Renting PHS Facilities

The Payson High School facilities and campus are not only a public institute of learning, they are also a community resource. Many groups, both school sponsored groups and outside groups, utilize our first-class facilities for various activities. Priority for reserving/renting school venues is as follows:

  1. PHS school sponsored events

  2. Other Nebo School District events

  3. City and Community Rec events

  4. All other outside groups

PHS has also been used in film making. Click HERE to view our profile on the Utah Film Commission website.

Scheduling Windows

In order to facilitate the orderly prioritization of reserving and/or renting an area of our school, we have created several reservation windows for various kinds of groups.

  • Up to Sept 1 → Scheduling available for School and District events only

  • After Sept 1 → Scheduling opens for City and Community Rec events

  • After Sept 15 → Scheduling opens for all other outside groups events

*Note: Sometimes Payson High events need to be re-scheduled. In these cases PHS events always take precedence over others. This means that other pre-scheduled events by outside groups may need to be bumped or moved. We do our very best to accommodate all, but some flexibility may be required on the renter’s part if this happens. Remember, PHS events take priority.

General Rental Information

The rental fee varies depending on two factors: 1) which facility you rent, and 2) what category of group you are. For example, the same venue will cost a different amount if you are a governmental organization, a patriotic society (like the Boy Scouts), a charitable or religious organization, or a for-profit business. The Nebo School District policy divides the different kinds of groups into what we call “Classes,” from a Class I to a Class VIII. For a full description of these various categories as well as the rental fee schedule (amount to be charged) for each venue and for each category, see the following link:

Link to District Policy and Rental Fee Schedule

For a brief description of each Classification see below. For a more detailed breakdown, see the full description in the District Policy above

Class I: Nebo School District Use

This is the classification for PHS sponsored events as well as other events from within the Nebo School District organization. The use of Nebo School District facilities under this classification shall be subject to applicable District policies, procedures, rules, and regulations, and may be subject to fees as determined by the school administrator.

Class II: Interlocal Agreement

This classification applies to city, county, state, or other governmental entities desiring to use School District facilities. Terms, conditions, stipulations, and fees are set forth in a written Interlocal Cooperation Agreement between the School District and the governmental entity.

Class III: School Support Organizations

This classification applies to qualified and formally recognized Student Support Organizations (SSO). An SSO may consist of individuals, groups, entities, or organizations that exist for the primary purpose of benefitting and supporting the District, its schools, and its officially sanctioned school teams, groups, clubs, classes, or student programs. Groups that may qualify as an SSO are Parent Teacher Associations (PTA), external Parent Teacher Organizations (PTO), external booster clubs, and other external support groups. To be recognized as an SSO and fall within this classification for school facility use, the individuals, groups, entities, or organizations must: (a) meet the definition of an SSO; AND (b) provide annually to the District an executed SSO Assurance Document, as described in Nebo School District Policy KAB, PTAs, PTOs, Booster Clubs, and Parent Support Groups.

Class IV: Non-Sponsored 9th Grade Sport Use

This classification applies to certain ninth (9th) grade sports teams: (a) which sports are recognized and sanctioned by the Utah High School Activities Association (UHSAA); (b) which sports are not sponsored by Nebo School District in the Junior High Schools; and (c) whose teams are comprised of students enrolled in Nebo School District. Groups associated in this classification are independent of Nebo School District. Sports teams meeting the qualifications in this Class IV are required to meet all terms and conditions of this School Facility Use policy.

Class V: Instructional/Governmental Use

This classification shall apply to those groups that are organized for instructional or governmental purposes. Such groups could include educational institutions, government entities, political groups, and others whose purpose is to provide information and instruction to the general public.

Class VI: Patriotic Societies

This classification applies to the Boy Scouts of America and any other youth groups listed in Title 36 of the United States Code as a patriotic society (see Exhibit 3 in the full policy for a complete list), consistent with the Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905.

