Setting Up Appointment Schedules in Google Calendar
Google Calendar Appointment Schedule Feature
Google calendar allows you to create appointment schedules that others can use to reserve appointment times. It is automatically connected to your Google calendar.
*To set up appointment schedules you will need to be on a computer*
First, you must enable the Appointment Schedule Option:
Step a: Open Google Calendar
Step b: Click on the gear icon in the upper right and select Settings from the drop down menu
Step c: Enable the appointment schedule option by clicking the box next to Create appointment schedules instead of appointment slots
Creating an Appointment Schedule
Step 1: Open Google Calendar
Step 2: On the top left click Create +.
Step 3: Click appointment schedule
Step 4: Enter a title
This title will be visible to anyone who has the link to your booking page.
This is the title that will appear on your calendar for schedules and bookings
Step 5: Set your appointment duration
This is how long each appointment will be
Select appointment durations from 15 minutes to 2 hours or you can select a custom duration
Step 6: Set up your General Availability (Google calendar will automatically prevent any conflicts on your calendar)
You can set a recurring schedule by selecting repeat weekly or you can select a one-time appointment
You can add multiple time periods each day
Example: Availability from 9:00am-10:00am and then click the ⊕ to add another time period, like 1:00pm-3:00pm
Step 7: To expand the Scheduling window, click the down arrow ˅
Step 8: Select the maximum time in advance that the appointment can be booked - the default is 60 days
Step 9: Select how many hours before an appointment can be booked - by default, it is set to 4 hours
Step 10: Optional: You can adjust the availability for specific dates under adjusted availability
Step 11: Optional: To expand the Booked appointment settings click the down arrow ˅
You are able to set a buffer time between appointment slots and select the number of bookings per day to be accepted.
You will need to check the boxes to edit each
Step 12: Lastly, you can pick a color to appear in your calendar for appointments and click next.
Other Tips:
If you RSVP "Yes" or "Maybe" to an event in Google Calendar, that block of time will no longer appear to those attempting to create an appointment.
New appointments that people book will automatically appear on your Google calendar.
You can edit appointments booked through your Google calendar by clicking on the appointment and then clicking on the pencil icon
Anyone with your booking page link can view the times that you are available, but they are unable to see events on your Google calendar.
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