• Additional charges may be assessed for room damage, excessive post-event clean up required, etc.

• Event sponsor is responsible for catering, parking permits, operation of AV equipment, room clean up and returning room to its original set up.

• The lobby, hallways and lounges are open to student, faculty and staff traffic during regular operational hours and often at other times.

• The event sponsor reserving the space must be the same sponsor that utilizes the space and for the originally stated purpose.

• The client is responsible for any and all damages to the building and its furnishings caused by the client, its employees, agents, contractors, or guests.

• No posters, charts, signs, decorations or other items are allowed to be attached to walls, doors, pillars, stairways or hung from ceilings of rooms managed by ZTE without prior approval.

• No animals are allowed inside or on the grounds of the Textiles Complex except in accordance with Service Animals for Persons with Disabilities.

• ZTE is not responsible for damages and/or injury to persons caused by a client’s arrangement with florists, bands or musicians, rental agencies or other outside contractors.

• ZTE is not responsible for stolen or lost items.

• No smoking is permitted inside the Textiles Complex or within 25 linear feet outside all University buildings Smoking Regulation for University Facilities.

• ZTE is not responsible for disturbances during the event from inside or outside the Textiles Complex.

• Decorations (when allowed) must be removed immediately following an event. 

• The event sponsor is responsible for making sure attendees comply with any emergency evacuation. Anyone hearing a fire alarm should immediately evacuate to the sidewalk across from 1020 Main Campus Drive or the brickyard plaza on top of the MRC parking deck. 

• The event sponsor is responsible for all room set-ups. 

• Room capacities must not be exceeded.

• Exits, fire alarms/extinguishers, aisles, corridors, hallways and staircases may not be obstructed.

NC State entities:

NC State's Insurance & Risk Management works with student groups and other university partners to promote safe, responsible and successful events on campus. IRM staff is available to assist in reviewing event plans and insurance needs during the event- planning process. Student groups and uninsured outside groups may want to consider the TULIP program to fulfill the insurance obligation for their event.

Non-NC State entities:

Complete the Facilities Use Agreement found here: https://generalcounsel.ncsu.edu/legal-resources/contracts-library/#Facilities under Facilities Agreements (#10) and email to zteregistrations@ncsu.edu.