Class VII: Charitable, Civic, Religious, and Private Use

This classification shall apply to private functions and events, such as family reunions, weddings, dinners, holiday celebrations, and other such activities. This classification may also apply to organizations that solicit fees, dues, or contributions from the participants or the public as long as the net proceeds are expended for the welfare of students of the District, for charitable purposes, or for the betterment of the community. These organizations operate primarily on unpaid volunteer help (i.e., charitable, civic, or religious organizations).

Class VIII: Market Use

This classification shall apply to any individual, group, or activity that either: (a) does not fall within any other classification under the “Class Definitions" or (b) is meant to earn a profit.

Rules and Regulations


NEBO SCHOOL DISTRICT BOARD OF EDUCATION

SCHOOL FACILITY USE (POLICY #KA)

Rules and Regulations

Facility Use Agreement

A Facility Use Agreement, prepared by and containing such terms and conditions as deemed reasonable and appropriate by the School District, shall be signed between the sponsoring group or individual and the school administrator. A Facility Use Agreement is required for all uses under Classes III, IV, V, VI, and VII in accordance with the following:


  • Only facilities specifically identified on the Fee Schedule may be rented.

  • Fees will be charged in accordance with the Fee Schedule and Policy #KA – School Facility Use.

  • Additional fees will be charged for use of special equipment, additional services, and additional personnel. These fees will be determined by the school administrator and incorporated into the Facility Use Agreement.

  • Applications for use must be submitted at least two (2) weeks in advance of the activity. The Facilities Use Agreement, Certificate of Insurance (where required, including applicable endorsements naming Nebo School District as an additional insured), and full payment of rental and use fees must be received before the event is placed on the calendar.

  • Depending upon the type of activity, the facility to be used, the number of people involved, and other relevant factors, the school administrator has the discretion and right to require a security/cleaning deposit to cover any unexpected costs in the event of property damage, property loss, and/or clean-up. The amount of the security/cleaning deposit shall be determined by the school administrator and received by a check made payable to the school. The check will not be deposited but shall be held in safekeeping by the school administrator until after the activity is completed. The school administrator shall then assess if there is any property damage, property loss, and clean-up associated with the activity. If there is no property damage, property loss, or clean up, the check shall be returned to the sponsoring group or individual. If there is any property damage, property loss, and/or clean-up, the school administrator shall ascertain the costs of such and may deposit the check to cover such costs. A written itemized accounting of the property damage, property loss, and/or clean-up costs shall be provided by the school administrator to the sponsoring group or individual along with a check for the excess amount or a bill for payment for the deficient amount. The foregoing matters concerning a security/cleaning deposit shall be accomplished by the school administrator in a timely manner.

Sponsoring Group / Individual Responsibilities

  • Facility usage may not interfere with any school activity, event, function, or purpose, and a request may be denied if it is determined that the requested use might cause such interference.

  • All activities must be compatible with the school facility being used. Activities that are not compatible with the type of use typically associated with the school facility are not permitted.

  • If the kitchen is to be used for food service or preparation, a District food service worker, possessing a current and valid health department food handler’s license or permit, must be present and the cost paid by the sponsoring group or individual at the employee’s hourly wage.

  • It shall be the responsibility of the sponsoring group or individual to assure that only authorized portions of the school facilities are used and the premises are vacated as scheduled. All functions shall promptly close by 10:30 p.m., unless special permission is secured in advance from the school administrator.

  • The District assumes no liability for personal injury or property loss or damage. Sponsoring groups or individuals are solely responsible for any and all claims, damages, liabilities, costs, and expenses (including attorney’s fees) arising out of or in any way associated with the activity. In addition, the sponsoring group or individual shall defend, hold harmless, and fully indemnify the School District of any and all such claims, damages, liabilities, costs, and expenses.

  • Sponsoring groups or individuals shall provide sufficient, competent adult supervision (at least 21 years of age).

  • Sponsoring groups or individuals shall not discriminate against individuals because of race, color, gender, age, religion, nation origin, disability, or any other legally protected classification.

