Collaborative Provision
Collaborative Provision is a Glin National College's policy as the first provider to adopt a consistent approach in working with second providers/sub-contractors to ensure the quality of all Glin National College organised and procured training programmes and related services. This policy ensures that Glin National College and its second providers have an explicit agreement regarding their respective quality assurance roles and responsibilities.
In further education and training, collaboration normally takes the form of a (first) provider sub-contracting delivery of all or parts of a programme to another (second) provider. In such a situation, it is essential that both parties have a clear agreement regarding their respective responsibilities.
A provider's policy on collaboration provision should clarify its responsibilities to its learners when a second provider is delivering its programme(s). It should also set out any possible rationale it would have for establishing a collaborative arrangement for the delivery of a programme. Any such rationale should be for the benefit of learners.
The first provider must operate the following generic procedures in establishing any collaborative arrangements.
Agreed arrangements:
For clarity, it is essential that a written statement detailing respective responsibilities is agreed between the first and second providers. The agreement should set out what is to happen when either provider fails to meet its responsibilities. If Protection for Enrolled Learners is a requirement for the programme involved, then this should be addressed.
Monitoring arrangements:
The first provider has overall responsibility for the quality programme. It is required to demonstrate how it will monitor the achievement of programme objectives and learners' satisfaction with those parts of the programme delivered by the second provider.
Policy
Glin National College is committed to ensuring that all our programmes are delivered consistently and within our various policies and procedures. When Glin National College engages a second provider or a contract tutor to provide an approved programme, we will ensure that they are:
Competent in the programme's subject matter and competent to deliver that programme.
Aware of our QA policies and procedures and their responsibilities under these.
Have agreed (via contract/written agreement) to follow our approaches and requirements defined and detailed within our Quality System.
Are aware of all requirements for reporting and recording evidence of compliance with our policies and procedures.
Are tax compliant and have provided their latest tax-clearance certificates (to be fully compliant with the tax compliance conditions set by any tenders or contracts awarded by any tendering authorities to Glin National College, for all those tutors who are involved in the delivery of training related to those tenders/contracts)
Are compliant with Glin National College policies on the generation of learning evidence in documentary, video and digital formats
They are provided with the Glin National College Safety Statement and Risk Assessment, and assurance is obtained of their compliance with H&S Policies.
Are reviewed and monitored regularly and appropriately to ensure continued compliance with contract conditions
Evidence generated by this procedure:
Submitted C.V.s
Photocopies of academic qualifications
Evidence that qualifications are valid and awarded by bona fide, recognised and accredited bodies
Photo ID such as passport, driving licence
Interview notes
Record in tutor file of two reference checks
A record will be kept of the date and name of awarding body/ establishment contacted (person’s name and designation) and qualifications verified (on sub-contractor’s/tutor’s file)
Record of periodic compliance checks carried out by Training Manager, Accounts Executive or Office Manager
Procedure to be adopted:
The Training & Business Development Manager, in conjunction with the Academic Standards Quality Officer, will carry out compliance checks related to 1,2,3,4 and 8 above and record these in the sub-contractor’s/tutor’s file.
The Training & Business Development Manager, in conjunction with the Accounts Executive, will carry out compliance checks related to 5 above and record findings in the sub-contractor’s/tutor’s file.
The Training & Business Development Manager, in conjunction with the Operational Officer/Sales Executive, will carry out compliance checks related to 7 above and record these in the sub-contractor’s/tutor’s file.
Staff involved:
Training & Business Development Manager, Academic Standards Quality Officer, Accounts Executive and Operational Officer/Sales Executive
Monitoring:
Monitoring will be conducted by the Training & Business Development Manager and the Academic Standards Quality Officer periodically. Monitoring Methods will take the form of:
Learner Evidence
Site Visits
Assessment Instrument's adopted by sub-contractors
Procedure
The Training & Business Development Manager, in conjunction with the Academic Standards Quality Officer, will carry out compliance checks related to 1,2,3,4 and 8 above and record these in the sub-contractor’s/tutor’s file.
The Training & Business Development Manager, in conjunction with the Accounts Executive, will carry out compliance checks related to 5 above and record findings in the sub-contractor’s/tutor’s file.
The Training & Business Development Manager, in conjunction with the Operational Officer/Sales Executive, will carry out compliance checks related to 7 above and record these in the sub-contractor’s/tutor’s file.
Staff involved:
Training & Business Development Manager, Academic Standards Quality Officer, Accounts Executive and Operational Officer/Sales Executive
Monitoring:
Monitoring will be conducted by the Training & Business Development Manager and the Academic Standards Quality Officer periodically. Monitoring Methods will take the form of:
Learner Evidence
Site Visits
Assessment Instrument's adopted by sub-contractors
Generated Evidence
Submitted C.V.s
Photocopies of academic qualifications
Evidence that qualifications are valid and awarded by bona fide, recognised and accredited bodies
Photo ID such as passport, driving licence
Interview notes
Record in tutor file of two reference checks
A record will be kept of the date and name of awarding body/ establishment contacted (person’s name and designation) and qualifications verified (on sub-contractor’s/tutor’s file)
Record of periodic compliance checks carried out by Training Manager, Accounts Executive or Office Manager
Staff Involved
Training & Business Development Manager
Academic Standards Quality Officer
Accounts Executive
Operational Officer/Sales Executive
Monitoring
Monitoring will be conducted by the Training & Business Development Manager and the Academic Standards Quality Officer periodically.
Monitoring Methods will take the form of:
Learner Evidence
Site Visits
Assessment Instrument's adopted by sub-contractors