the Show world clock box.
Click Add Time Zone to show your current time zone.
Click Add Time Zone again to add more time zones.
Add a time zone to your calendar
At the top, click Settings > Settings.
On the left, click Time zone and check the Display secondary time zone box. (The primary time zone is where you live.)
Click the Secondary time zone field and select another time zone.
(Optional) To identify the time zone, add a label, such as Europe.
Set up your Calendar out-of-office settings
In your calendar grid, click the first day that you're away from work.
Click Out of office and select a time period.
(Optional) To explain you're away from work, enter a message in the Decline message section.
In the Visibility section, choose an option:
Public
Default visibility
Private
Click Save. Any new and existing meetings during this time will be automatically declined.
Customize notifications in Calendar
Manage event notifications:
In Calendar, click Settings > Settings.
On the left under General, click Event settings.
Click Notifications and select an option:
Off
Desktop notifications
Alerts
(Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
(Optional) To manage your notifications, on the left, click your calendar General notifications.
Next to each option, click the Down arrow and select None or Email.
Set event-specific notifications:
When you're creating your event, at the bottom, click More options.
Click Add notification.
Select a time period for notifications.
(Optional) To add another notification, click Add notification and repeat steps 2-3.
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