  • The facility shall be left clean and in the same condition as the sponsoring group or individual found it.

  • The sponsoring group or individual shall pay all damages to the building, equipment, or grounds which occurred during the activity.

  • The sponsoring group or individual will ensure that the school facilities remain a drug-free, smoke-free, and alcohol free place.

  • Profane language, quarreling, fighting, and gambling are prohibited activities on school property.

  • It is the responsibility of the sponsoring group or individual to ensure that the sale of food and/or drink has been approved.

  • No food and/or drink will be allowed in the auditorium and in other designated portions of the school. Permission for the consumption of any food and/or drink in the school must be specifically authorized by the school principal.

  • All activities shall comply with any and all applicable federal, state, and local laws, rules, and regulations.

  • The sponsoring group or individual is responsible to comply with any and all requirements of the ADA Amendments Act of 2008 (ADAAA) and Section 504 of the Rehabilitation Act (Section 504), as amended, including, but not limited to, providing requested accommodations for programs or activities (i.e., interpreters, facility access, materials in alternative formats, ADAAA notifications in publicity materials, service animals, etc.).

No Alteration of Premises

Sponsoring groups or individuals using school facilities, including a stage or stage equipment, shall not be permitted to remove or displace furniture, equipment, or apparatus, including lights, curtains, and ceiling valance; or change the counterweights system or the switch board, except when under the direct supervision of a designated school employee. Where the stage is to be used, full details of equipment and personnel requested must be furnished in advance with the application.

General Restrictions

  • Emergency or unforeseen circumstances that require the use of school facilities will take precedence over any prior scheduling by the sponsoring group or individual.

  • School facilities shall not be available for dances except those sponsored by the school or Nebo School District Community Education and approved by the school administrator.

  • School marquees are not available for rent, nor will the school participate in advertising any commercial programs held within the school, except as may be permitted under Nebo School District Policy #KACA – School Advertising Restrictions.

  • School facilities will not be available on Sundays, except: (a) as provided only in an Interlocal Agreement with the city, county, state, or other governmental entity; or (b) as provided only in the event of a community emergency as approved by the Superintendent.

  • Drapes, hangings, curtains, drops, and all decorative materials used within or upon school buildings shall be made of non-flammable material, and all materials used must be approved by the State Fire Marshall. No open fires, flames, or lighted candles shall be permitted.

  • Classrooms shall not be disturbed or rearranged to accommodate the activity (i.e., chairs, desks, furniture, equipment, wall hangings, etc.).

  • All drawers, cupboards, closets, and other such areas in the school are off-limits and shall not be opened.

  • Some school facilities, including, but not limited to, offices, photography labs, computer labs, home economic rooms, special ed classrooms, science labs, weight rooms, and shops are not available for rent. In addition, school administrators may determine that a particular facility is not available for rent in order to prevent disclosure of private or confidential student information, to protect valuable or fragile equipment and supplies, or for the reasons described below.

  • Either a school administrator or the Operations Department may prohibit the use of any school or District facility in the event the facility is in need of maintenance, repair, or restoration; the physical condition of the facility is unsafe for the intended activity(ies); or for any other reason relating to the condition of the facility deemed to be in the best interest of the School District as determined in its sole and absolute discretion. The prohibition on use of a facility under this paragraph may occur regardless of whether a Facility Use Agreement has been signed or an event or activity has been scheduled or is underway.

  • District facilities may not be used for conduct that is illegal, false, inaccurate, threatening, harmful, hateful, abusive, harassing, stalking, tortious, defamatory, libelous, vulgar, obscene, indecent, lewd, profane, or invasive of a person’s privacy. Facilities may not be used for activities that violate any state or federal laws, rules, regulations, or District policies or procedures. Facilities may not be used to promote illegal discrimination on the basis of gender, race, color, religion, age, national origin, disability, or any other legally protected classification.


Note: Any violation of these Rules and Regulations or other school or District policy shall be sufficient for denying further use of school property and facilities to any individual or organization.