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Attendance Voicemail: (480) 634-8250
Attendance Voicemail: (480) 634-8250
As an educational institution, Notre Dame Preparatory High School is committed to excellence in course offerings and the development of well-rounded, responsible young people. Furthermore, research consistently reveals that a strong correlation exists between consistent attendance and academic achievement. Attendance at all classes is mandatory and expected of all students seeking the education NDP guarantees. It is the responsibility of parents to ensure that students are present in school and on time. Attendance regulations at Notre Dame Preparatory are based on Arizona state law and policies of the Diocese of Phoenix.
The state of Arizona requires by law [ARS 15-803(B)] that all students attend school 90% of the school year. Notre Dame Prep students attend school 180 days per year, which means that an NDP student has nine absences a semester. A student that is absent more than ten percent (18 days) of the required number of school days per year is considered to have “excessive absences” whether the absence is excused or unexcused. Excessive absences may jeopardize a student’s ability to receive credit in courses and can lead to dismissal from Notre Dame Preparatory.
WHEN ARRIVING LATE OR LEAVING EARLY, ALL STUDENTS MUST SIGN IN/OUT THROUGH THE MAIN OFFICE. THERE ARE NO EXCEPTIONS. FAILURE TO DO SO MAY RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING DISMISSAL. We will not allow any student to enter campus after 9:50 am. Students who are late, but arrive by 9:50 am should have a parent/guardian submit the attendance form. Attendance Form
Below is our gate schedule
7:00 AM - 8:10 AM: loop road is open for drop off and student parking
8:15 AM - 8:45 AM: loop road will be closed
2:15 PM: loop road will open for pick up
For those with 1st/8th period off:
8:45 AM - 9:15 AM: loop road will be open on Monday and Thursday for those who have 1st period off
12:55 PM - 1:15 loop road will be open on Tuesday and Friday for those who have 8th period off
Pre-Arranged Absences:
Pre-Arranged Absences:
Any student who knows in advance that he or she will miss a significant number of school days must meet with the Assistant Principal for Academics or Assistant Principal for Student Affairs for approval prior to the start of the semester.
On rare occasions, a situation may arise that requires a student to miss class for personal reasons. If so, the student must have the new attendance form completed online. Please find this form on our school website. Students are expected to make advance arrangements with their teachers to deal with any materials or assessments they might be missing while away from school. If a student is going to be missing Mass, Reconciliation, Adoration or House meetings, the student will be required to fill out the absence form and have it approved by the Dean’s Office.
Excused Absence:
Excused Absence:
An absence that is preceded by a parent phone call, meets the criteria for legitimate reasons for absence listed below, and is followed up with a note from the parent when the student returns to school.
Legitimate reasons for excused absences include:
Personal illness accompanied by a note.
Serious family illness or a death in the family.
Representing the school at school-sponsored activities.
On rare occasions it is permissible for students to miss class for unavoidable conflicts in scheduling doctor’s appointments. It is expected that every effort will be made to avoid scheduling appointments during the course of the school day.
Chronic Illness:
Chronic Illness:
Chronic illness is defined as a long-term medical condition that can be treated. For a student to be given accommodations, he/she must complete the chronic illness form and submit the proper medical documents to the school nurse who will then provide copies to the Dean of Students and the Counseling Department for approval. Consequences for repeated absences per semester (see below) do not apply to Chronic Illnesses.
Unexcused Absence:
Unexcused Absence:
An absence that occurs that does not meet the criteria for excused absence and/or does not meet the stated criteria below for notifying the school and documenting the absence.
Procedure and Requirements to be Followed in Case of Absence:
Procedure and Requirements to be Followed in Case of Absence:
Notice required - Parents must call or email the Attendance Office at (480) 634-8250 / attendance@ndpsaints.org by 8:00 a.m. each day the student is absent. Messages must clearly identify the student’s name, the caller’s name and relationship to the student, and a number at which the caller can be reached.
