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Google calendar allows you to create appointment schedules that students or others can use to reserve appointment times with you. It is automatically connected to your Google calendar. This is commonly used for coordinating office hours with students and managing tutoring schedules.
Creating an Appointment Schedule
Creating an Appointment Schedule
Step 1: Open Google Calendar.
Step 2: On the top left click + Create.
Step 3: Click Appointment schedule.
Step 4: Enter a Title:
This title will be visible to anyone who has the link to your booking page.
This is the title that will appear on your calendar for schedules and bookings.
Step 5: Set your Appointment duration:
This is how long each appointment will be.
Select appointment durations from 15 minutes to 2 hours or you can select a custom duration.
Step 6: Set up your General Availability:
From the "Repeat Weekly" dropdown choose to have the appointment schedule occur on a weekly basis or choose a custom, reoccurring time frame.
For each day of the week, add one or more time periods:
Enter in the range of time during which you are available. Your calendar will automatically divide this up into blocks of time based on your chosen appointment durations (i.e., 15 minutes, 30minutes, etc.).
Use the "delete" icon to delete any days/times you do not want on your appointment schedule.
Use the " add" icon to add another time period (i.e., 9:00am-11:00am, etc.).
Use the " copy" icon the same exact duration for all other appointment days.
Step 7: To change the Scheduling window settings, click the dropdown arrow (˅):
Select the maximum time in advance that the appointment can be booked; the default is 60 days.
Select how many hours before an appointment can be booked; by default, it is set to 4 hours.
Step 8: Optional: Under the Adjusted availability dropdown (˅), you can select specific dates for which you are availability may differ from the recurring appointment schedule. For example, you can omit a certain day(s) for which you cannot meet.
Step 9: Optional: Under Booked appointment dropdown (˅), you can seta buffer time between appointment slots and select the number of bookings per day to be accepted.
Step 10: Optional: Pick a color to appear in your calendar for appointments to distinguish from your regular calendar.
Step 11: Optional: You can choose other colleagues to co-host appointments with you.
Step 12: Click Next to complete the final steps.
Step 13 : Select how and where to meet: If you are meeting face-to-face, you can designate a location. NOTE: If you plan on using a Zoom meeting room, you can leave this blank and add a link manually when you confirm the appointment. If you are using the same Zoom link each time, you can add it to the Description (Step 14).
Step 14: Description: You can add additional details that will appear in each meeting invitation that is generated between you and the person requesting an appointment.
Step 15: Booking form: You can add text prompts for the scheduler such as First Name, Last Name, Email Address, etc. You can make these required or optional. If preferred, you can also require email verification.
Step 16: You can set email reminders for the person who made the appointment.
Step 17: Select Save to finish setting up your appointment schedule.
Other Tips:
Other Tips:
Once someone books a time, you will get an "Appointment Booked" email confirmation. This block of time will no longer appear to anyone else attempting to create an appointment from your appointment schedule booking page.
New appointments that people book will automatically appear on your Google calendar.
You can edit appointments booked through your Google calendar by clicking on the appointment and then clicking on the pencil icon.
Anyone with your booking page link can view the times that you are available, but they are unable to see events on your Google calendar.
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