Liturgies, House Meetings and Religious Events:
Liturgies, House Meetings and Religious Events:
All Eucharistic liturgies, days of reflection, reconciliation services, House meetings and school assemblies are mandatory for students in school on the days they take place. Any absence from these events must be approved by the Dean of Students or Principal prior to the day they take place as they are an essential part of the school’s formation curriculum. If not approved, the student will serve detention for missing the event, and/or a meeting with Deans of Students/Principal/Director of Student Life. Repeated offenses will result in the student being re-evaluated for continued enrollment at Notre Dame Preparatory.
Absences and Exams:
Absences and Exams:
A student who is present the day before a test day and is absent on a test day, must take the exam on the day they return to class. If a student returns to school on a test day, but missed the exam, they are required to take that test before leaving campus for the day.
A student has the ability to make up a test without consequence twice. After the third missed test in the same class period, the student will be penalized by 10% on their grade for that assessment.
Consequences for Absences per Class per Semester:
Consequences for Absences per Class per Semester:
Consequences of Cutting a Class or Part of Class, including Study Hall:
Consequences of Cutting a Class or Part of Class, including Study Hall:
Notre Dame Preparatory is a closed campus; therefore, students may not leave during the school day. Students are also reminded that they are not to go to their cars during the school day. Students who are present on campus but do not attend class are considered truant. Any truancy will result in a disciplinary consequence. 3 truancies may result in dismissal.
Tardies:
Tardies:
Students are expected to be punctual to all classes and school activities. Students arriving more than 30 minutes after the start of any class period are considered absent. Students arriving at school between 7:40 a.m. and 8:10 a.m. are tardy. If the student will be arriving late; a parent must state what time the student is expected to arrive. If a parent chooses to send a note with the student, it must include the following:
Student’s full name and grade.
Date student is late.
Reason for tardiness.
Parent’s printed name and telephone number where a parent may be contacted if the note needs to be verified.
Parent’s signature.
At 3 tardies in one class, seniors with 1st period or 8th period free will be assigned to another class during their free period and risk losing their free period second semester.
Unexcused Tardies include but are not limited to the following reasons:
Oversleeping (including days after school and non-school events)
Working on homework (including days after school and non-school events)
Missing a ride to school
Heavy traffic
Carpool running late
Socializing before school
Printing materials in the library
Consequences for tardies per class per semester:
Consequences for tardies per class per semester:
Late Arrival:
Late Arrival:
A student must be in class for a majority of the day and may not leave school before the end of the school day to be eligible to participate in that day’s activities. Exceptions are made exclusively at the discretion of the Dean’s Office and only when prior arrangements have been made with the families. Students must be in class (virtually or on campus) by 9:20 am in order to participate in athletics/after school activities. It is the responsibility of the parents and students to check the various bell schedules listed in the official calendar/handbook to be certain of the starting time for the fourth period on any given day.
Early Release/Late Arrival for Medical Appointments:
Early Release/Late Arrival for Medical Appointments:
In the rare event that a student needs to be dismissed early from school or arrive late due to a medical appointment that could not be scheduled outside of school hours, he/she needs to complete the attendance form.
Note: any student who leaves campus early for an appointment will be required to complete the rest of their school day through online learning and instruction. They will not be permitted back on to campus. We will not allow any student to enter campus after 9:50 am. Students would be required to complete their coursework virtually for the day.
In order for an absence to be medically excused, the student is required to scan/forward a signed doctor's note with them when they return to campus. Please include the
Early Release for Illness and Otherwise:
Early Release for Illness and Otherwise:
Students who become ill during the school day should ask permission to go to the Nurse’s Office. At the discretion of the nurse, the student may call his/her parent for permission to be picked up or to go home on his/her own. For the safety of our students, all telephone calls must be made from the Nurse’s Office. A parent or person previously designated on the Registration Form must sign the student out at the Nurse’s Office when he/she is picked up. Parents need to pick up their student within 30 minutes of being notified that their student is ill. Students may not then participate in or attend any after-school activities that day. If a parent calls/emails the Office and asks for a student to be released due to illness, that student must first visit the nurse. After 5 early releases or absences for an illness, the student may be asked to meet with the Dean and/or Guidance to discuss a possible chronic illness plan.
If a student does not follow this procedure and calls his/her parents from a cell phone asking to be released for illness, the student must still visit with the nurse.
Students will not be released for anything other than emergencies during the school day without a completed attendance form by 7:40 AM. In the case of an emergency, parents must contact the Deans for permission to leave early without the written note.
Make-Up Work Due to Absence:
Make-Up Work Due to Absence:
A student will have an amount of time equal to the length of the absence to make up missing work and exams. All formative assignments and summative assessments must be made up within two (2) weeks of the original date of the assignment, or the student will receive a zero (0). All missing assignments will become zeros after two weeks. If a student misses a summative exam, he or she will have the amount of time equal to the length of the absence to make up the exam. Summative exams should be made up in the testing center to ensure the exam is made up in an efficient and secure manner.
It is solely the student’s responsibility to know what assignment(s) or exam(s) are to be completed and to make appropriate arrangements with each teacher.
Any long-term assignments, such as essays, projects or group presentations, due during an absence, which the student knew of before being absent, must be turned in immediately upon his/her return.
Make-Up Work Due to Field Trips, Sports, and Other Events:
Make-Up Work Due to Field Trips, Sports, and Other Events:
Absences due to field trips, sporting events, or other pre-arranged events are known of by students in advance. Therefore, students do not receive the same extension as absences due to illness. Students are required to submit missing work and make up quizzes/exams on the day they return to class. No additional make up time will be granted because students were aware of these pre-arranged absences ahead of time. If the student leaves early for any pre-arranged absence, the work that was due for all classes during that day should be turned in to all teachers prior to leaving, or may be delayed only with the teachers’ approval. This excludes students representing NDP at school-sponsored events. Students at school-sponsored events must see teachers to make arrangements to make up work. Students participating in Kairos will be permitted one calendar week from the conclusion of their retreat to submit or complete any missing work, projects, tests, or assignments.
Make-Up Work Due to Suspension:
Make-Up Work Due to Suspension:
Missed exams or assignments may be made up at the discretion of the Administration. In-School suspension (ISS) Students may be given an in-school suspension if warranted for specific behavioral violations. ISS will be served at the discretion of the administration. Students will attend an all day study hall and be given assignments from their teachers. If a student is given a second ISS, students can be charged a substitute teacher fee of $125.00 for the day.
Missing Final Exams:
The dates for final exams for the 2020-2021 school year will be as follows:
Fall 2020
All exams: December 16 -18, 2020
Spring 2020
Senior exams: May 10-12, 2021
Underclassmen exams: May 24-26, 2020
Please note, exams could be changed due to unforeseen circumstances. Missing an exam due to illness will result in a make-up exam after the original exam date. Early final exams will only be permitted on a case-by-case basis, and must be approved by the Assistant Principal for Academics.
On-Campus College Visits:
On-Campus College Visits:
Students may not miss announced tests for “in-school” college presentations.
Off-Campus College Visits
Off-Campus College Visits
Juniors will be allowed one excused college visit that will not count towards their total absence count.
Seniors will be allowed two excused college visits that will not count towards their total absence count.
A form must be completed and on file with the dean's office. Please reach out to the dean of students for the correct paperwork.
Attendance Eligibility for Co-Curricular Activities Participants:
Attendance Eligibility for Co-Curricular Activities Participants:
The following can affect the eligibility of a student to participate in co-curricular activities.
1. School Absences: When students are absent from school, they are ineligible to attend or participate in co-curricular activities or official school functions on that day. This includes clubs, plays, meetings, athletic practices or contests and any official Notre Dame Preparatory school event. Students who violate this rule will face disciplinary consequences at the discretion of the Administration.
2. Late Arrival: A student must be in class (on campus or virtually) by 9:20 am, and may not leave school before the end of the school day to be eligible to participate in that entire school day’s activities. (See late arrival information above.) Exceptions are made exclusively at the discretion of the Dean’s Office and only when prior arrangements have been made with the families. It is the responsibility of the parents and students to check the various bell schedules listed in the official calendar/handbook to be certain of the starting time for the fourth period on any given day.
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